Agenda and decisions

Corporate Policy and Resources Committee - Monday, 20 January 2025 7.00 pm

Venue: Council Chamber, Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB

Contact: Karen Wyeth Email: k.wyeth@spelthorne.gov.uk

Media

Items
No.	Item
1.	Apologies and Substitutes To receive apologies for absence and notification of substitutions.
2.	Minutes PDF 248 KB To confirm the minutes of the meeting held on 09 December 2025 as a correct record. Additional documents: Supplement Supplementary Minutes - Officers Responses to Questions Raised at the Meeting 0912202 , item 2. PDF 444 KB Decision: The minutes of the meeting held on 09 December 2024 were agreed as a correct record.
3.	Disclosures of Interest To receive any disclosures of interest from councillors in accordance with the Council’s Code of Conduct for members. Decision: Councillors Attewell, Mooney and Sexton declared that they were also Surrey County Councillors. Councillor Nichols declared that he sat on the Knowle Green Estates board of directors.
4.	Questions from members of the Public The Chair, or their nominee, to answer any questions raised by members of the public in accordance with Standing Order 40. At the time of publication of this agenda no questions were received. Decision: There were no questions received from members of the public.
5.	Corporate Policy and Resources Draft Detailed budget for 2025/26 PDF 124 KB View the background to item 5. View the decision for item 5. The Committee are asked to consider and approve the draft detailed budget for 2025/26 for the Corporate Policy & Resources Committee. Additional documents: CPRC Detailed Budget 2526 Copy , item 5. PDF 985 KB Appendix , item 5. PDF 142 KB Decision: The Committee resolved to: Approve the Draft Detailed Budget for the Corporate Policy & Resources Committee before it was presented back to this Committee as part of the overall budget for this Council for 2025/26.
6.	Corporate Policy and Resources Draft Capital Programme for 2025/26 PDF 55 KB View the background to item 6. View the decision for item 6. Report to follow Decision: The Committee resolved to note the draft Capital Programme for 2025/26.
7.	Treasury Management Strategy Mid-Year Review PDF 1 MB View item 7. as HTML 132 KB View the background to item 7. View the decision for item 7. The Committee is asked to note the performance of the Treasury Department during the first six months of 2024/25. Additional documents: Appendix A Strategic Pool Fund , item 7. PDF 57 KB Appen B Arlingclose Benchmark half yearly 2024.25 , item 7. PDF 67 KB Appendix B2 Half year 23.24 , item 7. PDF 119 KB Apen C-TM Half yearly 24.25 - Context and Background , item 7. PDF 469 KB View as HTML (7./5) 31 KB Appendix D -Profit or Loss on sale of Pooled fund 24.25 , item 7. PDF 85 KB Decision: The Committee resolved to note the performance of the Treasury Department during the first six months of 2024/25.
8.	Treasury Management Draft Strategy 2025-26 PDF 1 MB View item 8. as HTML 211 KB View the background to item 8. View the decision for item 8. The Committee is asked to: 1. Approve the Treasury Management Strategy for 2025-26 as set out in this report; and 2. By approving the report, they will be agreeing to the Treasury Management Practices (TMP), MRP statement, Operational Boundary and Authorised Limits. Additional documents: Appen A- Arlingclose Benchmarking as at 30.9.2024 , item 8. PDF 76 KB TMS 2526 - Appx B - Context and Background , item 8. PDF 469 KB View as HTML (8./3) 36 KB TMS 2526 - Appx C - Arlingclose forecast , item 8. PDF 423 KB View as HTML (8./4) 150 KB TMS 2526 Appx D -MRP Statement Template 2024-25 England , item 8. PDF 319 KB View as HTML (8./5) 14 KB TMS 2526 - Appx E - TMP and Schedules , item 8. PDF 577 KB View as HTML (8./6) 460 KB FINAL Treasury Management Strategy Statement 2025-26 , item 8. PDF 1 MB View as HTML (8./7) 211 KB Decision: The Committee resolved to: 1. Recommend to Council that it approves the Treasury Management Strategy for 2025-26 as set out in the report; and 2. Advise Council that by approving the report, they will be agreeing to the Treasury Management Practices (TMP), MRP statement, Operational Boundary and Authorised Limits.
9.	Refreshed Sinking Fund Model PDF 431 KB View item 9. as HTML 86 KB View the background to item 9. View the decision for item 9. The Committee is asked the note the progress on the Sinking Fund Model and that a further formal report will be presented to this Committee on 24 March 2025, once Council has approved the 2025-26 Budget; and Agree that a demonstration of the model be provided to members of the Committee and of the Commercial Assets Sub-Committee ahead of the further report on 24 March 2025. Additional documents: Redacted Appendix A - Sinking fund Model , item 9. PDF 75 KB Redacted Appendix B - Sinking fund Model , item 9. PDF 73 KB Appendix C - Scenario A - Sinking Fund Closing Balance 50 years to 2074 , item 9. PDF 34 KB Appendix C - Scenario B - Sinking Fund Closing Balance 50 years to 2074 , item 9. PDF 34 KB Decision: The Committee asked for additional information to be provided on the proposed Sinking Fund Model and training to be given to all committee members before they agreed to note the report. A demonstration of the model is to be provided to members of this committee and the Commercial Assets Sub-Committee before the model is refined and brought back to this committee.
10.	Revised Corporate Complaints Policy PDF 467 KB View item 10. as HTML 48 KB View the background to item 10. View the decision for item 10. The Committee is asked to adopt the proposed revised Corporate Complaints Policy that aligns with the Ombudsman’s Complaints Handling Code. Additional documents: App A SpelthorneCorporateComplaintsPolicyDraft , item 10. PDF 250 KB View as HTML (10./2) 62 KB Appendix B_Equality Impact Assessment Complaints Policy_2024 , item 10. PDF 304 KB View as HTML (10./3) 116 KB Decision: The Committee resolved to approve the adoption of the proposed revised Corporate Complaints Policy.
11.	2023-24 Audited Accounts for KGE PDF 362 KB View item 11. as HTML 48 KB View the background to item 11. View the decision for item 11. The Committee is asked to note the audited financial statements for Knowle Green Estates (KGE) for the year end 31 March 2024. Additional documents: Appendix A- 2024 signed accounts , item 11. PDF 5 MB Appendix B- 2023-24 KGE Letter of communications , item 11. PDF 2 MB Appendix C- 2023-24 KGE lettrer of rep 08102024 , item 11. PDF 401 KB View as HTML (11./4) 68 KB Decision: The Committee resolved to note the contents of the report and in particular the unqualified audit report.
12.	Eclipse Leisure Centre Additional Spend PDF 175 KB View item 12. as HTML 12 KB View the background to item 12. View the decision for item 12. The Committee is asked to note the updated budget position for the construction of the Eclipse Leisure Centre. Additional documents: Eclipse Leisure centre- cover report , item 12. PDF 450 KB View as HTML (12./2) 44 KB Appendix A List of contractual operational works , item 12. PDF 284 KB View as HTML (12./3) 253 KB Appendix B , item 12. PDF 56 KB Appendix C , item 12. PDF 179 KB View as HTML (12./5) 17 KB Appendix D (002) , item 12. PDF 692 KB View as HTML (12./6) 19 KB Decision: The Committee requested that a more clear and concise report be brought back to this committee for them to consider the current budget position for the construction of the Eclipse Leisure Centre.
13.	Corporate Plan Progress Report View the background to item 13. View the decision for item 13. Report to follow Decision: The Committee were advised that this item had been deferred to the next meeting of the Committee on 10 February 2025.
14.	Terms of Reference for KGE Task & Finish Group PDF 348 KB View item 14. as HTML 39 KB View the background to item 14. View the decision for item 14. The Committee is asked to agree the Terms of Reference for the Knowle Green Estates Task and Finish Group. Additional documents: KGE Task and Finish Group ToR - LH 10 01 25 , item 14. PDF 193 KB View as HTML (14./2) 19 KB Decision: The Committee resolved to agree the Terms of Reference for Knowle Green Estates Task & Finish Group.
15.	Terms of Reference for Reorganisation Board PDF 256 KB View item 15. as HTML 28 KB View the background to item 15. View the decision for item 15. The Committee is asked to agree the Terms of Reference for the Reorganisation Board. Decision: The Committee agreed that this item would be taken to the Extraordinary Council Meeting to be held on 06 February 2025.
16.	Urgent Actions To note those urgent actions which have been taken by the Chief Executive in consultation with the Leader since the last Corporate Policy and Resources meeting on 09 December 2025. Decision: The Committee were advised that no urgent actions had been taken since the last meeting of the committee on 09 December 2024.
17.	Forward Plan PDF 56 KB View item 17. as HTML 57 KB To consider the Forward Plan for committee business. Decision: The Committee resolved to note the contents of the Forward Plan for this committee.