Agenda

To receive apologies for absence and notification of substitutions.

To confirm the minutes of the meeting held on 03 June 2024 as a correct record of proceedings.

To receive any disclosures of interest from councillors in accordance with the Council’s Code of Conduct for members.

The Chair, or their nominee, to answer any questions raised by members of the public in accordance with Standing Order 40.

At the time of publication of this agenda no questions were received.

To confirm the minutes of the Development Sub-Committee meeting held on 20 May 2024 as a correct record.

Committee is asked to note the Treasury Management outturn position for 2023/24.

Report to follow.

Committee is asked to agree the submission of the Productivity Plan to DLUHC.

Committee is asked to:

1.     Support progressing a solar canopies scheme,

2.     Confirm whether the preference is for a steel or glulam structure,

3.     Authorise proceeding with the procurement of a solar canopy scheme and to authorise the Group Head of Assets to carry out the procurement in accordance with Contract Standing Orders,

4.     Recommend to Council that the expenditure be funded by one of the options and if a capital expenditure option is preferred that a supplementary capital estimate of £1.4m to £1.8m (depending on option) be approved by Council,

5.     Depending on No. 4 (above) to authorise officers to progress application for Community Infrastructure Levy (CIL) funding and explore other potential funding routes, for example Capital borrowing or through a Power Purchase Agreement (PPA) as specified in Section 4 of the report,

6.     Authorise the Group Head of Assets to apply for planning permission in accordance with Regulation 3 of the Town and Country Planning General Regulations 1992; and

7.     Authorise the Group Head of Corporate Governance to enter into any necessary documentation in connection with the project.

Appendices A-C of this report are exempt as they contain information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to Information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Report to follow.

 Committee is asked to recommend to Council:

1.     Approval of the Heads of Terms for the Council to enter into an Agreement for Lease with the proposed tenant for the Waterfront Site, Bridge Street, Staines-upon-Thames to facilitate the delivery of a new hotel led regeneration on this prime riverside site.

2.      Delegate authority to the Chief Finance Officer in consultation with the Leader to agree any minor variations to the Heads of Terms and the final terms of the Agreement for Lease subject to valuation advice received.

3. Delegate authority to the Group Head of Corporate Governance in consultation with the Leader to finalise and enter into the Agreement for Lease and any other documentation in connection with the grant of the Lease to Arora. 

4.     Note the Local Government Act S.123 ‘best value’ valuation undertaken by Cushman & Wakefield in respect of the proposed terms of this transaction. This is included in Part 2 of the report. 

Appendices 1-3 and 6 of this report are exempt as they contain information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to Information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Committee is asked to note the Customer Services Service Plan for 2024-25.

To consider the Forward Plan for committee business.

To note those urgent actions which have been taken by the Chief Executive in consultation with the Leader since the last Corporate Policy and Resources meeting on 03 June 2024.

To move the exclusion of the Press/Public for the following items, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

To consider the appointment of a contractor to undertake works associated with providing a new and extended car park for the new Spelthorne Leisure Centre.

This report contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in any contract or other type of negotiation with the proposed contractor who could then know the position of the Council. 

This report is to be considered at the Commercial Assets Sub-Committee on 01 July 2024. Report is therefore to follow.

To receive any updates from the Chair of the Committee.