Agenda and draft minutes

To receive any apologies for absence and notification of substitutions.

Apologies were received from Councillor Chandler and Sati Seehra.

To confirm the minutes of the meeting held on 22 January 2026.

The minutes of the meeting held on 22 January 2026 were approved as a correct record.

To receive any disclosures of interest from Councillors in accordance with the Council’s Code of Conduct for members.

Councillor Nichols declared he was a board member of Knowle Green Estates. Councillor Woodward declared he was a board member of Spelthorne Direct Services.

Committee is asked to consider the Audit progress report and sector updates from Grant Thornton, the Council’s external auditor.

The Committee received the Audit Progress Report and Sector Updates from the Council’s external auditors, Grant Thornton. The Chair welcomed Joanne Brown from Grant Thornton, attending remotely, to present the item.

Grant Thornton informed the Committee that the report provided an update on the conclusion of the 2024/25 external audit, noting that the Audit Findings Report and Value for Money (VfM) work had previously been shared with the Committee. The finance team had made the required amendments to the final financial statements, which were on the agenda for approval. Subject to the Committee’s consideration, Grant Thornton expected to sign the audit opinion before the statutory backstop date at the end of the week.

Grant Thornton also outlined the planning work underway for the 2025/26 audit, including early substantive testing focused on operating expenditure, fees and charges, investment income, payroll, and property, plant and equipment. Early testing would support a more efficient year?end process, with the aim of completing the audit by November 2026. It was confirmed that members of the finance team had attended Grant Thornton’s annual Local Government Accounts webinar.

Grant Thorton highlighted that the remainder of the report provided broader updates on sector developments.

Philip Briggs queried the disclaimer of opinion referenced in the audit report, particularly concerning uncertainty over closing balances for property, plant and equipment and investment property. He asked whether, as at 31 March 2025, there were any material asset or liability balances over which the auditors had continuing concerns. Grant Thornton referred to the RAG-status appendix within the Audit Findings Report, which summarised where assurance could and could not be obtained. She explained that the absence of cumulative opening balance assurance continued to present challenges, particularly for PPE valuations. She undertook to reconfirm the position after the meeting.

Philip Briggs also asked about the reference to internal audit programme deficiencies within the VfM commentary. Grant Thorton explained that this reflected the position reported in their Annual Auditor’s Report presented to the Committee in November, where several recommendations had been agreed. The audit opinion cross?referenced the same points for completeness.

Councillor Nichols asked what actions the Committee should take between now and the next external audit deliverables in November. Grant Thornton advised that they had been working with the finance team on lessons learned and on improving the quality and timeliness of audit evidence. Early testing was intended to relieve pressure during the main audit period. It was also noted that progress against the Council’s improvement plan including areas relevant to Value For Money would continue to be reviewed.

Councillor Nichols further asked how the Committee would have visibility of progress. Grant Thornton confirmed that the Audit Plan scheduled for the July meeting would provide an update on early testing, planning progress, and the status of recommendations.

RESOLVED that the Committee noted the Audit Progress Report and sector updates from Grant Thornton.

Report to follow.

The Committee received the final Statement of Accounts and Audit Report for 2024-25. The Chair noted that late amendments had been issued earlier in the day but emphasised that the changes did not affect the overall financial position. The Interim Deputy Chief Finance Officer, Altin Bozhani, highlighted the key elements of the accounts, including:

• That External auditors had issued a disclaimed opinion due to limitations in verifying opening balances following several years without audit;
• A net revenue underspend of £455k was transferred to the General Fund;
• There had been strong collection rates for Council Tax at 97.4% and Business Rates at 97.9%;
• Commercial income had made a contribution of £9.1m, with occupancy levels at approximately 91%;
• Capital programme expenditure was £33.1m, including completion of the Eclipse leisure centre;
• There had been movements in the balance sheet, including an increase in net liabilities and reductions in reserves due to the £50m regeneration scheme write?off.

The Interim Chief Executive and S151 Officer, Terry Collier, provided further clarification on the accounts. He noted that the 2024/25 Statement of Accounts had been prepared under the previous Minimum Revenue Provision (MRP) policy, and reminded the Committee that a new MRP policy was approved in November 2025. He highlighted that this change would represent a significant shift in accounting treatment and would impact the preparation of the 2025/26 accounts, discussions on which were already underway with Grant Thornton and other stakeholders. He welcomed the work planned ahead of the new financial year to support a timely and well?managed accounts closure process, noting that the timetable would be challenging for both the external auditors and the finance team. He added that the Committee had previously considered and approved the Audit Findings Report, the Value for Money Report and the Annual Governance Statement. The Annual Governance Statement included in the Statement of Accounts which had been signed by the Leader and the Interim Chief Executive in line with requirements. The remaining document requiring signature was the Letter of Representation, which the Chair and Interim Chief Executive would sign as part of the meeting’s decisions.

Members of the Committee raised serious concerns regarding the late publication of papers, which some felt significantly limited their ability to scrutinise the accounts effectively. They were also unhappy that amendments issued on the day of the meeting were shared without a clear summary of changes.

Councillor Howkins asked for it to be noted in the minutes that she would not be voting to approve the accounts due to the late circulation of the papers, late amendments and requested a recorded vote.

The Committee’s concerns regarding the late circulation of papers were noted. Members also recognised the substantial effort by the finance team and auditors in finalising the accounts. Officers advised that a written summary of the amendments made would be provided to members after the meeting.

Committee members also sought clarification on the size of certain audit adjustments and queried inconsistencies previously identified in the reserves figures. Officers advised that the  ...  view the full minutes text for item 12/26

Committee is asked to consider:

1.    Whether the arrangements for the governance of the Improvement and Recovery Plan, including the role of the Audit Committee are sufficient;

2.    Progress made-to-date on Improvement and Recovery Plan actions and to note, subject to Corporate Policy and Resources Committee approval, the shift to tracking outcomes;

3.    The Recommendation for Improvement and Recovery Plan information coming to Audit Committee and suggest any changes or amendments to topics or frequency of meeting attendance.

The Committee received an update from Ruth Adams, Interim Programme Director, on the assurance work associated with the Improvement and Recovery Plan (IRP) following the Secretary of State’s Directions. She noted that the original IRP had been approved by Council in October?2025. Amendments subsequently agreed by the Corporate Policy and Resources Committee (CPRC), along with feedback from both the Audit Committee Chair and CPRC, had been incorporated as work progressed towards shaping the 2026/27 audit planning.

The Interim Programme Director confirmed that the activities referenced in sections?2.8–2.12 had now been completed. She advised, however, that the Local Government Reorganisation (LGR) workstream had taken longer than expected, as the Council continued to receive updates on the development of the Future Surrey arrangements.

Internal Audit were reviewing the governance arrangements for the IRP, with fieldwork completed and findings due to be reported to the Committee through the standard audit process.

The Interim Programme Director outlined that the improvement and recovery process was structured around four phases: diagnose, recover, improve, and embed. The first plan focused on the diagnostic and recovery phases. CPRC had now directed a shift towards the “improve” and “embed” stages, requiring refreshed narrative, strengthened content, and a more detailed implementation plan incorporating SMART objectives and KPIs. Work was underway to baseline data and develop those KPIs. A communications strategy was also being prepared in response to feedback from officers and Members seeking greater consistency. A RACI framework would support clearer role and responsibility definitions.

The Committee were invited to comment on what further assurance they wished to receive to help shape the forward plan of assurance reporting.

Councillor Woodward expressed concern that a single Project Manager supporting all five workstreams represented a resource risk. The Interim Programme Director clarified that a core team was in place undertaking the detailed work, ensuring sufficient capacity and avoiding any single point of failure. The Interim Chief Executive added that discussions with Commissioners regarding additional resource for the LGR programme were ongoing.

In response to a question on the use of the term “scrutiny”, the Deputy Chief Executive confirmed that the Audit Committee’s role was to obtain assurance on the governance supporting delivery, while operational scrutiny rested with service committees which for the IRP was CPRC. Rob Winter reiterated that the Committee’s focus should remain on governance assurance rather than operational detail.

Councillor Neall queried the specific reference to strengthening Finance capacity, observing that other areas of the Council were also under pressure. The Interim Programme Director explained that financial capability had been identified as a key strand within the Directions and therefore featured prominently, alongside strengthening commercial functions.

The Interim Chief Executive advised that work continued with external auditors to build the required evidence base and improve assurance. The recent revision to the Minimum Revenue Provision (MRP) policy was expected to support improvements for the 2025/26 accounts.

Philip Briggs noted that under the new framework, risk owners would attend future meetings to provide assurance on their respective areas. He sought  ...  view the full minutes text for item 13/26

Committee is asked to:

1.    Acknowledge the annual review of the Council’s Counter Fraud, Bribery and Corruption Strategy;

2.    Approve the proposed amendments to the Council’s Counter Fraud, Bribery, and Corruption Strategy; and

3.    Recommend to the Council that the Constitution be updated with the revised Counter Fraud, Bribery and Corruption Strategy.

The Committee received a report on the Council’s Counter Fraud, Bribery and Corruption Strategy from the Group Head of Corporate Governance, Linda Heron, who advised that this was a routine annual review to ensure the document remained up to date and aligned with good practice. It was not considered necessary to undertake a full rewrite of the Strategy due to the Local Government Reorganisation, and therefore only minor amendments had been proposed to reflect contextual changes; these were shown using tracked changes.

The Group Head of Corporate Governance clarified that the deleted narrative in sections 3.4 and 3.5 no longer reflected current operational arrangements. She also explained that the issue with the embedded link to other policies was due to the format of the agenda and would be resolved on publication.

Councillor Woodward provided positive feedback, noting that the presentation of tracked changes made it much easier to understand the proposed alterations.

The Committee resolved to:

1. acknowledge the annual review of the Council’s Counter Fraud, Bribery and Corruption Strategy;
2. approve the proposed amendments to the Council’s Counter Fraud, Bribery and Corruption Strategy; and
3. Recommend to Council that the Constitution be updated with the revised Council’s Counter Fraud, Bribery and Corruption Strategy.

Committee will receive an update on Governance Assurance and Risk Management from the Deputy Chief Executive.

The Committee received an update on progress with implementing the Council’s new governance assurance approach to risk management. It was noted that, following approval of the Governance Assurance Policy and Framework by the Corporate Policy and Resources Committee (CPRC) on 19 January, work to embed the new arrangements was now underway.

Lee O’Neil, Deputy Chief Executive and Rob Winter, External Adviser attended to present the update. They confirmed that the transition of the former Corporate Risk Register into the new format was in progress, with all risks now reconciled to the 12 assurance areas set out in the briefing. Risk Governors had been identified for each area. It was intended that the new register would be implemented in April 2026, with a view to presenting it to Committee by the start of the new financial year.

Training sessions for Members and Officers were scheduled for 9–11 March to support wider understanding of the governance assurance model. Representatives from SIAP and Grant Thornton had also been invited to attend. Positive engagement had been received from officers, with ICT producing PowerBI activity to support implementation.

During the discussion, Councillor Howkins raised concerns regarding the housing demand figures reported to CPRC, noting that earlier information had proved inaccurate. She queried how Members could have confidence in the data provided.

The Deputy Chief Executive acknowledged the concerns raised and explained that the new framework was designed to provide clearer accountability and enable Members to more effectively challenge officers where required. He confirmed that if a service committee required specific information, such as detailed housing need figures, this could be raised with the relevant officers.

The Interim Chief Executive highlighted that the Community Wellbeing and Housing Committee was the appropriate forum for scrutiny of housing matters, including the homelessness strategy. He reported that recent independent assurance work by MHCLG on temporary accommodation included extensive metrics, which would be reported to that Committee. The refreshed governance assurance model would support service committees in fulfilling their roles more effectively.

Rob Winter emphasised that the new arrangements distinguished more clearly between governance assurance (for the Audit Committee) and operational performance (service committees). Service committees would receive performance reports to assess delivery against outcomes, while the Audit Committee would focus on the assurance underpinning those arrangements. He noted that data quality was a common theme in assurance reviews and would form part of the Committee’s focus.

He added that where service reviews identified improvements in governance arrangements, these would be reported to the Audit Committee, while implementation of recommendations and operational performance would be monitored through the relevant service committee.

The Chair encouraged Members to confirm their attendance at the upcoming training sessions, and it was confirmed that the invitation would be followed up and extended to the Committee’s independent members.

The Committee resolved to note the update.

To consider and approve the work programme for the municipal year

The Committee considered its Work Programme for the remainder of the 2025/26 Municipal year.

It was raised that changes were required to reflect the conversations relating to assurance for the IRP, with the roles and responsibilities being the priority item to be considered first. Further clarification would be sought from Grant Thornton regarding the timing of the Audit Plan, as it had been indicated this would be considered in July, whereas the plan currently scheduled this for March. The Committee were keen for this to be discussed as soon as possible in light of that evening’s discussions, even if the initial item was only an update on progress.

The Interim Chief Executive advised that the minutes of the meeting would be shared with both Grant Thornton and SIAP to ensure they were briefed on the Committee’s concerns, and confirmed that it would be highlighted to SIAP that the Committee wished to be informed of the outcome of the IRP audit.

Resolved that, subject to the amendments above, the Committee Work Programme for the remainder of the 2025/26 Municipal year, be approved.