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  • Agenda and minutes

    Extraordinary Meeting, Audit Committee
    Tuesday, 5 February 2019 5.00 pm

    Venue: Goddard Room, Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB

    Contact: Chris Curtis  Email: c.curtis@spelthorne.gov.uk

    Items
    No. Item

    27/19

    Disclosures of Interest

    To receive any disclosures of interest from Councillors in accordance with the Council’s Code of Conduct for members.

    Minutes:

    There were none.

    28/19

    External Audit Report on Audit and Statement of Accounts 2016/17

    To receive a report from the external Auditor.

    Additional documents:

    Minutes:

    The Chief Finance Officer reported that external auditors appointed by the Public Sector Auditor Appointments, KPMG, were required, in accordance with international auditing standards, to annually report to the Council on:

     

    ·         Their opinion on the Statement of Accounts

    ·         Any uncorrected items in the Statement of Accounts

    ·         Qualitative aspects of the Council’s accounting practices and financial reporting

    ·         The Annual Governance Statement

    ·         Their annual Value for Money conclusion

     

    They also report annually on their audit of the Council’s accounting and internal control systems.

     

    KPMG had presented a draft ISA260 report to the Audit Committee in October 2017, pending completion of their Value For Money (VFM) work on the BP campus acquisition. An update on that work was provided at the July 2018 meeting. Having completed this work, KPMG had issued their opinions on the 2016/17 Accounts and on the Value for Money Statement.

     

    Joanne Lees, on behalf of KPMG, presented the report. She stated that the financial statements required some adjustments, mainly due to turnover of staff in the Finance team. KPMG was ready to issue an unqualified opinion on the financial statements.

     

    Ms Lees emphasised that it was the auditor’s responsibility to look at the arrangements the Council had in place to secure economy, efficiency and effectiveness in its use of resources (i.e. VFM), not to consider the ‘value for money’ of any specific investments themselves.  As reported to the July 2018 Audit Committee, KPMG were issuing an adverse VFM conclusion, making four recommendations on the BP acquisition process, which were set out on pages 116-121 of the supplementary agenda, along with the Management responses.

     

    The Monitoring Officer commented that the Council disagreed with the auditor’s findings leading to the qualified conclusion and these had been set out in the Management responses to the auditor’s report. These particularly concerned the auditor’s assessment of the Council’s Value for Money arrangements in relation to the purchase of the BP campus.

    He summarised the Management responses:

    ·         It was the Council’s opinion that the auditor had focussed on some factors which did not affect economy, efficiency and effectiveness, i.e. publication of decisions in line with Regulation 13 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 and documented evidence that the Council had considered Counsel’s opinion on the proportionality of the BP investment.

    ·         The Council had provided the auditor with a large volume of documentation to evidence the decision making process and was disappointed that the email trails were not sufficient to satisfy the auditor in terms of a written record of decisions taken.

    ·         The Council had assessed the Council’s position at the end of the BP 20 year lease with regard to alternative use values for the site, bearing in the mind the strength of the location close to an expanding Heathrow and a future Crossrail 2 station. Reports from competent professionals on these assessments had been shared with the auditors.

    ·         Counsel’s opinion on the proportionality of investment property transactions only related to the BP transaction not all  ...  view the full minutes text for item 28/19