Issue - meetings

The Committee is asked to:

1.    Authorise the Group Head Neighbourhood Services to commence a joint open tender procurement exercise with Runnymede Borough Council and Surrey Heath Borough Council for the provision of tree maintenance services for a period of two (2) years, with an option to extend for a further one (1) year,

2.    Approve a maximum contract value that does not exceed a total annual budget of £65,000 and in accordance with the appropriate level of delegation as set out in the Spelthorne Borough Council Constitution; and

3.    Authorise the Group Head Corporate Governance to enter contracts and all ancillary documentation with the successful tenderer.

The Committee resolved to:

1.     Authorise the Group Head Neighbourhood Services to commence a joint open tender procurement exercise with Runnymede Borough Council and Surrey Heath Borough Council for the provision of tree maintenance services for a period two (2) years, with an option to extend for a further one (1) year.

2.     Approve a maximum contract value that does not exceed a total annual budget of £65,000, and in accordance with the appropriate level of delegation as set out in the Spelthorne Borough Council Constitution.

3.     Authorise the Group Head Corporate Governance to enter contracts and all ancillary documentation with the successful tenderer.

The Committee considered a request to commence a joint procurement exercise with Runnymede Borough Council and Surrey Heath Borough Council. A joint procurement would assist in achieving economies of scale, improve value for money and ensure consistent standards of tree maintenance across the participating councils. The approach would also support efficient service delivery during the transition to Local Government Reorganisation.

The Group Head Neighbourhood Services advised work would be undertaken by the in-house parks team where possible as a first step. The contract would include key performance indicators that would set out timescales for work to be completed. 

The Committee resolved to:

1.    Authorise the Group Head Neighbourhood Services to commence a joint open tender procurement exercise with Runnymede Borough Council and Surrey Heath Borough Council for the provision of tree maintenance services for a period two (2) years, with an option to extend for a further one (1) year.

2.    Approve a maximum contract value that does not exceed a total annual budget of £65,000, and in accordance with the appropriate level of delegation as set out in the Spelthorne Borough Council Constitution.

3.    Authorise the Group Head Corporate Governance to enter contracts and all ancillary documentation with the successful tenderer.