Agenda, decisions and draft minutes

To confirm the minutes of the meeting held on 7 January 2025 as a correct record.

The minutes of the meeting held on 7 January 2025 were agreed as a correct record of proceedings.

To receive any disclosures of interest from Councillors in accordance with the Council’s Code of Conduct for members.

There were none.

The Chair, or their nominee, to answer any questions raised by members of the public in accordance with Standing Order 40.

At the time of publication of this agenda no questions were received.

There were none.

To consider the Forward Plan for committee business.

The Committee noted the Forward Plan.

To consider information on the arrangements for leisure centre contract monitoring.

The Committee resolved that they had considered the information on the arrangements for leisure centre contract monitoring.

The Committee received a report from the Strategic Lead, Leisure on the governance arrangements and reporting mechanisms for the leisure centres contract monitoring. The report outlined that the leisure operator was required to produce an annual plan, monthly and quarterly monitoring reports. To ensure transparency and accountability, a report covering the first six months of the contract for Sunbury Leisure Centre and Eclipse Leisure Centre will be presented to the Committee in June 2025, with annual reports thereafter. Key performance indicators and financial performance will be monitored monthly by the contract monitoring group and quarterly by the Strategic Partnership Board. Regular reporting will help maintain standards and provide members with confidence in contract management.

The Committee requested a brief update on outstanding operational issues with the Eclipse Leisure Centre such as concerns with small pool which was not yet open. The Strategic Lead Leisure advised that the initially appointed contractor would be responsible for conducting any repairs on the pool. The pool had been closed since opening due to safety concerns, though, the centre was fully compliant with building control regulations upon opening. It was explained by the Group Head, Community Wellbeing that any remedial costs would not be accepted as a cost to the Council. The Committee noted it would be practical to conduct any works at a time which caused the least impact to clients. It was confirmed that this was the intention, however, any works would inevitably impact clients and this would be carefully managed by sharing regular communications.

The Committee noted the strategic priority 2 on increasing engagement with specific groups to expand the number participating and the frequency of participation in sport and physical activity amongst certain groups. On this point, members queried how can this be measured for those individuals who used facilities which don’t belong to the Council. The Strategic Lead, Leisure responded that the KPIs being measured were specific to Council owned Leisure Centres and outreach programmes. Kamal expanded on the outreach opportunities offered by the Eclipse Leisure Centre Operator as part of their contract. This involved working with target communities and encouraging them to engage in leisure activities.

The Committee further reflected on a report presented at the previous Committee meeting which concerned the turfed area of the leisure centre and the rooflight enclosure and requested an update on progress. The Strategic Lead Leisure confirmed that a permanent barrier had been installed around the rooflight. In consultation with the Group Head, Chair and Vice Chair of Community Wellbeing and Housing Committee a type of box hedgerow had also been agreed to be installed along the front edge of the centre adjacent to the pavement. Further to discussions with the Leisure Centre Project Team, the intention was to install this hedging at an appropriate time of the year (around the summertime) to ensure best conditions and maintenance of the shrub. In one corner of the centre, a banner advising on car parking arrangements had already been installed to obstruct clients from cutting  ...  view the full minutes text for item 21/25

To consider adoption of the proposed Anti-Social Behaviour Public Space Protection Order.

The Committee resolved to adopt the proposed Anti-Social Behaviour Public Space Protection Order.

The Committee considered a report which proposed the adoption of a new Anti-Social Behaviour Public Space Protection Order (PSPO) to address issues such as the anti-social use of cycles, e-bikes, e-scooters and similar devices, the use of face coverings to conceal identify during anti-social behaviour, and the possession and use of catapults. The PSPO aimed to enhance public safety, reduce intimidation, and prevent damage to property and cruelty to animals. Following a public consultation with strong support, the intention was for the PSPO to run for an initial three-year period, with regular monitoring and enforcement to ensure compliance. The Committee was asked to adopt the proposed PSPO to provide legal powers for effective management of these issues.

Key points of discussion by members included commendations for the Community Safety team’s efforts in progressing the PSPO proposal, suggestions for effective communication with youths through schools, and the importance of partnership action days and joint patrols with police. Concerns were raised about public arrest powers, how anti-social behaviour on bicycles was determined and the challenges of identifying offenders, particularly youths. The Community Safety Officer noted all points, clarifying that only authorised officers would have the powers to issue a fixed penalty notice or escalate the breach of the PSPO to prosecution. Cooperation with police and the use of CCTV in obtaining evidence would be essential, especially when identifying offenders wearing face coverings. The Community Safety Officer also mentioned that the PSPO would only apply to over 15 year olds, however there were plans for legislation to lower the age limit in the future. As an alternative measure, younger individuals and their parents would be issued community protection warnings.

The Committee resolved to adopt the proposed Anti-Social Behaviour Public Space Protection Order.

To consider approval of the Housing, Homelessness and Rough Sleeping Strategy.

The Committee resolved to approve the Housing, Homelessness and Rough Sleeping Strategy.

The Committee considered a report which sought approval for the new Housing, Homelessness and Rough Sleeping Strategy, which was a statutory requirement to be published every five years. Following extensive public consultation and data analysis, the strategy outlined three key priorities: partnership working to tackle homelessness, identifying opportunities to address housing needs, and proactive homelessness prevention with an effective service response. The strategy was supported by a detailed action plan and had received strong public support. The Committee was asked to approve the strategy to ensure compliance with statutory duties and to address housing challenges effectively. The strategy would go live shortly subject to approval and making further graphic enhancements.

In consideration of upcoming Local Government Reorganisations plans, the Assistant Strategic Housing Lead also updated that any progress or actions associated with the strategy would be transferred to the new unitary body. In the meantime, officers would deliver as many of the strategic priorities as possible. 

The Committee resolved to approve the Housing, Homelessness and Rough Sleeping Strategy.

To move the exclusion of the Press/Public for the following items, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

It was proposed by Councillor Arnold, seconded by Councillor Bateson and resolved to exclude the public and press in view of the likely disclosure of exempt information within the meaning of Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

To receive a verbal update on the Local Authority Housing Fund (LAHF) Round 3 Extension.

The Committee resolved to note the update on the Local Authority Housing Fund (LAHF) Round 3 Extension Update.

The Chair has authorised the addition of this item to the agenda for the following reason:

The Renters Rights Bill will introduce comprehensive changes to the housing legislation and it is anticipated that the bill will be enacted in April 2025.  In view of corporate significance and the expected substantial impact on the Council’s operations, it is important that this Committee is fully sighted on the proposed changes.

The Committee resolved to agree that they had considered the update to the Renters Rights Bill.

The Principal Environmental Health Officer presented to the Committee a verbal update on the Renters Rights Bill which was currently going through the parliamentary process, due to be implemented later this year and was the most significant housing legislation in 40 years, aiming to improve security, standards and enforcement in the private rented sector. Key provisions included ending Section 21 evictions, introducing a Decent Homes Standard for private rentals, and establishing a Private Rented Sector Database and Ombudsman. The Bill also addressed rental discrimination, rent increases, and the practice of rental bidding. Enforcement measures included civil penalties for non-compliance and expanded investigatory powers for local councils. The Bill was expected to be implemented swiftly, with new burdens funding to support Council enforcement duties.

During the discussion, members of the Committee welcomed the bill, highlighting its potential to support renters in Spelthorne, noting the long term benefits in avoiding emergency homelessness situations and improving housing stock. Concerns were however raised about the impact of this bill on the committee’s budget, questioning if there was provision for extra Environmental Health staff and if government funding will be sufficient. The Deputy Chief Executive noted the lack of clarity around funding, with some funding expected in the upcoming financial years. The need to respond quickly to key changes was also emphasised, with a suggestion to draw down reserves to accommodate additional resources if necessary. The Group Head, Place Protection and Prosperity mentioned that tenancy reform and enforcement will be prioritised first. The Committee requested that an additional paper be brought back to a future committee to demonstrate how the bill will work in practice once passed, to which officers agreed they will involve Councillors by sharing relevant updates. The setting up of a project board at a corporate level was also mentioned, which would involve multiple services to assist in the redesigning of processes and procedures.

The Committee resolved to agree that they had considered the update to the Renters Rights Bill.