Issue - meetings

Replacement of Mechanical & Electrical Plant

Meeting: 12/12/2024 - Council (Item 115)

115 Replacement of Mechanical & Electrical Plant at Sunbury Leisure Centre pdf icon PDF 456 KB

 Appendix 1 contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in any  contract or other type of negotiation with a prospective purchaser who could then know the position of the Council. 

 

Council is asked to:

 

1.    Approve a net budget of up to £739,000 to undertake improvement Mechanical and Electrical Plant replacement works at Sunbury Leisure Centre,

 

2.    Approve a contingency budget in the amount that equals 10% of the total project cost (shown in Appendix 1),

 

3.    Delegate authority to the Group Head of Assets in consultation with the Chair and Vice Chair of Corporate Policy & Resources Committee to agree requests for expenditure from the contingency budget,

 

4.    Delegate authority to the Group Head of Assets in consultation with the Chair and Vice Chair of Corporate Policy & Resources Committee to appoint the preferred bidder as set out in this report to undertake the Mechanical and Electrical Plants works; and

 

5.    Delegate authority to the Group Head of Corporate Governance to enter into necessary legal documentation to formalise the appointment of the Contractor.

 

 

 

This report is due to be considered by the Corporate Policy & Resources Committee on 09 December so therefore may be subject to amendments.

 

Additional documents:

Minutes:

Council resolved to:

 

1.    Approve a net budget of up to £739,000 to undertake improvement Mechanical and Electrical Plant replacement works at Sunbury Leisure Centre,

 

2.    Approve a contingency budget in the amount that equals 10% of the total project cost (shown in Appendix 1),

 

3.    Delegate authority to the Group Head of Assets in consultation with the Chair and Vice Chair of Corporate Policy & Resources Committee to agree requests for expenditure for the contingency budget,

 

4.    Delegate authority to the Group Head of Assets in consultation with the Chair and Vice-Chair of Corporate Policy & Resources Committee to appoint the preferred bidder as set out in this report to undertake the Mechanical and Electrical Plant works; and

 

5.    Delegate authority to the Group Head of Corporate Governance to enter into necessary legal documentation to formalise the appointment of a Contractor.


Meeting: 09/12/2024 - Corporate Policy and Resources Committee (Item 147)

147 Replacement of Mechanical & Electrical Plant at Sunbury Leisure Centre pdf icon PDF 456 KB

Committee is asked to consider recommending to Council to:

1)    Approve a net budget of up to £739,000 to undertake improvement Mechanical and Electrical Plant replacement works at Sunbury Leisure Centre;

2)    Approve a contingency budget in the amount that equals 10% of the total project cost (shown in Appendix 1)

3)     Delegate authority to the Group Head of Assets in consultation with the  Chair and Vice Chair of Corporate Policy and Resources Committee to agree requests for expenditure from the contingency budget.

4)    Delegate authority to the Group Head of Assets in consultation with the Chair and Vice Chair of Corporate Policy and Resources Committee to appoint the preferred bidder as set out in this report to undertake the Mechanical and Electrical Plant works. 

5)    Delegate Authority to the Group Head of Corporate Governance to enter into necessary legal documentation to formalise the appointment of the contractor.

 

Appendix 1 contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in any  contract or other type of negotiation with a prospective purchaser who could then know the position of the Council. 

Additional documents:

Decision:

The Committee resolved to:

 

1.    Approve a net budget of up to £739,000 to undertake improvement mechanical and electrical plant replacement works at Sunbury Leisure Centre,

 

2.    Approve a contingency budget in the amount that equals 10% of the total project cost,

 

3.    Delegate authority to the Group Head of Assets in consultation with the Chair and Vice Chair of the Corporate Policy & Resources Committee to agree requests for expenditure from the contingency budget,

 

4.    Delegate authority to the Group Head of Assets in consultation with the Chair and Vice Chair of Corporate Policy & Resources Committee to appoint the preferred bidder as set out in this report to undertake the mechanical and electrical plant works; and

 

5.    Delegate authority to the Group Head of Corporate Governance to enter into necessary legal documentation to formalise the appointment of the Contractor.

Minutes:

The Committee were advised that the mechanical and electrical plant at the Sunbury Leisure Centre was over 25 years old and was now considered obsolete. A procurement exercise had been undertaken to appoint a contractor to undertake works to replace the plant and 4 contractors had been invited to tender; only 1 contractor had submitted a tender.

 

The Committee asked that this project be put on the Project Dashboard so that members would be able to see the progress made.

 

The Committee requested that an update on each current outstanding project be presented to the Corporate Policy & Resources Committee.

 

The Committee resolved to recommend to Council that it:

 

1.    Approve a net budget of up to £739,000 to undertake improvement mechanical and electrical plant replacement works at Sunbury Leisure Centre,

 

2.    Approve a contingency budget in the amount that equals 10% of the total project cost,

 

3.    Delegate authority to the Group Head of Assets in consultation with the Chair and Vice Chair of the Corporate Policy & Resources Committee to agree requests for expenditure from the contingency budget,

 

4.    Delegate authority to the Group Head of Assets in consultation with the Chair and Vice Chair of Corporate Policy & Resources Committee to appoint the preferred bidder as set out in this report to undertake the mechanical and electrical plant works; and

 

5.    Delegate authority to the Group Head of Corporate Governance to enter into necessary legal documentation to formalise the appointment of the Contractor.