Agenda and minutes

The Mayor will invite all present to join her in a minute’s silence in respect for the late Fred Smith, former Honorary Freeman, who sadly passed away on 24 April 2018.

The Mayor invited those present to stand and join her in a minute’s silence as a mark of respect for the late Fred Smith, Honorary Freeman, who passed away on 24 April 2018.

(a). To elect the Mayor of the Borough for the Municipal Year 2018-2019.

(b). The Mayor to make the Declaration of Acceptance of Office.

The retiring Mayor, Councillor Vivienne Leighton, welcomed all members and guests to the Annual Meeting of the Council.She thanked the officers of the Council and the Mayor’s secretary, Mrs Sheila Kimpton, for their hard work and support during her Mayoral year. 

Councillor Vivienne Leighton reported on her year as Mayor and the many enjoyable and entertaining events she had attended which had raised over £30,000 for her chosen charities.  Reflecting upon her year in office, she spoke of opportunities taken to showcase the borough; including consent for the Queen’s row barge ‘Gloriana’ to lead her River Day, and thanked the Staines Business Improvement District for securing funding for the use of the Royal row barge ‘Gloriana’at the next Staines-upon-Thames day. 

Councillor Leighton also spoke of events she had attended to support local community organisations and of how proud and encouraged she was by the rich support given by volunteers in Spelthorne who selflessly gave their time to make life better for others.  Councillor Leighton particularly wanted to acknowledge children who are the carers in their family and had held a special award ceremony for them in the Council Chamber which she hoped would be continued.

Councillor Leighton gave special thanks to her husband for his endless support and wished the new Mayor and Mayor’s Consort happiness and success in the coming year.

It was moved by Councillor A.E. Friday and seconded by Councillor J. Boughtflower and

Resolved that Councillor Jean Marion Pinkerton be appointed Mayor for the Municipal Year 2018-2019.

A short adjournment took place to hand over the robes and badge of Office to the new Mayor during which a performance of ‘One’ by Marvin Hamlisch was provided by singers from Staines Musical Theatre Group.

Councillor Jean Marion Pinkerton made the Declaration of Acceptance of Office as Mayor of the Borough of Spelthorne and took the Chair. She thanked her proposer and seconder and the Council for supporting her in her election as Mayor. She presented Councillor Vivienne Leighton with the past Mayor’s badge and a scrapbook commemorating her time in office.

The outgoing Mayor’s Consort, Mr Chris Leighton presented the Mayor’s Consort badge to the new Mayor’s Consort, Mrs Linda Burton, and she in turn presented Mr Chris Leighton with a past Mayor’s Consort badge.

During her term as Mayor, Councillor Pinkerton announced that she will be supporting the following charities:

·         The Penrose Club which supports adults with special needs

·         Shopmobility which not only supports residents but also visitors to the borough

·         Rentstart - a charity to assist with housing needs and a link to the Mayor’s former Housing portfolio

·         East to West – an organisation which assists students with a variety of problems on a 1 to 1 basis. All Spelthorne Secondary schools have a service level agreement with this charity and rate their support highly.

The Mayor announced her theme for the year, “Spelthorne is Special”, to raise awareness of all the very positive aspects of the borough and the  ...  view the full minutes text for item 127/18

To confirm as a correct record the minutes of the Council meeting held on 26 April 2018.

The minutes of the Council meeting held on 26 April 2018 were agreed as a correct record.

(a). To elect the Deputy Mayor of the Borough for the Municipal Year 2018-19.

(b). The Deputy Mayor to make the Declaration of Acceptance of Office.

It was moved by Councillor A.C. Harman and seconded by Councillor S. Mooney that Councillor M.J. Madams be appointed Deputy Mayor for the Municipal Year 2018-2019.

Resolved that Councillor M.J. Madams be appointed Deputy Mayor for the Municipal Year 2018-2019.

Councillor Mary Jacqueline Madams made the Declaration of Acceptance of Office as Deputy Mayor of the Borough of Spelthorne.

The Mayor’s Consort, Mrs Linda Burton, presented the Deputy Mayor’s Consort Badge to the Deputy Mayor’s Consort, Mr Andrew Hopgood.

The Deputy Mayor, Councillor Mary Madams, briefly addressed the Council and thanked her proposer and seconder for their support. She said it was a great honour to be elected as Deputy Mayor and she looked forward to providing support to the Mayor in her Mayoral year.

To receive any disclosures of interest from Councillors in accordance with the Council’s Code of Conduct for Members.

There were no disclosures of interest.

To receive any announcements from the Mayor.

The Mayor announced that a list of her forthcoming events, to which all were invited, had been circulated with the Order of Proceedings.

Upcoming events were:

Sunday 3 June - Civic Service, St Peter’s Church at 2pm

Wednesday, 6 June - Italian Night, Bella Napoli at 7pm

Monday, 18June - Papa India Memorial Service

Monday, 25 June - Flag Raising for Armed Forces Day at 10am

Saturday, 30 June - Mayor’s River Day, Thames Lodge at 10am

Sunday, 8July - River Trip and Cream Tea

Monday, 16 July - Walled Garden Coffee Morning

To receive any announcements from the Leader.

The Leader congratulated the new Mayor and Deputy Mayor on their election saying that they would make an excellent team and be outstanding ambassadors for Spelthorne. On behalf of the Council he wished them both a thoroughly enjoyable year.

He thanked the outgoing Mayor Councillor Leighton and her consort Chris Leighton for their sterling service this year. He said Councillor Leighton had worked tirelessly during her year and raised over £30,000 for her Mayors’ Charities. He announced that Councillor Leighton would now become the Council’s River Thames Champion, with a remit to enhance the role of the Thames in the life of Spelthorne. He also thanked the Mayor’s Secretary, Sheila Kimpton, for all her hard work this year.

He congratulated the Principal Committee Manager, Gill Scott (formerly Hobbs) on her marriage to John Scott and, on behalf of the Council, wished them a very happy future together.

The Leader then made the following announcements:

• The Duchess of Gloucester opened the new Nursery at Springfield School in Sunbury this week.
• He and his wife had attended the installation of the Right Rev and Right Honourable Dame Sarah Mullally, the first female Bishop of London, at St Paul’s Cathedral.
• Freeman of the Borough Colin Squire was attending an investiture at Buckingham Palace on 18 May to receive his OBE for services to the community. Mr Squire had kindly agreed to become one of the Mayor’s Charity Trustees, replacing Gerry Ceaser, whose memorial service was held on Friday 11 May.
• 17 May marks the 75^th anniversary of the famous wartime Dambusters raid when two German dams were destroyed.
• Spelthorne would be hosting representatives from our twin town of Grand Port in Mauritius, later in June.
• Next week marks 30 years of our very successful Greeno Centre in Shepperton. As a testament to its success, and to assist in creating much needed extra space, we are about to invest in the region of £60,000 in a new conservatory. He congratulated the management team and will be joining them to celebrate next week.
• He reminded everyone of a major community event, JOY, taking place at Kempton Park on Sunday 17 June, when a group of local churches are seeking to feed 5,000. It is a free event with music and entertainment and starts at 10am.
• The Council had recently announced plans to build a new ‘flagship’ leisure facility in Staines which would offer a modern design and meet the high expectations of our residents well into the future. Public consultations would shortly commence. The current centre would remain open while the new one was being built to ensure continuity of service.
• The Council is currently consulting on a new Local Plan which will set out how much development is needed in the Borough over the next 15 years. The consultation paper sets out the key issues affecting Spelthorne to 2035 and the options the Council will consider in order to meet the Borough’s needs. Evening presentations are being held at the  ...  view the full minutes text for item 132/18

Committees’ membership 2018-2019

(1). Establishment of Committees

In accordance with Articles 6, 8 and 9 of the Council’s Constitution, and pursuant to Part 4 (a) – Standing Order 8.3, to appoint the following Committees of the size indicated below and with the Terms of Reference and functions set out in Part 3 (a) of the Council’s Constitution.

(2). Allocation of seats on Committees – Appendix A

Pursuant to Section 15 of the Local Government and Housing Act 1989, to agree the representation of the different political groups on Committees.

Note:

(a). *The political proportionality rules technically do not apply to the Members’ Code of Conduct Committee, but the Council has agreed that all political groups, including a member of the Cabinet, should be represented on that Committee.

(b). Two members of the Members’ Code of Conduct Committee are independent, non-councillors.

(3). Appointment of members to Committees – Appendix B (to follow)

In accordance with the Council’s Constitution, to appoint the members to serve on the above-mentioned Committees, including Mr. Murray Litvak as the non-elected Chairman of the Members’ Code of Conduct Committee.

Details of the Committees and their size and the political allocation of seats (Appendix A) were circulated on the agenda for the meeting. The members to serve on the various Committees (Appendix B) were circulated at the meeting on the supplementary agenda.

It was moved by Councillor I.T.E. Harvey and seconded by Councillor A.C. Harman and

Resolved that:

a)    The appointment of the Committees shown at Agenda Item 9 of the size indicated and with the terms of reference and functions set out in Part 3 of the Council’s Constitution.

b)    The allocation of seats as shown on revised Appendix A.

c)    The Councillors to serve on Committees as shown on revised Appendix B.

d)    That Mr. Murray Litvak be appointed as Chairman of the Members’ Code of Conduct Committee.     

To appoint councillor representatives to serve on the following Outside

Bodies:

1. South West Middlesex Crematorium Board

(1 representative and 1 deputy)

2. Surrey Police and Crime Panel

(1 representative)

Meetings of Committees

At the conclusion of the Annual Council meeting, individual meetings of the Committees listed below will be held one after another to consider the business specified in the agendas circulated to the relevant Committee members only.

1.    Audit Committee

2.    Licensing Committee

3.    Overview and Scrutiny Committee

4.    Planning Committee

Under the Council’s Constitution, there is no requirement for the Cabinet or the Members’ Code of Conduct Committee to meet this evening. The Leader of the Council and the Deputy Leader are ex-officio the Chairman and Vice-Chairman of the Cabinet, and the Chairman of the Members’ Code of Conduct Committee is the independent non-councillor appointed by the Council, namely Mr. Murray Litvak.

South West Middlesex Crematorium Board

It was moved by Councillor I.T.E. Harvey and seconded by Councillor A.C. Harman and

Resolved that Councillors D. Patel and R. Chandler be appointed as the Council’s representative and deputy representative respectively on the South West Middlesex Crematorium Board.

Surrey Police and Crime Panel

It was moved by Councillor I.T.E. Harvey and seconded by Councillor A.C. Harman and

Resolved that Councillor N. Gething be appointed as the Council’s representative on the Surrey Police and Crime Panel.