Agenda and decisions

Corporate Policy and Resources Committee - Monday, 8 July 2024 7.00 pm

Venue: Council Chamber, Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB

Contact: Karen Wyeth  Email: k.wyeth@spelthorne.gov.uk

Link: Members of the public may hear the proceedings by tuning into the Council's YouTube channel

Media

Items
No. Item

1.

Apologies and Substitutes

To receive apologies for absence and notification of substitutions.

2.

Minutes

To confirm the minutes of the meeting held on 03 June 2024 as a correct record of proceedings.

Additional documents:

3.

Disclosures of Interest

To receive any disclosures of interest from councillors in accordance with the Council’s Code of Conduct for members.

4.

Questions from members of the Public

The Chair, or their nominee, to answer any questions raised by members of the public in accordance with Standing Order 40.

 

At the time of publication of this agenda no questions were received.

5.

Minutes of Development Sub-Committee pdf icon PDF 226 KB

To confirm the minutes of the Development Sub-Committee meeting held on 20 May 2024 as a correct record.

Additional documents:

6.

Treasury Management Annual Outturn Report 2023/24 pdf icon PDF 1 MB

Committee is asked to note the Treasury Management outturn position for 2023/24.

Additional documents:

Decision:

The Committee resolved to note the Treasury Management Outturn position for 2023/2024.

7.

Local Plan - Resumption of Examination pdf icon PDF 676 KB

Committee is asked to:

 

1)    Make a recommendation to Council to propose a Main Modification to the Inspector to remove Bridge Street car park/Hanover House/Sea Cadet building (ST4/002) and Riverside surface car park (ST4/010) as site allocations from the Local Plan

2)    Make a recommendation to Council to propose a Main Modification to the Inspector to agree to new policy wording in relation to site allocations at risk from access and egress issues (flooding)

3)    Make a recommendation to Council that the Chair of the Environment & Sustainability Committee write to the Inspector with further proposed Main Modifications (if agreed) in order to progress the Local Plan back to Examination.

Additional documents:

Decision:

The Committee resolved to make the following recommendations to Council:

1.    To propose a Main Modification to the Inspector to remove Bridge Street Car Park/Hanover House/Sea Cadet Building and Riverside Surface Car Park as site allocations from the Local Plan;

2.    To propose a Main Modification to the Inspector to agree to new policy wording in relation to site allocations at risk from access and egress issues and for such wording to be finalised by the Group Head of Place, Protection and Prosperity in consultation with the Chair and Vice-Chair of the Corporate Policy and Resources Committee;

3.    That the Chair of the Environment and Sustainability Committee write to the Inspector with further proposed Main Modifications (if agreed) in order to progress the Local Plan back to examination.

8.

Productivity Plan pdf icon PDF 620 KB

Committee is asked to agree the submission of the Productivity Plan to DLUHC.

Additional documents:

Decision:

The Committee resolved to agree the submission of the Productivity Plan to DLUHC subject to any further amendments being agreed by the Group Head of Commissioning and Transformation in consultation with the Chair and Vice-Chair of Corporate Policy and Resources Committee.

9.

Implementation of Solar Canopies Over the 'Eclipse' Leisure Centre Car Park pdf icon PDF 684 KB

Committee is asked to:

 

1.     Support in principle progressing a solar canopy scheme for the Eclipse Leisure Centre Car Park

2.     If agreed to progress, to confirm whether the preference is for a steel or glulam structure.

 

Appendices A-C of this report are exempt as they contain information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to Information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Additional documents:

Decision:

The Committee resolved to agree to support in principle progressing a solar canopy scheme for the ‘Eclipse Leisure Centre’ car park.

10.

Sunbury Leisure Centre - Swimming Pool Grant pdf icon PDF 443 KB

Committee is asked to:

1)    Agree to directly award a contract to Low Carbon Europe to deliver the Sunbury Leisure Centre decarbonisation project funded by Sport England through the Swimming Pool Support Fund.

2)    Delegate authority to the Group Head of Corproate Governance to enter into any necessary documentation in connection with the project

3)    Recommend to Council approval of the scheme as a supplementary Capital Estimate for a value of £995,000.

Decision:

The Committee resolved to

1.    Agree to directly award a contract to Low Carbon Europe to deliver the Sunbury Leisure Centre decarbonisation project funded by Sport England through the Swimming Pool Support Fund;

2.    Delegate authority to the Group Head of Corporate Governance to enter into any necessary documentation in connection with the project;

3.    Recommend to Council approval of the scheme as a supplementary Capital Estimate for a value of £995,000.

11.

Waterfront Site - WITHDRAWN pdf icon PDF 689 KB

With the approval of the Chair, this item has been withdrawn from the agenda.

Additional documents:

12.

Customer Services - Service Plan pdf icon PDF 336 KB

Committee is asked to note the Customer Services Service Plan for 2024-25.

Additional documents:

13.

Forward Plan pdf icon PDF 53 KB

To consider the Forward Plan for committee business.

14.

Urgent Actions

To note those urgent actions which have been taken by the Chief Executive in consultation with the Leader since the last Corporate Policy and Resources meeting on 03 June 2024.

15.

Exclusion of Public & Press (Exempt Business)

To move the exclusion of the Press/Public for the following items, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

 

16.

New Spelthorne Leisure Centre - Phase 2 Contractor Appointment

To consider the appointment of a contractor to undertake works associated with providing a new and extended car park for the new Spelthorne Leisure Centre.

 

This report contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in any contract or other type of negotiation with the proposed contractor who could then know the position of the Council. 

Decision:

The Committee resolved to

1.    Approve the appointment of the preferred bidder to undertake works associated in providing a new and extended car park for the new Spelthorne Leisure Centre

2.    Delegate authority to the Chief Finance Officer in consultation with the Group Head of Corporate Governance and the Leader to finalise all legal and contractual terms for their appointment.

17.

Annual Commercial Property Report for Financial Year 2023/2024

Committee is asked to approve the Annual Commercial Property Report for the year ending 31 March 2024, and approve publication of the report on the Council’s website.

 

This report contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in any contract or other type of negotiation with the proposed contractor who could then know the position of the Council. 

Decision:

The Committee resolved to approve the Annual Commercial Property Report for the year ending 31 March 2024 subject to the inclusion of comments from the Commercial Assets Sub-Committee, and approved publication on the Council’s website.

17a

Urgent Item - Retrospective Approval to Include Ashford Cemetery Lodge Refurbishment Works in the Capital Programme

To consider an urgent item regarding allocation of funding for refurbishment works at Ashford Cemetery Lodge.

 

The Chair has authorised this for the following reason:

 

This item is urgent as it has been identified that works funded from existing revenue budgets on the asset could be accounted for as capital expenditure and it needs to be added to the Capital Programme. This report could not be delayed until the next meeting as the project would be completed by then.

 

This report contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in any contract or other type of negotiation with the proposed contractor who could then know the position of the Council. 

Decision:

The Committee resolved to recommend that Council approve the reallocation of the refurbishment works at Ashford Cemetery Lodge from a Revenue funded project to a project included within the Capital Programme.

18.

Corporate Policy and Resources Chair's Updates

To receive any updates from the Chair of the Committee.