Decisions

Use the search options below to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

08/07/2024 - Apologies and Substitutes ref: 2185    Recommendations Approved

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 08/07/2024 - Corporate Policy and Resources Committee

Decision published: 11/07/2024

Effective from: 08/07/2024


08/07/2024 - Corporate Policy and Resources Chair's Updates ref: 2184    Recommendations Approved

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 08/07/2024 - Corporate Policy and Resources Committee

Decision published: 11/07/2024

Effective from: 08/07/2024


08/07/2024 - Urgent Item - Retrospective Approval to Include Ashford Cemetery Lodge Refurbishment Works in the Capital Programme ref: 2174    Recommmend Forward to Council

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 08/07/2024 - Corporate Policy and Resources Committee

Decision published: 11/07/2024

Effective from: 08/07/2024

Lead officer: Terry Collier, Coralie Holman


08/07/2024 - Local Plan - Resumption of Examination ref: 2178    Recommmend Forward to Council

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 08/07/2024 - Corporate Policy and Resources Committee

Decision published: 11/07/2024

Effective from: 08/07/2024

Decision:

The Committee resolved to make the following recommendations to Council:

1.    To propose a Main Modification to the Inspector to remove Bridge Street Car Park/Hanover House/Sea Cadet Building and Riverside Surface Car Park as site allocations from the Local Plan;

2.    To propose a Main Modification to the Inspector to agree to new policy wording in relation to site allocations at risk from access and egress issues and for such wording to be finalised by the Group Head of Place, Protection and Prosperity in consultation with the Chair and Vice-Chair of the Corporate Policy and Resources Committee;

3.    That the Chair of the Environment and Sustainability Committee write to the Inspector with further proposed Main Modifications (if agreed) in order to progress the Local Plan back to examination.


08/07/2024 - Sunbury Leisure Centre - Swimming Pool Grant ref: 2181    Recommmend Forward to Council

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 08/07/2024 - Corporate Policy and Resources Committee

Decision published: 11/07/2024

Effective from: 08/07/2024

Decision:

The Committee resolved to

1.    Agree to directly award a contract to Low Carbon Europe to deliver the Sunbury Leisure Centre decarbonisation project funded by Sport England through the Swimming Pool Support Fund;

2.    Delegate authority to the Group Head of Corporate Governance to enter into any necessary documentation in connection with the project;

3.    Recommend to Council approval of the scheme as a supplementary Capital Estimate for a value of £995,000.

Wards affected: (All Wards);


08/07/2024 - New Spelthorne Leisure Centre - Phase 2 Contractor Appointment ref: 2182    Recommendations Approved (subject to call-in)

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 08/07/2024 - Corporate Policy and Resources Committee

Decision published: 11/07/2024

Effective from: 25/07/2024

Lead officer: Richard Mortimer


08/07/2024 - Implementation of Solar Canopies Over the 'Eclipse' Leisure Centre Car Park ref: 2180    Recommendations Approved (subject to call-in)

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 08/07/2024 - Corporate Policy and Resources Committee

Decision published: 11/07/2024

Effective from: 25/07/2024

Decision:

The Committee resolved to agree to support in principle progressing a solar canopy scheme for the ‘Eclipse Leisure Centre’ car park.

Wards affected: Staines;


08/07/2024 - Productivity Plan ref: 2179    For Determination

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 08/07/2024 - Corporate Policy and Resources Committee

Decision published: 11/07/2024

Effective from: 08/07/2024

Decision:

The Committee resolved to agree the submission of the Productivity Plan to DLUHC subject to any further amendments being agreed by the Group Head of Commissioning and Transformation in consultation with the Chair and Vice-Chair of Corporate Policy and Resources Committee.

Lead officer: Daniel Mouawad


08/07/2024 - Treasury Management Annual Outturn Report 2023/24 ref: 2177    Information Only

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 08/07/2024 - Corporate Policy and Resources Committee

Decision published: 11/07/2024

Effective from: 08/07/2024

Decision:

The Committee resolved to note the Treasury Management Outturn position for 2023/2024.

Lead officer: Prithiva Janaka


09/07/2024 - External Audit Update ref: 2176    For Determination

Decision Maker: Audit Committee

Made at meeting: 09/07/2024 - Audit Committee

Decision published: 10/07/2024

Effective from: 09/07/2024

Decision:

The Committee received a verbal update from Keith Mungadzi, (Audit Manager at Grant Thornton) to update on Grant Thornton’s external audit progress for the year 2023-24. The representative reported that they had received the Council’s draft accounts which were in the initial stages of being audited. It was confirmed that members of the Audit Committee will be updated on this audit process as the year progresses.

 

The representative also indicated that Grant Thronton were liaising with officers to arrange a member training session before the next Audit Committee meeting, scheduled 26 September 2024. The intention was to cover Audit training on reviewing the audit process and the financial statements.

 

The Committee queried Grant Thorntons position on the backlog of audited accounts of local bodies. The representative informed that they awaited statutory legislation from the new government on a proposed long-term solution to address the backlog. Terry Collier, Deputy Chief Executive also reiterated that as a result of the General Election, initially anticipated timescales for the implementation of statutory legislation will be delayed. It was however noted that BDO (the previous Auditors) were in the early stages of undertaking value for money work to cover the period 2018/19 to 2022/23.

 

The Committee sought clarification on our provision to pay for outstanding audits. The Deputy Chief Executive confirmed that under the guidance of the previous government, councils were only expected to be charged for audit work which had been undertaken, and therefore fees would be adjusted to reflect the work actually done.

 

The Committee resolved to note the verbal update.

 

Wards affected: (All Wards);

Lead officer: Terry Collier


09/07/2024 - Public Interest Report Recommendations - Action Plan ref: 2171    For Determination

Decision Maker: Audit Committee

Made at meeting: 09/07/2024 - Audit Committee

Decision published: 10/07/2024

Effective from: 09/07/2024

Decision:

The Committee resolved to note the update and actions following on from the July 2023 report setting out the proposed actions in response to the recommendations within the Public Interest Report.

Wards affected: (All Wards);

Lead officer: Coralie Holman


09/07/2024 - Annual Governance Statement 2023-24 ref: 2169    For Determination

Decision Maker: Audit Committee

Made at meeting: 09/07/2024 - Audit Committee

Decision published: 10/07/2024

Effective from: 09/07/2024

Decision:

The Committee resolved to endorse the draft Annual Governance Statement and endorse the improvement actions identified in the statement.

Wards affected: (All Wards);

Lead officer: Terry Collier


09/07/2024 - Updated Review of Self-Assessment against CIPFA Financial Management Code and Self-Assessment against the final Best Value Indicators for Use of Resources ref: 2170    For Determination

Decision Maker: Audit Committee

Made at meeting: 09/07/2024 - Audit Committee

Decision published: 10/07/2024

Effective from: 09/07/2024

Decision:

The Committee resolved to note and approve the self-assessments.

Lead officer: Terry Collier


09/07/2024 - Internal Audit Charter 2024-25 ref: 2167    For Determination

Decision Maker: Audit Committee

Made at meeting: 09/07/2024 - Audit Committee

Decision published: 10/07/2024

Effective from: 09/07/2024

Decision:

The Committee resolved to approve the Internal Audit Charter 2024-25.

Lead officer: Punita Talwar


09/07/2024 - Forward Plan ref: 2172    Recommendations Approved

Decision Maker: Audit Committee

Made at meeting: 09/07/2024 - Audit Committee

Decision published: 10/07/2024

Effective from: 09/07/2024

Decision:

Resolved that the Committee Work Programme for the remainder of the 2024-2025 Municipal year, be approved.

 


09/07/2024 - Internal Audit Plan 2024/25 ref: 2166    For Determination

Decision Maker: Audit Committee

Made at meeting: 09/07/2024 - Audit Committee

Decision published: 10/07/2024

Effective from: 09/07/2024

Decision:

The Committee resolved to approve the Internal Audit Plan 2024-25.

 

 

 

Lead officer: Punita Talwar


09/07/2024 - Corporate Risk Management ref: 2173    For Determination

Decision Maker: Audit Committee

Made at meeting: 09/07/2024 - Audit Committee

Decision published: 10/07/2024

Effective from: 09/07/2024

Decision:

The Committee resolved to consider the significant strategic risks and issues highlighted in this report and present these to the Corporate Policy and Resources Committee, ensuring continued wider reporting of the Corporate Risk Register and actions across other Committees.

Wards affected: (All Wards);

Lead officer: Lee O'Neil


09/07/2024 - Annual Internal Audit Report and Opinion for 2023/24 ref: 2168    For Determination

Decision Maker: Audit Committee

Made at meeting: 09/07/2024 - Audit Committee

Decision published: 10/07/2024

Effective from: 09/07/2024

Decision:

The Committee resolved to:

 

1.    Note the Annual Internal Audit Report for 2023/24

2.    Note the annual audit opinion on the Council’s internal control environment, risk management and governance arrangements.  

Wards affected: (All Wards);

Lead officer: Punita Talwar


01/07/2024 - Commercial Assets Sub-Committee Independent Person ref: 2162    Information Only

Decision Maker: Commercial Assets Sub-Committee

Made at meeting: 01/07/2024 - Commercial Assets Sub-Committee

Decision published: 02/07/2024

Effective from: 01/07/2024


01/07/2024 - Nominations for Chair and Vice-Chair ref: 2159    Recommendations Approved

Decision Maker: Commercial Assets Sub-Committee

Made at meeting: 01/07/2024 - Commercial Assets Sub-Committee

Decision published: 02/07/2024

Effective from: 01/07/2024

Decision:

It was proposed by Councillor Beatty, seconded by Councillor Williams and resolved that Councillor Nichols be nominated as Chair of the Commercial Assets Sub-Committee for the remainder of the municipal year 2024/25.

 

The Committee resolved that Councillor Beatty would be nominated as Vice-Chair of the Commercial Assets Sub-Committee for the remainder of the municipal year 2024/25.


01/07/2024 - Urgent Actions ref: 2165    Recommendations Approved

Decision Maker: Commercial Assets Sub-Committee

Made at meeting: 01/07/2024 - Commercial Assets Sub-Committee

Decision published: 02/07/2024

Effective from: 01/07/2024


01/07/2024 - Disclosure of Interest ref: 2161    Recommendations Approved

Decision Maker: Commercial Assets Sub-Committee

Made at meeting: 01/07/2024 - Commercial Assets Sub-Committee

Decision published: 02/07/2024

Effective from: 01/07/2024

Decision:

Councillor Nichols requested that a standing declaration be made that he is a Director of Knowle Green Estates Limited.


01/07/2024 - Apologies for absence & substitutions ref: 2160    Recommendations Approved

Decision Maker: Commercial Assets Sub-Committee

Made at meeting: 01/07/2024 - Commercial Assets Sub-Committee

Decision published: 02/07/2024

Effective from: 01/07/2024

Decision:

Apologies were received from Councillor Saliagopoulos, Councillor Howkins attended as their substitute.


08/07/2024 - Annual Commercial Property Report for Financial Year 2023/2024 ref: 2183    Recommendations Approved (subject to call-in)

Decision Maker: Corporate Policy and Resources Committee

Made at meeting: 08/07/2024 - Corporate Policy and Resources Committee

Decision published: 11/07/2024

Effective from: 25/07/2024

Decision Maker: Commercial Assets Sub-Committee

Made at meeting: 01/07/2024 - Commercial Assets Sub-Committee

Decision published: 02/07/2024

Effective from: 25/07/2024

Lead officer: Katherine McIlroy, Sian Bowen


01/07/2024 - Revised Letting Terms – Elmbrook House, 18-19 Station Road, Sunbury ref: 2163    Recommendations Approved

Decision Maker: Commercial Assets Sub-Committee

Made at meeting: 01/07/2024 - Commercial Assets Sub-Committee

Decision published: 02/07/2024

Effective from: 05/07/2024

Lead officer: Katherine McIlroy