Decisions

The Committee resolved to agree the update to the Spelthorne Borough Council Emergency Plan.

The Committee resolved to

1.     Acknowledge the outcome of the public consultation on the proposed Multi-Use Games Area in Memorial Gardens, Staines-upon-Thames;

2.     Agree that the current Memorial Gardens Multi-Use Games Area proposal should not progress in its present form and location, having considered the consultation outcome, site-specific issues, financial implications, legal considerations and deliverability matters; and

3.     Note tht any future consideration of alternative recreation provision, alternative locations or lower-impact improvements would require a separate options report, funding route, consultation where appropriate, and relevant committee or successor authority approval.

Nic Fell, Interim Programme Director, presented the report on the governance arrangements supporting delivery of the Improvement and Recovery Programme (IRP). The Committee noted that the revised Plan had been approved by the Corporate Policy & Resource Committee (CPRC) and was structured around four key themes. High priority areas were agreed by CPRC in April.

The Committee noted that the Improvement and Recovery Board (IRB) provided oversight, challenge and progress monitoring but was not a decision-making body. Members were referred to the programme delivery framework, including the use of delivery plans, progress reporting through RAG ratings and the maintenance of risk, assumption, issue and dependency (RAID) logs. Regular Member briefings were also being provided to support transparency and oversight.

In response to questions regarding asset disposals, officers advised that the programme remained on track and that the first phase of the disposal process was underway. It was noted that, owing to commercial sensitivities, some information could not be discussed in public session at this stage. The Committee discussed the extent to which information relating to commercial and disposal assets should be shared more widely. Officers acknowledged the request for greater visibility and agreed to consider how appropriate information could be reported through existing governance arrangements, including future reports to the Community, Place and Resources Committee and the Improvement and Recovery Board.

Resolved: That the update and the governance arrangements in place to monitor delivery of the Improvement and Recovery Programme be noted.

The Committee resolved to note the Forward Plan for future business of the Committee.

The Committee resolved to:

1.    Approve the acquisition of 4 leasehold properties, 1 freehold property and 1 property with a share of freehold, all located in the Borough as set out in Appendix 1,

2.    Delegate authority to the Chief Finance Officer and Group Head of Assets, in with the Chair and Vice-Chair of the Corporate Policy and Resources Committee, to agree minor variations to the agreed terms; and

3.    Delegate authority to the Group Head of Governance to enter all relevant documentation relating to the acquisition referred to above.

The Committee resolved not to take the action requested for reasons put forward in the debate.

The Committee resolved to:

1.    Receive the current overall assurance level for the Governance Assurance Areas under the remit of the Corporate Policy & Resources Committee (Appendix A), which form part of the Council’s Governance Assurance Register; and

2.    Consider the key areas of focus concerning the Governance Assurance Areas relating to Organisational Resilience (Appendix B) and Cyber Resilience (Confidential Appendix C).

The Committee resolved to agree that they have been informed and assured of the 2026/27 performance updates relating to:

1.    Corporate Key Performance Indicators; and

2.    Progress with the delivery of the Council’s Transitional Plan

The Committee resolved to agree to receive and acknowledge the report.

The Committee resolved to:

1.    Approve the proposed disposal terms as set out in the report,

2.    Delegate authority to the Chief Finance Officer and Group Head of Assets, in consultation with the Chair and Vice-Chair of the Corporate Policy and Resources Committee to agree minor variations to the Heads of Terms and adjustments to the sale price; and

3.    Delegate authority to the Group Head of Corporate Governance to enter into a transfer to complete the disposal and any ancillary legal documentation required in relation to the proposed disposal.

The Committee resolved not to agree to receive the Treasury Management Outturn Position for 2025/26.