Issue - meetings

To consider delegation of the decision on the outcome of the tendering exercise for Outdoor Gym equipment.

The Group Head of Neighbourhood Services presented a report requesting that the appointment of a contractor to install outdoor gym equipment was delegated to herself in consultation with the Chair and Vice Chair of the Committee.  Tenders received from the procurement exercise were being evaluated, however due to the detail and complexity of the evaluation process it was taking longer than anticipated.  To wait until the next Committee meeting for a decision to be made would result in a delay in ordering and installing equipment and potentially increased costs.

Alternative options considered and rejected:

Do not agree to the delegation and submit a report to the Environment and Sustainability Committee in January 2022 for a final decision.

It was resolved to:

A.           Delegate the appointment of the contractor to the Group Head of Neighbourhood Services in consultation with the Chair and Vice Chair of the Environment and Sustainability Committee.

B.           Authorise the Head of Corporate Governance to complete any legal documentation necessary to implement the new contract.

Reason for decision:

The procurement exercise had been undertaken and the tenders evaluated. Due to the timing of the committee cycles the report would not be available for until January 2022. Delegating the appointment of the contractor will prevent a potential delay to the installation dates.