Decisions

Cabinet considered the annual Authority Monitoring Report and draft five-year housing supply statement.

Local authorities are required to update annually a supply of deliverable sites sufficient to provide five years’ worth of housing against their housing requirements. The Report monitors key issues using selected indicators, relating them to the saved Local Plan policies, the policies in the adopted Core Strategy and Policies DPD and progress on the implementation of sites in the Allocations DPD.

The Authority Monitoring Report was considered by the Local Plan Working Party at its meeting on 18 September 2018 and recommended to Cabinet for publication together with the statement of five-year housing land supply.

However, due to the need to include and update some of the base data informing housing trajectory and the five-year statement, Cabinet deferred consideration of these documents until this meeting.  This data had now been incorporated in the documents.

Resolved to agree to publish the Authority Monitoring Report together with the draft Statement of five year housing supply.

Cabinet considered a report seeking approval for the procurement of the next 5 year contract for Meals on Wheels food with Apetito, our incumbent supplier.

The Council had two contracts with Apetito relating to the supply of Meals on Wheels;  the contract for the supply of ready-made and cooked meals to clients expired on 31 July 2018, whilst the lease for vehicles used to deliver the food was due to end on 14 January 2019.

Historically these contracts had not run concurrently but aligning them by extending the contract for the supply of meals to terminate at the same time as the vehicle leasing arrangements, would make contract and supplier management more straightforward. 

Alternative options considered and rejected by the Cabinet:

·         Not to renew the contract and cease to provide Meals on Wheels for clients;

·         Source the meals and vehicles from separate suppliers;

·         Cook all meals fresh from scratch at the Fordbridge Community Centre

Resolved to:

1.    approve the award of a new contract to Apetito for the supply of meals; and

2.    approve final costs of the five year lease hire of 4 bespoke vans fitted with ‘cook on board’ oven facilities, of £126,134. 

Reasons for decision

Apetito, the Council’s incumbent supplier for the past 10 years plus, are able to supply a wide range of meals to suit the client group as well as the option to cook the meals in the ovens fitted in the delivery vehicles.

A market options review concluded that taking into account resources, quality of service and cost implications, best value for money would be achieved through continuing with the current arrangement.

Cabinet agreed delegated authority to proceed with the direct award for the lease of vehicles to Apetito, at its meeting on 18 July. The food and vehicle contracts will run concurrently.

Cabinet considered a report on the Calendar of meetings for 2019-2020.

The meetings for 2019 to 2020 had been programmed to ensure that the Council makes decisions in a timely way to help with the implementation of its priorities and strategies, as well as fulfilling its constitutional and legal obligations.

Resolved to recommend the Calendar of meetings 2019-2020 to Council for approval.

Cabinet considered the recommendation from the Audit Committee on the Corporate Risk Register.

Resolved to approve the Corporate Risk Register as submitted.

Reason for the decision:

The Register summarises the Council’s most significant risks. It sets out the controls which have been put in place and identifies any further action which might be needed to mitigate risks.