Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

07/10/2021 - Minutes ref: 1231    Recommendations Approved

Decision Maker: Administrative Committee

Made at meeting: 07/10/2021 - Administrative Committee

Decision published: 08/10/2021

Effective from: 07/10/2021

Decision:

The minutes of the meeting held on 1 July 2021 were agreed as a correct record.

 


07/10/2021 - Elections update ref: 1229    Recommendations Approved

To receive a report detailing how decisions were made on the locations of and communications around polling stations at the recent election in May 2021.

Decision Maker: Administrative Committee

Made at meeting: 07/10/2021 - Administrative Committee

Decision published: 08/10/2021

Effective from: 13/10/2021

Decision:

The Committee resolved to note the steps taken to implement the Polling Station review and to ensure a Covid secure election took place.

Wards affected: (All Wards);

Lead officer: Victoria Statham


07/10/2021 - ICT Storage and Backup Hardware Refresh ref: 1228    Recommendations Approved

To received an update on the IT infrastructure review.

Decision Maker: Administrative Committee

Made at meeting: 07/10/2021 - Administrative Committee

Decision published: 08/10/2021

Effective from: 13/10/2021

Decision:

The Committee resolved to approve the replacement of the ICT Storage as per the preferred option and backup target infrastructure and give delegated power to the Group Head of Commissioning and Transformation to appoint a supplier once all the prices have been returned.

Wards affected: (All Wards);

Lead officer: Sandy Muirhead


07/10/2021 - Corporate Procurement Strategy, Policy & Procedures - for implementation ref: 1227    Recommendations Approved

Decision Maker: Administrative Committee

Made at meeting: 07/10/2021 - Administrative Committee

Decision published: 08/10/2021

Effective from: 13/10/2021

Decision:

The Committee resolved to approve the proposed Corporate Procurement Strategy, Policies and Procedures and that these should be implemented accordingly.

 

Lead officer: Hilary Gillies


07/10/2021 - Revenue Monitoring Report (Qtr 1 April-June) ref: 1226    Recommendations Approved

Decision Maker: Administrative Committee

Made at meeting: 07/10/2021 - Administrative Committee

Decision published: 08/10/2021

Effective from: 13/10/2021

Decision:

The Committee resolved to note the report.

Lead officer: Paul Taylor


07/10/2021 - Capital Monitoring Report (Qtr 1 April-June) ref: 1225    Recommendations Approved

Decision Maker: Administrative Committee

Made at meeting: 07/10/2021 - Administrative Committee

Decision published: 08/10/2021

Effective from: 13/10/2021

Decision:

The Committee resolved to note the report.

 

Lead officer: Paul Taylor


07/10/2021 - Disclosures of interest ref: 1230    Recommendations Approved

Decision Maker: Administrative Committee

Made at meeting: 07/10/2021 - Administrative Committee

Decision published: 08/10/2021

Effective from: 07/10/2021

Decision:

There were none.

 


04/10/2021 - Update on proposed Transactional Financial Service Partnership ref: 1223    Recommendations Approved

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 04/10/2021 - Corporate Policy and Resources Committee

Decision published: 07/10/2021

Effective from: 04/10/2021

Decision:

The chair agreed to this item being added to the agenda in accordance with Section 100B(4)(b) of the Local Government Act 1972 for the following reasons:

 

This report seeks to progress the proposed agreement with Mole Valley District Council as soon as possible. Delaying the agreement will impact on service resilience, the councils’ ability to recruit and retain staff, and limit any efficiencies that can potentially be made.

 

The committee noted the proposed partnership and requested that a full business case be presented at the meeting on 15 November 2021.

 


04/10/2021 - Waterfront Hotel Investigation Review Group ref: 1220    Recommendations Approved

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 04/10/2021 - Corporate Policy and Resources Committee

Decision published: 07/10/2021

Effective from: 04/10/2021

Decision:

No further appointments were made to the Waterfront Hotel Investigation Review Group.


04/10/2021 - Development Sub-Committee ref: 1219    Recommendations Approved

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 04/10/2021 - Corporate Policy and Resources Committee

Decision published: 07/10/2021

Effective from: 04/10/2021

Decision:

Councillors Mooney and Buttar were recommended to be appointed by Council to the Development Sub-Committee.


04/10/2021 - Verbal update on the corporate plan ref: 1217    Recommendations Approved

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 04/10/2021 - Corporate Policy and Resources Committee

Decision published: 07/10/2021

Effective from: 04/10/2021

Decision:

The verbal update was noted.


04/10/2021 - Outside bodies ref: 1218    For Determination

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 04/10/2021 - Corporate Policy and Resources Committee

Decision published: 07/10/2021

Effective from: 04/10/2021

Decision:

The committee appointed Councillor Leighton as the Council’s representative on the Thames Landscape Strategy Partnership.


04/10/2021 - Stadbury Meadow Car Park ref: 1206    Recommendations Approved

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 04/10/2021 - Corporate Policy and Resources Committee

Decision published: 07/10/2021

Effective from: 04/10/2021

Decision:

Resolved that the report be noted.

Lead officer: Heather Morgan


04/10/2021 - Re-procurement of Property Management Contracts ref: 1215    For Determination

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 04/10/2021 - Corporate Policy and Resources Committee

Decision published: 07/10/2021

Effective from: 04/10/2021

Decision:

The committee:

 

·         approved the proposed sourcing strategy for property management contract renewals (a mini-tender with the Property Management consultancies on Lot 5 of SBC’s  Professional Services Framework Agreement);

·         noted the proposed timetable for the procurement of the commercial and retail property management contracts.

Wards affected: (All Wards);

Lead officer: Melanie Ager


04/10/2021 - Additional Short Term Funding for KGE ref: 1211    For Determination

Additional Short Term Funding for Knowle Green Estates based on the revised affordable housing policy

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 04/10/2021 - Corporate Policy and Resources Committee

Decision published: 07/10/2021

Effective from: 04/10/2021

Lead officer: Paul Taylor


04/10/2021 - Acquisition of Registered Providers' Street Properties ref: 1207    Recommendations Approved

For acquiring individual properties to meet specific affordable housing needs

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 04/10/2021 - Corporate Policy and Resources Committee

Decision published: 07/10/2021

Effective from: 04/10/2021

Decision:

Resolved that:

 

1.    The Acquisition of Registered Providers Street Properties Policy be approved; and

2.    A Capital Programme recommendation be made for 2022-23 for approval by Council in February 2022.

Wards affected: (All Wards);

Lead officer: Marta Imig


04/10/2021 - Procurement of Mechanical Installations Service and Maintenance (for planned and responsive maintenance) ref: 1210    For Determination

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 04/10/2021 - Corporate Policy and Resources Committee

Decision published: 07/10/2021

Effective from: 04/10/2021

Decision:

The committee approved the terms and procurement processes for the following new contracts which are scheduled to commence on 01 April 2022 for an initial contract term to be for a period of three (3) years, with the option to extend annually for a further two (2) 12-month periods, in the Council’s sole discretion, and taking into account the contractor’s performance on the contract.

 

1.    Mechanical installations maintenance services for Council’s municipal and residential properties 

2.    Electrical installations maintenance services for Council’s municipal and residential properties 

3.    General Building Reactive works for Council’s municipal and residential properties 

 

The committee:

 

      i.        delegated the approval of the appointment of the contractors to the Group Head of Regeneration and Growth in consultation with the Chair and Vice Chair of the Corporate Policy and Resources Committee.

    ii.        authorised the Head of Corporate Governance to enter into any legal documentation necessary to implement the new contracts.

Wards affected: (All Wards);

Lead officer: Alfred Osawe


04/10/2021 - Staines Library ref: 1208    Recommendations Approved

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 04/10/2021 - Corporate Policy and Resources Committee

Decision published: 07/10/2021

Effective from: 04/10/2021

Wards affected: Staines;

Lead officer: Heather Morgan


04/10/2021 - Asset Management Plan - Annual Report ref: 1212    For Determination

To report and review (to reflect Capital Strategy 2021-2026)

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 04/10/2021 - Corporate Policy and Resources Committee

Decision published: 07/10/2021

Effective from: 04/10/2021

Decision:

The committee:

 

1.    noted the update on actions for Year 1.

2.    approved the new actions for Year 2 for inclusion within the overall action plan.

Wards affected: (All Wards);

Lead officer: Nick Cummings


04/10/2021 - Urgent Actions ref: 1222    For Determination

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 04/10/2021 - Corporate Policy and Resources Committee

Decision published: 07/10/2021

Effective from: 04/10/2021

Decision:

The urgent actions of the Chief Executive were noted.


04/10/2021 - Forward Plan ref: 1221    For Determination

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 04/10/2021 - Corporate Policy and Resources Committee

Decision published: 07/10/2021

Effective from: 04/10/2021

Decision:

The committee noted the forward plan.

 

It was agreed that:

 

1.    the tenancy strategy item be considered at the meeting on 15 November 2021.

2.    a full business case for the proposed Transactional Financial Service Partnership be considered at the meeting on 15 November 2021.


04/10/2021 - Disclosures of Interest ref: 1205    For Determination

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 04/10/2021 - Corporate Policy and Resources Committee

Decision published: 07/10/2021

Effective from: 04/10/2021

Decision:

Councillor Leighton declared an interest in agenda item 4 (Stadbury Meadow Car Park) and did not participate in discussions.


04/10/2021 - Minutes ref: 1204    For Determination

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 04/10/2021 - Corporate Policy and Resources Committee

Decision published: 07/10/2021

Effective from: 04/10/2021

Decision:

The minutes of the meeting held on 5 July 2021 were agreed as a correct record.


04/10/2021 - Apologies for absence ref: 1203    For Determination

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 04/10/2021 - Corporate Policy and Resources Committee

Decision published: 07/10/2021

Effective from: 04/10/2021

Decision:

Apologies were received from Councillors Sexton and Brar (substituted by Councillor H Harvey).


04/10/2021 - Sundry Debt Write Offs ref: 1216    For Determination

To consider the exempt Sundry Debt Write Offs report.

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 04/10/2021 - Corporate Policy and Resources Committee

Decision published: 07/10/2021

Effective from: 04/10/2021

Decision:

The committee approved the sundry debt write offs set out amounting to £81,332.76.

Wards affected: (All Wards);

Lead officer: Martyn Forward


04/10/2021 - Revenue monitoring (Qtr. 1 April-June) ref: 1214    For Determination

To note the current level of revenue spend.

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 04/10/2021 - Corporate Policy and Resources Committee

Decision published: 07/10/2021

Effective from: 04/10/2021

Decision:

The committee noted the forecast outturn for 2021/22 as at 30 June 2021 for the Council and its areas of responsibility.

Wards affected: (All Wards);

Lead officer: Terry Collier, Paul Taylor


04/10/2021 - Capital monitoring (Qtr. 1 April-June) ref: 1213    For Determination

To note the current level of capital spend.

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 04/10/2021 - Corporate Policy and Resources Committee

Decision published: 07/10/2021

Effective from: 04/10/2021

Decision:

The Committee noted the current level of underspend on capital expenditure against its Capital Programme provision as at 30 June 2021 for the Council and the Corporate Policy and Resources Committee’s areas of responsibility.

Wards affected: (All Wards);

Lead officer: Terry Collier, Paul Taylor


06/10/2021 - Disclosures of Interest ref: 1200    Recommendations Approved

Decision Maker: Environment and Sustainability Committee

Made at meeting: 06/10/2021 - Environment and Sustainability Committee

Decision published: 07/10/2021

Effective from: 06/10/2021

Decision:

There were none.

 

 


06/10/2021 - Staines Development Framework Consultation Response ref: 1201    For Determination

Decision Maker: Environment and Sustainability Committee

Made at meeting: 06/10/2021 - Environment and Sustainability Committee

Decision published: 07/10/2021

Effective from: 06/10/2021

Decision:

The Committee resolved to agree publication of the consultation response document subject to:

 

a)    Minor amendments to the consultation response document as discussed during the meeting, and

 

b)    the provision of a summary document by the Staines Development Task Group and agreed by the Chair and Vice Chair of the Local Plan Task Group and Chair and Vice Chair of the Staines Development Task Group.

 

 

Lead officer: Heather Morgan


06/10/2021 - Surrey Transport Plan 2022-2032 Consultation ref: 1202    For Determination

To provide an update to the Committee on the draft Surrey Transport Plan consultation.

Decision Maker: Environment and Sustainability Committee

Made at meeting: 06/10/2021 - Environment and Sustainability Committee

Decision published: 07/10/2021

Effective from: 06/10/2021

Decision:

The Committee resolved that the consultation response should be amended to incorporate the additional comments and views expressed by members at the meeting. The response to be circulated to the Committee before being issued to Surrey County Council on behalf of Spelthorne Borough Council.

 

 

Lead officer: Heather Morgan


04/10/2021 - Proposal to Acquire Additional Car Parking by Way of a Lease – Charter Building, Uxbridge ref: 1209    Recommendations Approved

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 04/10/2021 - Corporate Policy and Resources Committee

Decision published: 07/10/2021

Effective from: 04/10/2021

Lead officer: Jeremy Gidman