Agenda and minutes

To confirm the minutes of the meeting held on 29 June 2016 (copy attached).

The minutes of the meeting held on 29 June 2016 were approved as a correct record.

To receive any disclosures of interest from councillors under the Councillors’ Code of Conduct, or contact with applicants/objectors under the Planning Code.

a) Disclosures of interest under the Members’ Code of Conduct

There were none.

b) Declarations of interest under the Council’s Planning Code

Councillors R.A. Smith-Ainsley (Chairman), H.A. Thomson (Vice-Chairman), R.O. Barratt, S.M. Doran, M.P.C. Francis, N.J. Gething, A.T. Jones, D. Patel, O. Rybinski and R.W. Sider BEM reported that they had received correspondence in relation to application 16/00893/FUL Page Works, Forge Lane, Sunbury on Thames, TW16 6EQ but had maintained an impartial role, had not expressed any views and had kept an open mind.

Councillor A.C. Harman, reported that he had received correspondence in relation to applications 15/01518/FUL – 90 – 106 High Street, Staines upon Thames and 16/00893/FUL Page Works, Forge Lane, Sunbury on Thames, TW16 6EQ but had maintained an impartial role, had not expressed any views and had kept an open mind.

Description:

Demolition of existing buildings and the erection of a part 4 storey/part 5 storey building to provide 1,435sqm (GEA) of ground floor retail floorspace and a 155 bedroom hotel.  Extension and reconfiguration of car park to provide 45 parking spaces to hotel and retail and 25 parking spaces to the courtyard.  Creation of new access and other associated works.

Additional Information:

The Assistant Head of Planning updated the Committee on a number of issues:

·         That discussions between the Council and the applicant regarding the legal agreement had been ongoing. Whilst the draft legal agreement has been agreed, the Unilateral Undertaking is yet to be issued.  Consequently, the recommendation to grant planning permission subject to the applicant first entering into an appropriate legal agreement is maintained.

·         That amended plans had been received showing the reinstatement of an external terrace for the first floor hotel restaurant (originally proposed when the planning application was first submitted.  Consequently, Condition 2 (approved drawings) to be amended as follows:

Condition 2

The development hereby permitted shall be carried out in accordance with the following approved plans and drawings:

140118-A-P-00-D104 A; /-A-E-Existing-D100; 10004-121; 24823 received 11^th November 2015

140118-A-Si-00-D101 Rev. A received 28 January 2016

140118-A-P-00-D105 Rev. AC; /-A-P-00-D106 Rev. AC; /-A-P-02-D108 Rev. Y; /-A-P-03-D109 Rev. Y; /-A-P-04-D110 Rev. Y; /-A-P-06-D112 Rev. X received 06 July 2016

140118-A-E-East-D102 Rev. AF; /-A-E-Wst-D103 Rev. M received 21 July 2016

140118-A-P-01-D107 Rev. AD and 140118-A-X-VA-D121 Rev. G received 21 July 2016

Reason:- For the avoidance of doubt and in the interest of proper planning

The Assistant Head of Planning informed the Committee that a letter had been received from the applicant following the publication of the Committee Report stating:

1. That the number of proposed bedrooms for the hotel has increased from 151 to 155 (i.e. an increase of 4 bedrooms)

2. Requesting that Condition 14 (hours of construction) is amended to:

Monday to Friday 07:00 – 18:00

Saturday 08:00 – 16:00

Sunday 08:00 – 16:00

Bank Holidays – no construction

3. Requesting Condition 24 (Electric Vehicle Charging Points) to be removed due to the costs (in the region of £10,000 plus) and that they are already committed to provided 10% renewable energy on the site.

4. To update Condition 2 with the approved drawings

The Assistant Head of Planning in response to the above points stated that:

1. There was no increase in the internal floorspace (it is as a result of reducing the size of some of the bedrooms).  The County Highway Authority had raised no objection to this amendment.  The proposed description was to be amended accordingly to the following:

Demolition of existing buildings and the erection of a part 4 storey/part 5 storey building to provide 1,435sqm (GEA) of ground floor retail floorspace and a 155 bedroom hotel.  Extension and reconfiguration of car park to provide 45 parking spaces to hotel and retail and 25 parking spaces to the courtyard.  Creation of new access and other associated works.

2. Condition 14 is to be amended as follows:

Condition 14  ...  view the full minutes text for item 195/16

Description:

Redevelopment of the site to provide 33 residential units, 3 x 1 bed flats, 4x 2 bed flats, 11 x 2 bedroom houses, 5 x 3 bedroom houses and 10 x 4 bedroom houses with a total number of 63 car parking spaces, the provision of amenity space, landscaping and associated alterations

Additional Information:

The Assistant Head of Planning informed the Committee of the following amendments to the Planning Committee report as follows:

The description of the affordable housing in paragraph 7.9 should read:

4 x 2 bed/4 person units

2 x 2 bed / 3 person units

3 x 1 bed / 2 person units.

The Assistant Head of Planning then outlined the additional consultation responses that had been received since the time the agenda had been published:

·         Group Head Neighbourhood Services – No objection in terms of access arrangements for refuse collection vehicles.

·         Surrey Wildlife Trust – Confirmed that their previous comments apply to this proposal and remain unchanged.

·         Environmental Health (Air Quality) – Confirmed that their comments were the same as for the previous application as the documents submitted are the same.  No objections, subject to conditions.

·         County Highway Authority – No objections subject to conditions

The Committee was informed about the following amendment to the detailed wording of the recommendation at paragraph 8.1 in the Committee report:

To provide 9 affordable housing units on site built in accordance with the current requirements of the Homes and Communities Agency the details of which shall be agreed with The Council’s Assistant Head of Planning (Development Management).

The split of the type of affordable housing shall be 5 units to be offered for affordable rent and 4 units as shared ownership.

Prior to first letting the Registered Provider shall enter into a Nominations Agreement in respect of the affordable housing (in order that the social housing meets local needs).

Build and complete the affordable units and hand over to the Registered Provider for occupation before more than 50% of the open market units are sold or substantially completed, whichever is the sooner.

In addition the Assistant Head of Planning informed the Committee that the applicant had requested amendments to some conditions and the changes are as follows:

Deletion of condition 26 which duplicates condition 5.

Condition 33 should be amended to:

The development hereby approved shall be carried out in accordance with the following approved plans: P101 B; P101 AH; P102 D; P103B; P104 A; P105 B; P106 A; P110 H; P111 F; P112 F; P113 G; P114 AH; P114 F; P115 F; P116 F; P117 F; P118 F; C101 E; C102 E; S101 A; S102 A; S103 A; S104 AFNH418 LS/02 received 09.06.2016.

Reason: - For the avoidance of doubt and in the interest of proper planning.

Additional condition

No demolition, site clearance or building operations shall commence until protective fencing consisting of weld mesh panels on a scaffold framework as shown in Figure 2 of BS 5837 2012 has been erected around each tree or tree  ...  view the full minutes text for item 196/16

To note the details of the Standard Appeals Report.

The Chairman informed the Committee that if any Member had any detailed queries regarding the report on Appeals lodged and decisions received since the last meeting, they should contact the Assistant Head of Planning.

Resolved that the report of the Assistant Head of Planning be received and noted.

It was proposed by Councillor R.A. Smith-Ainsley and seconded by Councillor R.W. Sider BEM to record a vote of thanks to Samuel Nicholls, Committee Manager who was leaving Spelthorne Borough Council at the beginning of August.

The Chairman thanked Mr Nicholls for the four years he had served as the Committee Manager for the Planning Committee and the help he had personally given him assisting with the smooth running of the meetings and the work behind the scenes within the team. The Chairman alongside the rest of the Committee wished Mr Nicholls success in his new position at the Royal Borough of Kingston.