(a). To elect the Mayor of the Borough for the Municipal Year 2017-2018.

(b). The Mayor to make the Declaration of Acceptance of Office.

The retiring Mayor, Councillor Alfred Friday, welcomed all members and guests to the Annual Meeting of the Council. He extended a special welcome to visitors from Spelthorne’s twin town in Mauritius, Grand Port; Mr. Shyam Teeluck, Chief Executive and Mr Nirmal Domah, Chairperson. He thanked the officers of the Council and in particular the Chief Executive, Roberto Tambini and the Mayor’s secretary, Mrs Sheila Kimpton, for their hard work and support during his Mayoral year.

Councillor Alfred Friday reported on his year as Mayor and the many enjoyable and entertaining events he had attended which had raised over £24k for his chosen charities. He was pleased to report that during his Mayoral year, the Mayor’s Charity had been registered with the Charity Commission as a charitable fund and he thanked all those who had helped to set this up. He wished the new Mayor and Mayor’s Consort happiness and success in the coming year. Finally, he presented a gift to his secretary, Mrs Sheila Kimpton and a bouquet of flowers to his wife, Mrs Kaye Friday, as a small token of appreciation for their support.

It was moved by Councillor R.W. Sider BEM and seconded by Councillor R.A. Smith-Ainsley and

Resolved that Councillor Vivienne Jane Leighton be appointed Mayor for the Municipal Year 2017-2018.

A short adjournment took place to hand over the robes and badge of Office to the new Mayor during which a performance of three solo pieces was played on the saxophone by Isabella Bartlett.

Councillor Vivienne Jane Leighton made the Declaration of Acceptance of Office as Mayor of the Borough of Spelthorne and took the Chair. She thanked her proposer and seconder and the Council for supporting her in her election as Mayor. She presented Councillor Alfred Friday with the past Mayor’s badge and a scrapbook commemorating his time in office.

The outgoing Mayoress, Mrs Kaye Friday presented the Mayor’s Consort badge to the new Mayor’s Consort, Mr Chris Leighton, and he in turn presented Mrs Kaye Friday with a past Mayoress badge.

The Mayor paid tribute to Councillor Alfred Friday for his excellent service as Mayor.

The Mayor said that she hoped to appeal to different interests and different parts of the community and wanted to celebrate the river and its environment, support the frail and older, involve young people and celebrate their talents.

The Mayor thanked the Staines Business Improvement District for securing funding for the use of the Royal rowbarge Glorianaat the next Staines-upon-Thames day. She also thanked BP for agreeing to the use of their Links building for the Mayor’s Ball.

The Mayor announced that she had appointed a Chaplain for her Mayoral Year, the Reverend Chris Swift, Rector of St. Nicholas’, Shepperton. The Mayor presented Reverend Swift with the Chaplain’s badge.

During her term as Mayor, Councillor Leighton announced that she will be supporting the following charities:

·         Spelthorne Dementia Support (Purple Angels) : helping to raise awareness of dementia-related illnesses and giving assistance to Alzheimer’s sufferers and  ...  view the full minutes text for item 410/17

To confirm as a correct record the minutes of the Council meeting held on 27 April 2017.

The minutes of the Council meeting held on 27 April 2017 were agreed as a correct record.

(a). To elect the Deputy Mayor of the Borough for the Municipal Year 2017-18.

(b). The Deputy Mayor to make the Declaration of Acceptance of Office.

It was moved by Councillor A.E. Friday and seconded by Councillor M. Francis that Councillor J.M. Pinkerton OBE be appointed Deputy Mayor for the Municipal Year 2017-2018.

It was moved by Councillor S.A. Dunn and seconded by Councillor Q. Edgington that Councillor I.J. Beardsmore be appointed Deputy Mayor for the Municipal Year 2017-2018.

Resolved that Councillor J.M. Pinkerton OBE be appointed Deputy Mayor for the Municipal Year 2017-2018.

Councillor Jean Marian Pinkerton made the Declaration of Acceptance of Office as Deputy Mayor of the Borough of Spelthorne.

The Mayor’s Consort, Mr Chris Leighton, presented the Deputy Mayor’s Consort Badge to the Deputy Mayor’s Consort, Mrs Linda Burton.

The Deputy Mayor, Councillor Jean Pinkerton, briefly addressed the Council and thanked her proposer and seconder for their support. She said it was a great honour and she looked forward to providing support to the Mayor in her Mayoral year.

To receive any disclosures of interest from Councillors in accordance with the Council’s Code of Conduct for members.

There were no disclosures of interest.

To receive any announcements from the Mayor.

The Mayor announced a list of forthcoming events, to which all were invited. She especially mentioned her Civic Service on 11 June at St Nicholas Church, Shepperton; a River Day on Saturday 24 June with a flotilla led by the Queen’s rowbarge, Gloriana; a Civic Day on 5 September to showcase the Borough to other Mayors across Surrey; an evening at the Riverside Arts Centre, Sunbury on 18 October to commemorate the 100^th anniversary of the Battle of Passchendale and the Mayor’s Ball in April 2018 which will be held in the Link Building at BP, Sunbury.

To receive any announcements from the Leader.

The Leader, Councillor I.T.E. Harvey made the following announcements:

“I would like to be amongst the first to congratulate you Madam Mayor and your husband and Consort, Chris, on your accession and offer my and colleagues full support in ensuring that the forthcoming year is memorable. I would also like to congratulate Cllr Jean Pinkerton on her election as Deputy Mayor.

It has been an honour to welcome to Spelthorne Chairman Nirmal Domah and Chief Executive Shyam Teeluck from our twin district of Grand Port, Mauritius, who have spent the last two days in the Borough including a very successful civic symposium yesterday. We were also very honoured to welcome His Excellency Girish Nunkoo, High Commissioner of Mauritius to Spelthorne yesterday.

It is my sad duty to announce the departure of our excellent Principal Committee Manager, Greg Halliwell, who is retiring at the end of June. As a new councillor Greg is one of the first people that we are introduced to and he was invaluable in helping me learn the ropes. To this day he gives me excellent support and advice. Greg you will be sadly missed.

I would like to congratulate and welcome our newest Spelthorne Councillor, Alex Sapunovas as a member for the Ashford East ward. I would also like to welcome Cllr Burkmar back into the Conservative Group.

I would like to congratulate Spelthorne Borough Councillors Sinead Mooney, Naz Islam and Alison Griffiths on their election and Tim Evans on re-election as Surrey County Councillors. I know they will diligently serve and represent the interests of the residents of Spelthorne at Surrey County Council.

Finally, I would like to formally announce my Cabinet and their portfolios for the forthcoming municipal year:

Committees’ membership 2017-2018

(1). Establishment of Committees

In accordance with Articles 6, 8 and 9 of the Council’s Constitution, and pursuant to Part 4 (a) – Standing Order 8.3, to appoint the following Committees of the size indicated below and with the Terms of Reference and functions set out in Part 3 (a) of the Council’s Constitution.

(2). Allocation of seats on Committees – Appendix A

Pursuant to Section 15 of the Local Government and Housing Act 1989, to agree the representation of the different political groups on Committees.

Note:

(a). *The political proportionality rules technically do not apply to the Members’ Code of Conduct Committee, but the Council has agreed that all political groups, including a member of the Cabinet, should be represented on that Committee.

(b). Two members of the Members’ Code of Conduct Committee are independent, non-councillors.

(3). Appointment of members to Committees – Appendix B

In accordance with the Council’s Constitution, to appoint the members to serve on the above-mentioned Committees, including Mr. Murray Litvak and Miss Sue Faulkner as the non-elected Chairman and Vice-Chairman respectively of the Members’ Code of Conduct Committee.

Details of the Committees and their size were circulated on the agenda for the meeting. The political allocation of seats (revised Appendix A) and the members to serve on the various Committees (revised Appendix B) were laid round at the meeting.

It was moved by Councillor I.T.E. Harvey and seconded by Councillor A.C. Harman and

Resolved that:

a)    The appointment of the Committees shown at Agenda Item 8 of the size indicated and with the terms of reference and functions set out in Part 3 of the Council’s Constitution.

b)    The allocation of seats as shown on revised Appendix A.

c)    The Councillors to serve on Committees as shown on revised Appendix B.

d)    That Mr. Murray Litvak and Miss Sue Faulkner be appointed as Chairman and Vice-Chairman, respectively, of the Members’ Code of Conduct Committee.        

To appoint councillor representatives to serve on the following Outside

Bodies:

1. South West Middlesex Crematorium Board

(1 representative and 1 deputy)

2. Surrey Police and Crime Panel

(1 representative)

Meetings of Committees

At the conclusion of the Annual Council meeting, individual meetings of the Committees listed below will be held one after another to consider the business specified in the agendas circulated to the relevant Committee members only.

1.    Audit Committee

2.    Licensing Committee

3.    Overview and Scrutiny Committee

4.    Planning Committee

Under the Council’s Constitution, there is no requirement for the Cabinet or the Members’ Code of Conduct Committee to meet this evening. The Leader of the Council and the Deputy Leader are ex-officio the Chairman and Vice-Chairman of the Cabinet, and the Chairman and Vice-Chairman of the Members’ Code of Conduct Committee are the two independent non-councillors appointed by the Council, namely Mr. Murray Litvak and Miss Sue Faulkner.

South West Middlesex Crematorium Board

It was moved by Councillor I.T.E. Harvey and seconded by Councillor A.C. Harman and

Resolved that Councillors R. Chandler and D. Patel be appointed as the Council’s representative and deputy representative respectively on the South West Middlesex Crematorium Board.

Surrey Police and Crime Panel

It was moved by Councillor I.T.E. Harvey and seconded by Councillor A.C. Harman and

Resolved that Councillor N. Gething be appointed as the Council’s representative on the Surrey Police and Crime Panel.