, 10 October 2017 - 24 October 2017
Decisions
Use the search options below to find information regarding recent decisions that have been taken by the council’s decision making bodies.
Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.
23/10/2017 - acquisition of building (Site F) ref: 649 Recommendations Approved
To acquire a building which would bring in a
steady income stream for the term of the lease. The income stream
will assist in the future long term financial stability of the
Council.
Decision Maker: Chief Executive
Decision published: 24/01/2018
Effective from: 23/10/2017
Decision:
The Chief Executive completed the acquisition
of the asset in consultation with the Chief Finance Officer, the
Leader and the Cabinet Member for Finance.
The Chief Finance Officer decided (i) the most financially
advantageous funding arrangements for the purchase, (ii) the most
tax efficient method of holding the asset, and overall ensured the
acquisition was prudentially affordable.
The Head of Corporate Governance entered into any legal
documentation necessary to acquire the asset.
No declarations of interest were made.
Lead officer: Daniel Mouawad, Terry Collier, Michael Graham
23/10/2017 - acquisition of site G ref: 650 Recommendations Approved
To acquire a building which would bring in a
steady income stream for the term of the lease. The income stream
will assist in the future long term financial stability of the
Council.
Decision Maker: Chief Executive
Decision published: 24/01/2018
Effective from: 23/10/2017
Decision:
The Chief Executive completed the acquisition
of the asset in consultation with the Chief Finance Officer, the
Leader and the Cabinet Member for Finance.
The Chief Finance Officer decided (i) the most financially
advantageous funding arrangements for the purchase, (ii) the most
tax efficient method of holding the asset, and overall ensured the
acquisition was prudentially affordable.
The Head of Corporate Governance entered into any legal
documentation necessary to acquire the asset on 24 October
2017.
No declarations of interest were made.
Lead officer: Daniel Mouawad, Terry Collier, Michael Graham
19/10/2017 - Minutes ref: 604 Recommendations Approved
Decision Maker: Council
Made at meeting: 19/10/2017 - Council
Decision published: 20/10/2017
Effective from: 19/10/2017
Decision:
The minutes of the Council meeting held on 20 July 2017 and the Extraordinary Council meeting held on 21 August 2017 were agreed as correct records.
17/10/2017 - Committee Work Programme ref: 598 Recommendations Approved
Decision Maker: Audit Committee
Made at meeting: 17/10/2017 - Audit Committee
Decision published: 19/10/2017
Effective from: 17/10/2017
Decision:
The Committee considered its Work Programme for the remainder of the 2017-18 Municipal year.
Resolved that the Committee Work Programme for the remainder of the 2017-18 Municipal year, be approved.
17/10/2017 - External Audit report on Audit and Statement of Accounts 2016-17 ref: 595 Recommendations Approved
Decision Maker: Audit Committee
Made at meeting: 17/10/2017 - Audit Committee
Decision published: 19/10/2017
Effective from: 17/10/2017
Decision:
The Chief Finance Officer reported that external auditors appointed by the Public Sector Audit Appointments, KPMG, were required, in accordance with international auditing standards, to annually report to the Council on:
· Their opinion on the Statement of Accounts
· Any uncorrected items in the Statement of Accounts
· Qualitative aspects of the Council’s accounting practices and financial reporting
· The Annual Governance Statement
· Their annual Value for Money conclusion
They also report annually on their audit of the Council’s accounting and internal control systems.
The Chief Finance Officer explained that it had been a challenging Statement of Accounts process this year both for the Accountancy team and for the auditors. This was largely as result of the team losing both the Deputy Chief Accountant and then the Chief Accountant. However, the Council now has in place an experienced permanent chief accountant and a permanent deputy chief accountant with a good range of technical accounting experience.
Joanne Lees, on behalf of KPMG, presented the report and responded to members’ questions. She gave a positive overall conclusion and concluded that the Annual Governance Statement was satisfactory.
The external auditor explained that as result of the additional work generated to review the arrangements and impact of the BP site acquisition, KPMG were still concluding their work reviewing to confirm that the Council has made proper arrangements to secure economy, efficiency and effectiveness in its use of resources for the year ended 31 March 2017.
Resolved that:
1) The Audit Committee notes the External Auditor’s 2016/17 audit report;
2) The Chief Finance Officer and Chairman of the Committee sign the statement of accounts, subject to the receipt of KPMG’s final report and value for money statement, following the completion of their work to review the BP site acquisition;
3) The Audit Committee notes the draft officer responses to the recommendations made in Appendices 1 and 2 of the Auditors’ report.
Lead officer: Terry Collier
17/10/2017 - Annual Governance Statement 2016-17 ref: 597 Recommendations Approved
Decision Maker: Audit Committee
Made at meeting: 17/10/2017 - Audit Committee
Decision published: 19/10/2017
Effective from: 17/10/2017
Decision:
The Chief Finance Officer presented his report and outlined the content of the Annual Governance Statement 2016-17. The Statement reviewed arrangements for corporate governance and internal control as required by the Accounts and Audit Regulations 2006.
Resolved that the draft Annual Governance Statement at Appendix 1 to the report of the Chief Finance Officer be approved and that the improvement actions identified in the Statement be endorsed.
Lead officer: Terry Collier
17/10/2017 - Corporate Risk Management ref: 596 Recommendations Approved
Decision Maker: Audit Committee
Made at meeting: 17/10/2017 - Audit Committee
Decision published: 19/10/2017
Effective from: 17/10/2017
Decision:
The Internal Audit Manager summarised the risks affecting the Council as outlined in the report and highlighted a number of issues, specifically information governance, ICT security, risk of failure in service delivery, the Code of Corporate Governance, procurement, housing, business rates income, acquisitions and investments and debt recovery.
The Committee discussed a number of risks associated with ICT security, in particular concerns in relation to Wi-Fi security at the council offices and the risk of a KRACK attack. Officers agreed to share these concerns with ICT for further consideration.
The revised Register was considered to be an accurate reflection of the high level risks affecting the Authority and progress on actions was documented on the Register.
Resolved that:
1. The contents of the Corporate Risk Register be noted and accepted;
2. That the Corporate Risk Register be recommended to Cabinet for approval.
Wards affected: (All Wards);
Lead officer: Punita Talwar
02/10/2017 - To consider an application for the review of the Premises Licence at Jolly Butcher public house, 174 Kingston Road, Staines-upon-Thames TW181PE ref: 593 Recommendations Approved
Decision Maker: Licensing Sub-Committee
Made at meeting: 02/10/2017 - Licensing Sub-Committee
Decision published: 11/10/2017
Effective from: 02/10/2017
Decision:
The Chairman introduced members and officers present and welcomed everyone to the meeting.
The Chairman asked the applicants, responsible authority and respondent to introduce themselves. He then explained the procedure to be followed at the hearing.
The Council’s Licensing Enforcement Officer summarised the application which was set out in full in the report of the Deputy Chief Executive.
With the consent of all parties, a photo showing an external view of the Premises and a Noise Management Plan was circulated by the respondent’s representative during the hearing.
The hearing continued in accordance with the procedure.
Having heard the evidence presented, the Sub-Committee retired to consider and determine the application, having regard to the licensing objectives on prevention of crime and disorder and prevention of public nuisance.
Upon reconvening, the Chairman gave the Sub-Committee’s decision.
The full decision with reasons would be notified to the applicant and other parties within five working days of the hearing.
Resolved that the Premises Licence at the Jolly Butcher, 174 Kingston Road, Staines-upon-Thames TW18 1PE, be subject to modification by the addition of conditions, as set out in full in the attached Decision Notice