Issue - meetings

Council are asked to:

1.    Authorise the Group Head of Community Wellbeing and Housing to enter a procurement exercise for a DFG Contractor Framework or dynamic Purchasing System (DPS), and

2.    Authorise the Head of Corporate Governance to execute the required documentation to conclude with a framework agreement or dynamic purchasing system (DPS) with suitable Contractors as appropriate.

Items 16 to 25 were considered at the Carry Over Meeting Held on 02 March 2023

Council considered a report which sought approval of the Disabled Facilities Grant Framework or a Dynamic Purchasing System (DPS)

It was proposed by Councillor A Mitchell and seconded by Councillor N Gething and resolved that:

1.    The Group Head of Community Wellbeing and Housing enter a procurement exercise for a Disabled Facilities Grant Contractor Framework or a Dynamic Purchasing System; and

2.    The  Group Head of Corporate Governance execute the required documentation to conclude with a framework agreement or a dynamic purchasing system with suitable contractors as appropriate.

Committee are ask to consider the report and make a recommendation to Council that they:

1.    Authorise the Group Head of Community Wellbeing & Housing to enter a procurement exercise for a DFG Contractor Framework or Dynamic Purchasing System (DPS), and

2.    Authorise the Head of Corporate Governance to execute the required documentation to conclude either a framework agreement or dynamic purchasing system (DPS) with suitable contractors as appropriate

Council considered a report on the Disabled Facilities Grant (DFG) Contractor Framework Approval to commence procurement of a suitable contractor platform.

The Committee were advised that proposed framework would allow for timely access to pre-approved Contractors who meet the criteria in respect of necessary experience and expertise in adaptations at agreed specifications and price. This will provide a quicker, more efficient service to the Borough’s residents as currently officers have to obtain three quotes for all works to comply with the requirements of the contracts standing orders that is part of the Council’s financial regulations. Key Performance Indicators (KPIs) will be used to monitor the quality and performance of the Contractors on the framework list to ensure that the residents receive the best service possible.

The Committee asked that a report be brought back to them on a periodic basis to monitor how the Contractors are performing against the KPIs.

The Committee resolved to make a recommendation to Council that they:

1.    Authorise the Group Head of Community Wellbeing and Housing to enter a procurement exercise for a Disabled Facilities Grant Contractor Framework or Dynamic Purchasing system (DPS); and

2.    Authorise the Group Head of Corporate Governance to execute the required documentation to conclude either a framework agreement or dynamic purchasing system (DPS) with suitable Contractors as appropriate.