Agenda, decisions and draft minutes

Development Sub-Committee - Monday, 7 March 2022 11.00 am

Venue: Council Offices, Knowle Green, Staines-upon-Thames, TW18 1XB

Contact: Karen Wyeth  Email: k.wyeth@spelthorne.gov.uk

Link: Members of the public may hear the proceedings by tuning into the Council's YouTube channel

Items
No. Item

65/22

Apologies for absence & Substitutions

To receive any apologies for non-attendance and details of Member substitutions.

Decision:

Apologies were received from Councillor J. Doran.  Councillors Mooney and Smith-Ainsley attended remotely via Microsoft Teams.

 

Minutes:

Apologies were received from Councillor J. Doran.  Councillors Mooney and Smith-Ainsley attended remotely via Microsoft Teams.

 

66/22

Minutes

To confirm as a correct record the minutes of the meeting held on 21 February 2020.

Additional documents:

Decision:

The minutes of the meeting held on 21 February 2022 were agreed as a correct record.

 

Minutes:

The minutes of the meeting held on 21 February 2022 were agreed as a correct record.

 

67/22

Disclosures of Interest

To receive any disclosures of interest from members in accordance with the Members’ Code of Conduct.

 

Councillors Buttar, Doran, Harvey, Noble and Smith-Ainsley are Planning Committee members and therefore will not be making comment on any applications due to come before the Planning Committee.

 

Councillor S Mooney advised the Committee that she was a Surrey County Councillor

 

Decision:

Councillors Helen Harvey, Noble and Smith-Ainsley advised the Committee that they were Planning Committee members and therefore would not be making comment on any applications due to come before the Planning Committee.

 

Councillor S. Mooney advised the Committee that she was a Surrey County Councillor.

 

Minutes:

Councillors Helen Harvey, Noble and Smith-Ainsley advised the Committee that they were Planning Committee members and therefore would not be making comment on any applications due to come before the Planning Committee.

 

Councillor S. Mooney advised the Committee that she was a Surrey County Councillor.

 

 

 

 

 

68/22

Questions from members of the Public

The Chair, or his nominee, to answer any questions raised by members of the public in accordance with Standing Order 40.

 

At the time of publication of this agenda no questions were received.

 

Decision:

There were none.

 

Minutes:

There were none.

 

69/22

Ward Issues

To consider any issues raised by ward councillors in accordance with Standing Order 34.2

 

At the time of publication of this agenda no ward issues were received.

 

Decision:

There were none.

 

Minutes:

There were none.

 

70/22

Urgent Actions

To consider any urgent action that have arisen since last meeting.

Decision:

There were none.

 

Minutes:

There were none.

 

71/22

Forward Plan pdf icon PDF 33 KB

To note the Forward Plan for Development Sub-Committee business.

 

Decision:

The Committee resolved to note the forward plan.

 

Minutes:

The Committee resolved to note the forward plan.

 

72/22

Urgent business

To consider any business deemed as urgent by the chair.

Decision:

There was none.

 

Minutes:

There was none.

 

73/22

Housing Policy Verbal Update

To receive a verbal update from the Housing Strategy & Policy Manager on current housing policies.

Decision:

The Committee resolved to note the Housing Policy update subject to clarification regarding adoption of the Acquisition of Registered Providers policy.

 

Minutes:

The Committee resolved to note the Housing Policy update subject to clarification regarding adoption of the Acquisition of Registered Providers policy.

74/22

West Wing End-of-Project Report pdf icon PDF 191 KB

Report to follow.

Additional documents:

Decision:

The Committee resolved to note the report subject to further financial information being provided, as discussed, once the final accounts had been agreed.

 

Minutes:

The Committee considered a report reviewing the project and lessons learned by the Assets and Housing Options team during this development.

 

Concern was expressed that the report contained insufficient financial detail and that clearer analysis of time and money was required.  The Property Development Manager advised that the final accounts had not yet been agreed but appreciated the feedback and would provide more information once this was available.

 

The Committee had similarly requested further information on the Benwell House Phase 1 end of project.

 

The Committee resolved to note the report subject to further financial information being provided, as discussed, once the final accounts had been agreed.

 

75/22

Exclusion of Public and Press (Exempt Business)

To move the exclusion of the Press/Public for the following items, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

Decision:

It was proposed by Councillor Helen Harvey, seconded by Councillor Nichols, and resolved that the public and press be excluded during consideration of the following items, in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended) because it was likely to disclose information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in being able to undertake even-handed negotiations and finalising acceptable contract terms.

 

Minutes:

It was proposed by Councillor Helen Harvey, seconded by Councillor Nichols, and resolved that the public and press be excluded during consideration of the following items, in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended) because it was likely to disclose information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in being able to undertake even-handed negotiations and finalising acceptable contract terms.

 

76/22

Waterfront Development

Report to follow.

Decision:

This item was deferred to the next meeting of the Development Sub-Committee on 21 March 2022.

 

Minutes:

This item was deferred to the next meeting of the Development Sub-Committee on 21 March 2022.

 

77/22

Spelthorne Leisure Centre

Report to follow.

Decision:

The Committee noted that progress had been made in negotiations with Willmott Dixon and that the issue would be considered by full Council at their Extraordinary meeting on 10 March 2022.  

 

Minutes:

The Committee noted that progress had been made in negotiations with Willmott Dixon and that the issue would be considered by full Council at their Extraordinary meeting on 10 March 2022.   

78/22

Development project update

To receive an update from the Development Advisor, on development projects. Report to follow.

 

Decision:

The Committee resolved to note the Development project update.

 

Minutes:

The Committee resolved to note the Development project update.