Issue - meetings

To consider the establishment of an Asset Portfolio Working Group.

The Committee are asked to:

1.    agree to set up an Assets Portfolio Working Group

2.    agree the proposed Terms of Reference (Appendix 1)

3.    confirm the membership of the group (Appendix 1)

4.    confirm the frequency of the group (Appendix 1)

The Committee were asked to consider the establishment of an Asset Portfolio Working Group.

Before inviting the Property Development Manager to present the report the Chairman drew the Committees attention to the membership of the Working Group as detailed in Appendix 1 at page 3 of the supplementary agenda where the membership was suggested to be as follows:

Five members to include:

·         The Chair of the Development Sub-Committee;

·         The Vice Chair of the Development Sub Committee; and

·         Three other members appointed by the Corporate Policy and Resources Committee, with at least one from the Development Sub Committee and the other two members to be drawn from other committees to ensure there is councillor experience and expertise covering assets, finance, and housing.

The Chairman advised that as the membership of the Development Sub-Committee would not be confirmed by Council until 15 July it would not be possible for the Committee to confirm the names of members of to sit on the task group today however, if the  Committee were in agreement, the Committee could agree to delegate the confirmation of the membership to the Chief Executive in consultation with the Chair and Vice Chair of this Committee.

The Property Development Manager informed the Committee that there had been a weekly rent collection review meeting every Thursday morning since the start of the pandemic and that the meeting had evolved and became a very useful meeting where Councillors and Officers had worked well together and that this report was seeking to continue that liaison.

The Chair advised the Committee that he and the Vice Chair had attended the rent review meetings over the last few weeks and found it extremely helpful.

Members noted that the Working Group would ensure close liaison between Councillors and Officers on all matters within the investment, development and municipal portfolios.

Resolved to;

1.    agree to set up an Assets Portfolio Working Group;

2.    agree the proposed Terms of Reference as detailed in Appendix 1;

3.    confirm the membership of the group as detailed in Appendix 1;

4.    delegate the appointment of members to sit on the Assets Portfolio Working Group to the Chief Executive in consultation with the Chair and Vice Chair of the Corporate Policy and Resources Committee;

5.    confirm the frequency of the group as detailed in Appendix 1.