Issue - meetings

Council is asked to:

1.    Approve the proposed amendments to the Financial Regulations (Part 4d of the Constitution) as detailed in Appendix A; and

2.    Adopt the revised Financial Regulations and for the Constitution to be amended accordingly.

Council considered adoption of proposed amendments to the Financial Regulations in the Council’s Constitution.

Council resolved to:

1.    Approve the proposed amendments to the Financial Regulations (Part 4d of the Constitution) as detailed in Appendix A; and

2.    Adopt the revised Financial Regulations and for the Constitution to be amended accordingly.

The Committee is asked to:

1.    Approve the amendments to the Corporate Debt Policy required following the Southern Internal Audit Partnership audit conducted in October 2025;

2.    Approve the proposed amendments to the Financial Regulations as detailed in Appendix A; and

3.    Subject to the comments from the Committee System Working Group to recommend to Council to adopt the revised Financial Regulations and for the Constitution to be amended accordingly.

The Committee resolved to:

1.    Approve the amendments to the Corporate Debt Policy required following the Southern Internal Audit Partnership audit conducted in October 2025.

2.    Approve the proposed amendments to the Financial Regulations (Part 4d of the Constitution) as detailed in Appendix A; and

3.    Subject to the comments from the Committee System Working Group, to recommend to Council to adopt the revised Financial Regulations and for the Constitution to be amended accordingly.

The Committee considered amendments to the Corporate Debt Policy and Financial Regulations following an audit conducted by Southern Internal Audit Partnership. The audit highlighted some limitations within the operational debt processes, and a number of processes-driven updates were required. These reflected practical adjustments designed to strengthen financial controls, promote consistency across services, and further reduce risks associated with income recovery.

The Committee noted the issues raised through the internal audit, and were assured that processes and recovery were continuing to improve as there was more coordination across services in responding to debt. The Committee noted that there were legal time limits and processes regarding recovery that the Council was obligated to address.

The Committee resolved to:

1.     Approve the amendments to the Corporate Debt Policy required following the Southern Internal Audit Partnership audit conducted in October 2025.

2.     Approve the proposed amendments to the Financial Regulations (Part 4d of the Constitution) as detailed in Appendix A; and

3.     Subject to the comments from the Committee System Working Group, to recommend to Council to adopt the revised Financial Regulations and for the Constitution to be amended accordingly.