08/06/2021 - Community Wellbeing and Housing Committee Terms of Reference

Decision Maker: Community Wellbeing and Housing Committee

Decision due date: 29/06/2021

Wards affected: (All Wards);

Notice of decision: 21/06/2021

Anticipated restriction: Open


08/06/2021 - Annual Audit Report

Decision Maker: Audit Committee

Decision due date: 29/07/2021

Lead officer: Punita Talwar

Notice of decision: 21/06/2021

Anticipated restriction: Open


08/06/2021 - Anti-Fraud, Bribery & Corruption Strategy

Decision Maker: Audit Committee

Decision due date: 29/07/2021

Lead officer: Punita Talwar

Notice of decision: 21/06/2021

Anticipated restriction: Open


08/06/2021 - Corporate Risk Management

Decision Maker: Audit Committee

Decision due date: 29/07/2021

Lead officer: Punita Talwar

Notice of decision: 21/06/2021

Anticipated restriction: Open


08/06/2021 - Covid-19 Risk Considerations

Decision Maker: Audit Committee

Decision due date: 29/07/2021

Lead officer: Punita Talwar

Notice of decision: 21/06/2021

Anticipated restriction: Open


08/06/2021 - Housing Delivery Test Action Plan 2021

Decision Maker: Environment and Sustainability Committee

Decision due date: 14/09/2021

Wards affected: (All Wards);

Lead officer: Esme Spinks

Notice of decision: 18/06/2021

Anticipated restriction: Open


08/06/2021 - Recovery Action Plan

The Committee is asked to note the contents of the Action Plan.

Decision Maker: Corporate Policy and Resources Committee

Decision due date: 05/07/2021

Wards affected: (All Wards);

Lead officer: Lee O'Neil

Notice of decision: 18/06/2021

Anticipated restriction: Open


08/06/2021 - Re-procurement of Property Management Contracts

Decision Maker: Corporate Policy and Resources Committee

Decision due date: 04/10/2021

Wards affected: (All Wards);

Lead officer: Nick Cummings, Hilary Gillies

Notice of decision: 18/06/2021

Anticipated restriction: Open


08/06/2021 - Appointments to Outside Bodies for 2021-22

The annual appointment of representatives to Outside Bodies helps the Council fulfil its community engagement role.

Decision Maker: Corporate Policy and Resources Committee

Decision due date: 05/07/2021

Wards affected: (All Wards);

Lead officer: Michelle Beaumont

Notice of decision: 18/06/2021

Anticipated restriction: Open


08/06/2021 - Asylum Seekers

Decision Maker: Community Wellbeing and Housing Committee

Decision due date: 28/09/2021

Wards affected: (All Wards);

Lead officer: Charlene Edwards

Notice of decision: 18/06/2021

Anticipated restriction: Open


08/06/2021 - Establishment of Task Groups

To consider whether any previous Task Groups should be continued and / or of any other Task Groups should be established.

Decision Maker: Corporate Policy and Resources Committee

Decision due date: 05/07/2021

Wards affected: (All Wards);

Lead officer: Terry Collier, Daniel Mouawad, Lee O'Neil, Victoria Statham

Notice of decision: 16/06/2021

Anticipated restriction: Open


08/06/2021 - Reserves Policy

Decision Maker: Corporate Policy and Resources Committee

Decision due date: 07/02/2022

Wards affected: (All Wards);

Lead officer: Terry Collier

Notice of decision: 14/06/2021

Anticipated restriction: Open


08/06/2021 - Treasury Management Strategy Report

Decision Maker: Corporate Policy and Resources Committee

Decision due date: 07/02/2022

Lead officer: Terry Collier

Notice of decision: 14/06/2021

Anticipated restriction: Open


08/06/2021 - Treasury Management Mid Year Report

Decision Maker: Corporate Policy and Resources Committee

Decision due date: 04/10/2021

Lead officer: Terry Collier

Notice of decision: 14/06/2021

Anticipated restriction: Open


08/06/2021 - Nominations for Development Sub-Committee

To nominate two members of the Environment and Sustainability Committee to sit on the Development Sub-Committee taking into account political balance.

Decision Maker: Council, Environment and Sustainability Committee

Decision due date: 15/07/2021

Notice of decision: 14/06/2021

Anticipated restriction: Open


08/06/2021 - Economic and Development Committee - Terms of Reference

Decision Maker: Economic Development Committee

Decision due date: 22/06/2021

Notice of decision: 21/06/2021


08/06/2021 - Corporate Risk Register

Decision Maker: Audit Committee

Decision due date: 24/03/2022

Wards affected: (All Wards);

Lead officer: Pamela Phillips, Punita Talwar

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Acquisition of Registered Providers' Street Properties

For acquiring individual properties to meet specific affordable housing needs

Decision Maker: Corporate Policy and Resources Committee

Decision due date: 04/10/2021

Wards affected: (All Wards);

Lead officer: Marta Imig

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Annual Review of Community Lettings Policy

Decision Maker: Corporate Policy and Resources Committee

Decision due date: 19/04/2022

Wards affected: (All Wards);

Lead officer: Deborah Ashman, Nick Cummings

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Draft Capital Strategy 2022-2027

Decision Maker: Corporate Policy and Resources Committee

Decision due date: 29/11/2021

Lead officer: Nick Cummings

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Asset Management Plan - Annual Report

To report and review (to reflect Capital Strategy 2021-2026)

Decision Maker: Corporate Policy and Resources Committee

Decision due date: 04/10/2021

Wards affected: (All Wards);

Lead officer: Nick Cummings

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Food and Health and Safety Service Plans for 2021/22

Annual food and health and safety enforcement plans for 2021-22 submitted for adoption by Committee

Decision Maker: Neighbourhood Services Committee

Decision due date: 24/06/2021

Wards affected: (All Wards);

Lead officer: Tracey Willmott-French

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Amendments to Specific Policies in the Adopted Local Plan 2009 - Part Exempt

Decision Maker: Environment and Sustainability Committee, Council

Decision due date: 15/07/2021

Lead officer: Heather Morgan

Notice of decision: 08/06/2021

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
Part I Report and Part II Appendix 4


08/06/2021 - Formation of Strategic Planning Task Groups

Decision Maker: Environment and Sustainability Committee

Decision due date: 30/06/2021

Lead officer: Ann Biggs

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Review of rules and regulations: cemetery and burial grounds

Review of rules and regulations in respect of cemetery and burial grounds.

Decision Maker: Neighbourhood Services Committee

Decision due date: 09/09/2021

Wards affected: (All Wards);

Lead officer: Jackie Taylor

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Cemetery Capacity

To provide an update on cemetery capacity to the Committee

Decision Maker: Neighbourhood Services Committee

Decision due date: 04/11/2021

Lead officer: Jackie Taylor

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Parking Services Update

To provide an update on parking services within the borough.

Decision Maker: Neighbourhood Services Committee

Decision due date: 09/09/2021

Lead officer: Bruno Barbosa, Jackie Taylor

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Community Safety update

To provide an update to the Committee on Community Safety

Decision Maker: Neighbourhood Services Committee

Decision due date: 09/09/2021

Lead officer: Jackie Taylor

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Update on Government's Proposed Waste Strategy

To provide an update to the Committee on the Government's proposed waste strategy.

Decision Maker: Environment and Sustainability Committee

Decision due date: 14/09/2021

Lead officer: Duncan Laidlaw, Jackie Taylor

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Introduction to Neighbourhood Services Committee

Decision Maker: Neighbourhood Services Committee

Decision due date: 24/06/2021

Lead officer: Jackie Taylor

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Impact of the pandemic on the local economy

To consider the impact of the COVID-19 pandemic on local businesses, including key sectors such as aviation and logistics, and employment.

Decision Maker: Economic Development Committee

Decision due date: 22/06/2021

Wards affected: (All Wards);

Lead officer: Keith McGroary

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Internal Audit Annual Plan 2022/23

Decision Maker: Audit Committee

Decision due date: 24/03/2022

Wards affected: (All Wards);

Lead officer: Pamela Phillips, Punita Talwar

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Assets Portfolio Working Group

To decide whether to set up an Assets Portfolio Working Group.

Decision Maker: Corporate Policy and Resources Committee

Decision due date: 05/07/2021

Wards affected: (All Wards);

Lead officer: Nick Cummings

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - SLR Southern Light Railway

Decision Maker: Economic Development Committee

Decision due date: 21/09/2021

Notice of decision: 08/06/2021

Anticipated restriction: Part exempt  - view reasons


08/06/2021 - Climate Change Working Group and Terms of Reference

Decision Maker: Environment and Sustainability Committee

Decision due date: 30/06/2021

Lead officer: Sandy Muirhead

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Introduction to the Environment and Sustainability Committee

Decision Maker: Environment and Sustainability Committee

Decision due date: 30/06/2021

Lead officer: Sandy Muirhead

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Environment and Sustainability Committee - Terms of Reference

Decision Maker: Environment and Sustainability Committee

Decision due date: 30/06/2021

Lead officer: Victoria Statham

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Training for E&S Committee Members

To consider appropriate training opportunities for members

Decision Maker: Environment and Sustainability Committee

Decision due date: 30/06/2021

Lead officer: Heather Morgan, Sandy Muirhead

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Climate Change Projects and Green Initiatives Fund

To consider ideas and criteria for spending

Decision Maker: Environment and Sustainability Committee

Decision due date: 30/06/2021

Lead officer: Sandy Muirhead

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Local Cycling and Walking Infrastructure Plan (LCWIP) Update

To provide an update on the LWCIP plan.

Decision Maker: Environment and Sustainability Committee

Decision due date: 14/09/2021

Lead officer: Sandy Muirhead

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Community Orchards

Decision Maker: Environment and Sustainability Committee

Decision due date: 30/06/2021

Lead officer: Sandy Muirhead

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Local Plan

To receive an update on the Local Development Scheme

Decision Maker: Environment and Sustainability Committee

Decision due date: 30/06/2021

Lead officer: Ann Biggs

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Procurement of a Cleaning Contract for White House and Harper House

Decision Maker: Community Wellbeing and Housing Committee

Decision due date: 29/06/2021

Lead officer: Marta Imig

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Annual Audit Letter 2017/18

Decision Maker: Audit Committee

Decision due date: 29/07/2021

Lead officer: Terry Collier

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - External Audit report on Audit and Statement of Accounts 2017/18

To receive a report from the External Auditors.

Decision Maker: Audit Committee

Decision due date: 29/07/2021

Lead officer: Terry Collier

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Outside gym proposal report

To seek permission to conduct a consultation exercise on the proposals for outdoor gyms.

 

Decision Maker: Environment and Sustainability Committee

Decision due date: 30/06/2021

Wards affected: (All Wards);

Lead officer: Francesca Lunn, Jackie Taylor

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Update on progress of draft Statement of Accounts 2019-20

Decision Maker: Audit Committee

Decision due date: 29/07/2021

Lead officer: Terry Collier

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Annual Review of Internal Audit Effectiveness

Decision Maker: Audit Committee

Decision due date: 24/03/2022

Wards affected: (All Wards);

Lead officer: Pamela Phillips, Punita Talwar

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Corporate Risk Management

Decision Maker: Audit Committee

Decision due date: 24/03/2022

Wards affected: (All Wards);

Lead officer: Pamela Phillips, Punita Talwar

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Committee’s Work programme for 2022/23

Decision Maker: Audit Committee

Decision due date: 24/03/2022

Wards affected: (All Wards);

Lead officer: Michelle Beaumont, Pamela Phillips, Punita Talwar

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - External Audit update

Decision Maker: Audit Committee

Decision due date: 24/03/2022

Wards affected: (All Wards);

Lead officer: Terry Collier

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Anti-fraud, Bribery and Corruption Strategy

Decision Maker: Audit Committee

Decision due date: 24/03/2022

Wards affected: (All Wards);

Lead officer: Pamela Phillips, Punita Talwar

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Treasury Management Strategy Outturn report

Decision Maker: Corporate Policy and Resources Committee

Decision due date: 05/07/2021

Wards affected: (All Wards);

Lead officer: Anna Russell

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Acquisition of Registered Providers' Street Properties

For acquiring individual properties to meet specific affordable housing needs

Decision Maker: Community Wellbeing and Housing Committee

Decision due date: 28/09/2021

Wards affected: (All Wards);

Lead officer: Marta Imig

Notice of decision: 08/06/2021

Anticipated restriction: Open


08/06/2021 - Economic Development Team

To give an insight into the workings of the Economic Development Team (EDT) so that the Committee has a better understanding of the activities the Team is engaged with to help promote the economic vitality of the Borough.

Decision Maker: Economic Development Committee

Decision due date: 22/06/2021

Wards affected: (All Wards);

Lead officer: Keith McGroary

Notice of decision: 08/06/2021

Anticipated restriction: Open


21/05/2021 - Ashford Victory Place

Decision Maker: Corporate Policy and Resources Committee

Decision due date: 05/07/2021

Lead officer: Richard Mortimer

Notice of decision: 20/04/2021

Anticipated restriction: Fully exempt  - view reasons


10/05/2021 - Proposed Award of Leisure Centre Contractor contract

To consider the proposed award of the Leisure Centre Contractor contract to the Preferred Bidder

Decision Maker: Council, Corporate Policy and Resources Committee

Decision due date: 15/07/2021

Notice of decision: 10/05/2021

Anticipated restriction: Fully exempt  - view reasons


10/05/2021 - Ashford Multi-Storey Car Park

To consider an exempt report requesting approval of consultant's fees to progress the project.

Decision Maker: Corporate Policy and Resources Committee

Decision due date: 04/10/2021

Lead officer: Richard Mortimer

Notice of decision: 10/05/2021

Anticipated restriction: Fully exempt  - view reasons


23/04/2021 - Leisure Operator Procurement Project

Progress update on the tender and procurement of a leisure operator for Sunbury Leisure Centre and the new Spelthorne Leisure Centre. Key decisions required.

Decision Maker: Community Wellbeing and Housing Committee

Decision due date: 28/09/2021

Wards affected: Staines;

Lead officer: Carolyn Sheppard

Notice of decision: 23/04/2021

Anticipated restriction: Fully exempt

Explanation of anticipated restriction:
This report contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in a competitive procurement process by allowing other bidders to know the financial position of the Council and other bidders. This in turn prejudices the Council by (i) distorting the procurement process and (ii) prejudicing the opportunity for the Council to achieve a competitive price and good value for money and (iii) might dissuade organisat


15/06/2020 - Exempt Report - Benwell House Phase 2 - Planning Determination & Build Costs - Key Decision

To consider an exempt report on the construction costs for Phase 2 of Ceaser Court.

 

Decision Maker: Corporate Policy and Resources Committee

Decision due date: 05/07/2021

Lead officer: Richard Mortimer

Notice of decision: 15/06/2020

Anticipated restriction: Fully exempt  - view reasons

Explanation of anticipated restriction:
This report contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in obtaining best value and agreeing final contract terms with the preferred bidder. If the underbidders bids were to become public knowledge then this may put the Council in a position where they are vulnerable to a renegotiation with the preferred bidder.


06/02/2020 - Corporate Health and Safety Policy

To adopt a Corporate Health and Safety Policy

Decision Maker: Corporate Policy and Resources Committee

Decision due date: 04/10/2021

Lead officer: Stuart Mann

Notice of decision: 06/02/2020

Anticipated restriction: Open