Issue - meetings

To consider the proposed procurement processes for various contracts, to commence on 1 April 2022.

The appendix to this report is exempt from publication in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended), because it contains:

Information relating to the financial or business affairs of any particular person (including the authority holding that information). The public interest in maintaining the exemption outweighs the public interest in disclosing as it could put the Council at a competitive disadvantage in the procurement of these goods and services.

[Councillor H Harvey joined the meeting.]

The performance monitoring of contractors was discussed.  Contractors’ financial statuses were also evaluated.  It was suggested that specific key performance indicators be written into the contracts, and that there be a rigorous process for monitoring them.  The Committee was reassured about the rationale for bringing some of the services ‘in-house’.

The Committee approved the terms and procurement processes for the following new contracts which were scheduled to commence on 01 April 2022 for an initial contract term to be for a period of three (3) years, with the option to extend annually for a further two (2) 12-month periods, in the Council’s sole discretion, and taking into account the contractor’s performance on the contract.

1.    Mechanical installations maintenance services for Council’s municipal and residential properties 

2.    Electrical installations maintenance services for Council’s municipal and residential properties 

3.    General Building Reactive works for Council’s municipal and residential properties 

The Committee:

      i.        delegated the approval of the appointment of the contractors to the Group Head of Regeneration and Growth in consultation with the Chair and Vice Chair of the Corporate Policy and Resources Committee.

    ii.        authorised the Head of Corporate Governance to enter into any legal documentation necessary to implement the new contracts.