Agenda

Council - Thursday, 24 April 2025 7.00 pm

Venue: Council Chamber. Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB

Contact: Karen Wyeth Email: k.wyeth@spelthorne.gov.uk

Items
No.	Item
1.	Apologies for absence To receive any apologies for non-attendance.
2.	Minutes PDF 232 KB To confirm as a correct record the minutes of the Council meeting held on 27 February 2025 and the Extraordinary Council meetings held on 18 March 2025. Additional documents: DRAFT Mins 18 March 25 (19.00) , item 2. PDF 210 KB DRAFT Mins 27 February 2025 , item 2. PDF 685 KB
3.	Disclosures of Interest To receive any disclosures of interest from Councillors in accordance with the Council’s Code of Conduct for Members.
4.	Announcements from the Mayor To receive any announcements from the Mayor.
5.	Announcements from the Leader To receive any announcements from the Leader.
6.	Announcements from the Chief Executive To receive any announcements from the Chief Executive.
7.	Questions from members of the public The Leader, or their nominee, to answer any questions raised by members of the public in accordance with Standing Order 13.
8.	Items carried over from the Council meeting held on 27 February 2025 The following items of business were carried over from the Council meeting held on 27 February 2025:
8a	Amendments to the Constitution PDF 174 KB View item 8a as HTML 11 KB View the background to item 8a Council is asked to approve the proposed changes to the Terms of Reference and Financial Regulations in the Constitution as set out in the report. Additional documents: Constitution changes report Standards 250212 , item 8a PDF 468 KB View as HTML (8a/2) 34 KB Appendix 1 (Track Changes) Part3bTermsofReference , item 8a PDF 433 KB Appendix 1 (clean) Part3bTermsofReference , item 8a PDF 510 KB View as HTML (8a/4) 187 KB Appendix 2 (Track Changes) Part4dFinancialRegulations , item 8a PDF 474 KB Apendix 2 (clean) Part4dFinancialRegulations , item 8a PDF 499 KB View as HTML (8a/6) 302 KB
8b	Appointment of Vice-Chair Standards Committee PDF 219 KB View item 8b as HTML 35 KB View the background to item 8b Council is asked to approve the appointment of the new Vice-Chair of the Standards Committee. Additional documents: Restricted enclosure 12 View the reasons why document 8b/2 is restricted
8c	Reports from the Committee Chairs PDF 108 KB View item 8c as HTML 34 KB View the background to item 8c To receive and agree the reports from the Committee Chairs. These reports were deferred from the Council meeting held on 27 February 2025. Additional documents: CASC - 27 Jan , item 8c PDF 112 KB View as HTML (8c/2) 40 KB CWHC 7 Jan , item 8c PDF 219 KB View as HTML (8c/3) 48 KB ESC 14 Jan , item 8c PDF 211 KB View as HTML (8c/4) 39 KB BIG 16 Jan , item 8c PDF 108 KB View as HTML (8c/5) 35 KB CPRC 20 Jan , item 8c PDF 120 KB View as HTML (8c/6) 53 KB There are a further 4 documents.View the full list of documents for item 8c
8d	Motions PDF 179 KB View item 8d as HTML 14 KB To receive any motions from Councillors in accordance with Standing Order 16. One motion was received for the 27 February 2025 Council meeting (as attached).
9.	Grant Application by the Spelthorne Business Forum PDF 172 KB View item 9. as HTML 11 KB View the background to item 9. To consider a grant application by the Spelthorne Business Forum. Additional documents: Spelthorne Business Forum Grant Report , item 9. PDF 431 KB View as HTML (9./2) 37 KB Appendix A – Spelthorne Business Forum Grant Application , item 9. PDF 173 KB Appendix B - Spelthorne Business Forum Grant Application , item 9. PDF 198 KB View as HTML (9./4) 17 KB
10.	Amendment to the Terms of Reference for Audit Committee PDF 166 KB View item 10. as HTML 11 KB View the background to item 10. Committee is asked to approve the proposed changes to the Terms of Reference for the Audit Committee in the Constitution as set out in the report. Additional documents: Constitution changes report Standards April 2025 - final , item 10. PDF 333 KB View as HTML (10./2) 35 KB Part3bTermsofReference 24 04 25 , item 10. PDF 333 KB
11.	Calendar of Meetings 2025 - 2026 PDF 171 KB View item 11. as HTML 11 KB View the background to item 11. Council is asked to consider and approve the Calendar of Meetings for 2025-2027. Additional documents: CalendarofMeetings20252027Report , item 11. PDF 428 KB View as HTML (11./2) 36 KB AppendixACalendarofMeetings20252027 - fully updated , item 11. PDF 937 KB
12.	Motion to Censure Council is recommended to: Censure Councillor Denise Saliagopoulos for her conduct in respect of the matters detailed by the Independent Investigator in their reports to the Standards Sub-Committee meeting of 10 April 2025 relating to a breach of the Council’s Code of Conduct. Report to follow. Additional documents: Council report - Motion of censure - Cllr SD - SBC 15 04 25 , item 12. PDF 342 KB View as HTML (12./2) 38 KB Standards Hearing Sub-Committee report - LH 29 03 25 , item 12. PDF 336 KB View as HTML (12./3) 38 KB FINAL REPORT - 5 February 2025 - Button , item 12. PDF 988 KB FINAL REPORT - 5 February 2025 - Williams , item 12. PDF 3 MB
13.	Reports from the Committee Chairs PDF 107 KB View item 13. as HTML 33 KB To receive and agree the reports from the Committee Chairs. Additional documents: CWH Committee , item 13. PDF 108 KB View as HTML (13./2) 35 KB BIG Committee , item 13. PDF 109 KB View as HTML (13./3) 34 KB CASC - March , item 13. PDF 105 KB View as HTML (13./4) 31 KB CPRC - 17 March , item 13. PDF 105 KB View as HTML (13./5) 30 KB Decisions 24032025 1900 Corporate Policy and Resources Committee , item 13. PDF 215 KB Report of the Chair on the Work of the Planning Committee , item 13. PDF 256 KB View as HTML (13./7) 16 KB
14.	Motions To receive any motions from Councillors in accordance with Standing Order 16. Note: The deadline for motions to be considered at this meeting was Thursday 10 April 2025 and none were received.
15.	General questions The Leader, or their nominee, to answer questions from Councillors on matters affecting the Borough, in accordance with Standing Order 14. Note: the deadline for questions to be considered at this meeting was 12 noon on Thursday 10 April 2025.