Issue - meetings

The Council considered the Cabinet recommendation from its meeting held on the 21 June 2017 on a request for a supplementary capital estimate.

Resolved that Council agrees a supplementary capital estimate of £500k for the purchase of machinery, plant and vehicles to be used for maintenance and servicing of parks and open spaces.

Councillor Gething

To consider a request for a supplementary capital estimate to purchase grounds maintenance equipment.

This report contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because (a) the report contains details of a proposed procurement, and to publish details of the Council’s intentions in advance would prejudice a best value deal for the Council and (b) the report contains confidential details of a negotiated settlement with our supplier and publication of the details of this settlement would prejudice the ability of the Council to conclude this negotiation on the best terms possible.

Cabinet considered an exempt report that requested grounds maintenance be brought back in-house and sought approval of a supplementary capital estimate for the purchase of machinery.

Alternative options considered and rejected by the Cabinet:

·         Hire or lease the equipment;

·         Do nothing.

Resolved to:

1.    Agree that following the mutual termination of the grounds maintenance contract that the service be brought in-house as the most efficient, effective and economic way of providing a service to the Borough’s residents;

2.    Recommend to Council a supplementary capital estimate of £500k for the purchase of machinery, plant & vehicles to be used for maintenance and servicing of parks and open spaces.

Reason for decision

Capital purchase is the financially sustainable option for acquisition of vehicles and machinery. Purchasing through a framework will ensure that the correct procurement process is followed and delivery timescales are met.