Decision Maker: Corporate Policy and Resources Committee
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: Yes
The Committee considered a report from the Facilities Manager that sort approval for the procurement process for the letting of a contract for cleaning services to the Council’s municipal and residential properties.
Concerns were expressed about the continuing use of an outside company for the cleaning contract when some felt it would be better to bring the service back in-house. The Group Head of Assets advised that going out to tender would ensure that the successful bidder would have to maintain an agreed level of service regardless of sickness or annual leave.
The Committee resolved to:
1. Approve the procurement process for the letting of a contract for cleaning services to the Council’s municipal and residential properties,
2. Agree a contract commencement date of 01 April 2024 for an initial term of 3 years, with the option to extend annually for a further 2 12-month periods, at the Council’s sole discretion, taking into account the Contractor’s performance on the contract,
3. Delegate the appointment of the Contractor to the Group Head of Assets in consultation with the Chair and Vice Chair of the Corporate Policy & Resources Committee;
4. Authorise the Group Head of Corporate Governance to enter into a legal documentation necessary to implement the new contract.
Report author: John Hesbrook
Publication date: 28/11/2023
Date of decision: 27/11/2023
Decided at meeting: 27/11/2023 - Corporate Policy and Resources Committee
Effective from: 02/12/2023