Agenda

To receive any apologies for non-attendance.

To confirm as a correct record the minutes of the Council meeting held on 23 October 2025 and the Extraordinary Council meeting held 17 November 2025.

To receive any disclosures of interest from Councillors in accordance with the Council’s Code of Conduct for Members.

To receive any announcements from the Mayor.

To receive any announcements from the Leader.

To receive any announcements from the Chief Executive.

The Leader, or their nominee, to answer any questions raised by members of the public in accordance with Standing Order 13.

This item was deferred from the Extraordinary Council Meeting held 17 November.

This item was deferred from the Extraordinary Council Meeting held 17 November.

This item was deferred from the Extraordinary Council Meeting held 17 November.

This item was deferred from the Extraordinary Council Meeting held 17 November.

This item was deferred from the Extraordinary Council Meeting held 17 November.

Following the two by-elections and the make-up of some political groups changing, Council is asked to approve the new proportionality figures for the remainder of the municipal year as follows:

A)    Main proportionality figures

B)    Allocation of seats

C)   Allocation of Chair and Vice-Chairs Positions on Committees

D)   Appointment of members to Committees

E)    Appointment of names substitutes

Council is asked to approve a supplementary capital estimate to the Capital Programme for 2025/26 of up to £1.9m, for acquiring housing units to be part funded by Local Authority Housing Fund Grant Funding. This would create a borrowing need of £1.05m and an annual financing requirement of about £70k per annum.

Council is asked to:

·       note the updates for LGR in Surrey;

·       agree to the establishment of a voluntary West Surrey Joint Committee;

·       note its Terms of Reference in Appendix B;

·       nominate one member and one substitute of the Council as the Spelthorne Borough Council appointed representatives; and 

·       note that when the Surrey (Structural Changes) Order 2026 are enacted this will become the Joint Committee.

To receive and agree the reports from the Committee Chairs.

To receive any motions from Councillors in accordance with Standing Order 16.

Note: The deadline for motions to be considered at this meeting was Monday month year and none were received.

The Leader, or their nominee, to answer questions from Councillors on matters affecting the Borough, in accordance with Standing Order 14.

Note: the deadline for questions to be considered at this meeting is 12 noon on Thursday month year.

To move the exclusion of the Press/Public for the following items, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

Council is asked to agree an additional budget for the boiler replacement and consultants’ fees to be available to progress this project.