Agenda

To receive any apologies for absence.

All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:

(i)     Any disclosable pecuniary interests and / or

(ii)    Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

To approve the minutes of the inaugural meeting of the West Surrey Shadow Authority Standards Committee held on 21 May 2026.

Notice of questions must be provided in writing by email to the Monitoring Officer at monitoring.officer@westsurrey.gov.uk no later than noon, two clear days before the day of the meeting (noon on Wednesday, 8 June 2026).

Members must provide notice of the questions in writing by email to the Monitoring Officer at monitoring.officer@westsurrey.gov.uk no later than noon, two clear days before the day of the meeting (noon on Wednesday, 8 July 2026).

To note member training and development progress to date, endorse the proposals for next steps and provide any feedback.

To consider the proposed changes to the Constitution including:

·       to recommend the adoption of revised Executive Procedure Rules into the Constitution, subject to adoption by the Leader

·       to authorise the Monitoring Officer to make any consequential constitutional, formatting or cross-referencing amendments required to give effect to the changes

·       to note the Monitoring Officer’s intention to update the Constitution under her delegated authority to include the Executive Portfolio Holder appointments made by the Leader of the Council

·       to note the changes to be made to the West Surrey Shadow Authority Constitution by the Monitoring Officer under her delegated authority

To consider the expressions of interests received from existing Independent Persons from the sovereign authorities to makes appointments to the role of Independent Person. This role will assist with the arrangements for dealing with complaints about elected members and co-opted members until 31 March 2027.

Appendix A contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to Information) (Variation) Order 2006 Paragraph 1 – Information relating to any individual and the public interest in maintaining the exemption outweighs the public interest in disclosing the information because disclosure to the public would be a breach of  the individual’s right to privacy and data protection principles, and would not meaningfully contribute to public understanding or accountability.

To consider the options for future Shadow Authority meetings dates and time, agree a proposal for future meeting times for the duration of the ‘shadow authority’ term and agree next steps for proposing and agreeing future meeting dates from 1 April 2027.

To agree the Committee Forward Plan.