Issue - meetings

Committee is asked to authorise the Group Head of Neighbourhood Services to:

1.     Commence a procurement exercise via an appropriate public sector framework for the provision of fuel supply;

2.     Approve a maximum contract value as detailed within the report;

3.     Authorise the Group Head Corporate Governance to enter contracts and all ancillary documentation with the selected supplier.

Appendix A contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to Information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in any lease, contract or other type of negotiation

Council resolved to authorise the Group Head of Neighbourhood Services to:

1.    Commence a procurement exercise via an appropriate public sector framework for the provision of fuel supply, for an initial period of two years with an option to extend for a further one year, where permitted by the framework agreement,

2.    Approve a maximum contract value as detailed within 6.9 of this report, in accordance with the appropriate level of delegation as set out in the Spelthorne Borough Council Constitution; and

3.    Authorise the Group Head Corporate Governance to enter contracts and all ancillary documentation with the selected supplier.

The Committee considered a report that sought approval for the commencement of a procurement exercise via an appropriate public sector framework for the provision of a fuel supply for the Council’s operational fleet.

The Group Head of Neighbourhood Services advised the Committee that the Council currently did not have a framework agreement and were not compliant with the Council’s Contract Standing Orders. There was a need to have a framework in place before going into the West Surrey Unitary Authority  to ensure there would be continuity of supply that would ensure both the current operations continued and that the future transition under the Local Government Restructure would allow West Surrey the flexibility to look at achieving greater economies of scale across all of West Surrey.  

Council resolved to authorise the Group Head of Neighbourhood Services to:

1.    Commence a procurement exercise via an appropriate public sector framework for the provision of fuel supply, for an initial period of two years with an option to extend for a further one year, where permitted by the framework agreement,

2.    Approve a maximum contract value as detailed within 6.9 of this report, in accordance with the appropriate level of delegation as set out in the Spelthorne Borough Council Constitution; and

3.    Authorise the Group Head Corporate Governance to enter contracts and all ancillary documentation with the selected supplier.