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  • Agenda

    Council
    Thursday, 24 October 2019 7.30 pm

    Venue: Council Chamber. Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB

    Contact: Gill Scott  Email: g.scott@spelthorne.gov.uk

    Items
    No. Item

    1.

    Apologies for absence

    To receive any apologies for non-attendance.

    2.

    Minutes pdf icon PDF 146 KB

    To confirm as a correct record the minutes of the Council meeting held on 18 July 2019.

     

    3.

    Disclosures of Interest

    To receive any disclosures of interest from Councillors in accordance with the Council’s Code of Conduct for Members.

    4.

    Announcements from the Mayor

    To receive any announcements from the Mayor.

    5.

    Announcements from the Leader

    To receive any announcements from the Leader.

    6.

    Announcements from the Chief Executive

    To receive any announcements from the Chief Executive.

    7.

    Questions from members of the public pdf icon PDF 47 KB

    The Leader, or his nominee, to answer any questions raised by members of the public in accordance with Standing Order 14.

     

    Note: the deadline for questions to be considered at this meeting is 12 noon on Thursday 17 October 2019.

     

    8.

    Petitions

    To receive any petitions from members of the public.

    9.

    Recommendations of the Cabinet pdf icon PDF 66 KB

    To consider the recommendations of the Cabinet from its meeting held on 25 September 2019 relating to:

     

    Additional documents:

    9a

    Proposed new extension to Fordbridge Day Centre

    9b

    Appointment of Independent Remuneration Panel member

    9c

    Investment Acquisition 'X'

    10.

    Report from the Leader of the Council pdf icon PDF 77 KB

    To receive the report from the Leader of the Council on the work of the Cabinet at its meetings on 11 and 25 September 2019.

     

    11.

    Report from the Chairman of the Audit Committee pdf icon PDF 70 KB

    To receive the report from the Chairman of the Audit Committee on the work of her Committee.

    12.

    Report from the Chairman of the Licensing Committee pdf icon PDF 57 KB

    To receive the report from the Chairman of the Licensing Committee on the work of his Committee.

    13.

    Report from the Chairman of the Members' Code of Conduct Committee pdf icon PDF 59 KB

    To receive the report from the Chairman of the Members' Code of Conduct Committee on the work of his Committee.

    14.

    Report from the Chairman of the Overview and Scrutiny Committee pdf icon PDF 75 KB

    To receive the report from the Chairman of the Overview and Scrutiny Committee on the work of her Committee.

    15.

    Report from the Chairman of the Planning Committee pdf icon PDF 63 KB

    To receive the reports from the Chairman of the Planning Committee on the work of his Committee at its meetings between July and September 2019 (copy attached) and 16 October (to follow).

    Additional documents:

    16.

    Motions

    To receive any motions from Councillors in accordance with Standing Order 19.  The following 5 motions were received by the deadline of Monday, 14 October 2019.

     

    1.    “This council supports the International Holocaust Remembrance Alliance definition of Anti-Semitism (decided on 26 May 2016 at Bucharest) and henceforward adopts this definition and the illustrative examples for all relevant aspects of Council policy particularly in the field of anti-discrimination and the promotion of human rights.”

     

    Proposed by Councillor I.T.E. Harvey

    Seconded by Councillor R.W. Sider BEM

     

    2.    “The Council is currently working on the development of its new Corporate Plan to cover the next three years of this administration.  In doing so it will be reaffirming its four Corporate Priorities of:

    1.    Housing

    2.    Economic Development

    3.    Clean and Safe Environment

    4.    Financial Sustainability

     

    This Council notes that many other Councils have recently declared a “climate emergency”. We understand that there is rightly much concern about climate change and that urgent action is needed.  This Council is committed to its priorities including a clean and safe environment.  It is the right thing to do to tackle climate change for future generations and to further community wellbeing.  

     

    Therefore, this Council commits to establishing a Leader’s task group to work towards delivering a strategy in 2020 that clearly outlines how we plan to deliver the target of net zero carbon emissions by 2050. We are also committed to delivering to our residents safe and secure homes, and secure employment, as sustainably as possible.”  

     

    Proposed by Councillor I.T.E. Harvey

    Seconded by Councillor A.C. Harman

     

    3.    “This Council caveats its support for a third runway and appropriate and proportionate expansion, subject to Heathrow meeting:

    a)   the 16 requirements as recommended by the Overview and Scrutiny Committee at its extraordinary meeting on 3 September 2019; and

    b)   our demands that our impacted communities be properly compensated via the Wider Property Offer Zone scheme.”

     

    Proposed by Councillor I.T.E. Harvey

    Seconded by Councillor J.R. Boughtflower

     

    4.    “Following the Prime Minister’s announcement that the UK will eradicate its net contribution to climate change by 2050:

    This Council resolves to:

    1.    Commit to working closely with the Government, the Environment Agency, our County colleagues, local businesses, our residents and other partners in meeting this target;

    2.   Deliver a strategy in 2019/20 that clearly outlines how we plan to deliver the target; and

    3.   Write to the government asking them to confirm what support will be made available to local authorities to help achieve this goal.”

     

    Proposed by Councillor R.A. Smith-Ainsley

    Seconded by Councillor J.R. Boughtflower

     

    5.    “The Council notes the position of Spelthorne at the bottom of the Friends of the Earth table of the most climate-friendly areas in England and Wales. It is resolved that Spelthorne Borough Council will take steps to become a national leader in addressing carbon emissions and climate change. To achieve this aim, it is recognised that it is essential that there is genuine engagement across all segments of society.

    In order to become a leading  ...  view the full agenda text for item 16.

    17.

    Questions on Ward Issues

    The Leader, or his nominee, to answer questions from Councillors on issues in their Wards, in accordance with Standing Order 15.

     

    Note: the deadline for questions to be considered at this meeting is 12 noon on Thursday 17 October 2019.

     

    18.

    General questions pdf icon PDF 43 KB

    The Leader, or his nominee, to answer questions from Councillors on matters affecting the Borough, in accordance with Standing Order 15.

     

    Note: the deadline for questions to be considered at this meeting is 12 noon on Thursday 17 October 2019.

     

    The following questions were received by 16 October 2019.

     

    Question 1 from Councillor R.W. Sider, BEM:

     

    Will the Leader and Members of this Council join me in congratulating the Group Head for Neighbourhood Services and her staff in achieving what can only be described as phenomenal and outstanding awards in the South and South East in Bloom awards of 2019, these being Sunbury Cemetery declared as the overall winner of Cemetery of the Year, Ashford and Staines Cemeteries receiving Gold awards, and Sunbury Walled Garden yet another Gold in the small park category.”

     

    Question 2 from Councillor R.W. Sider, BEM

     

    “At the meeting of the Full Council on July the 18th 2019 I placed a motion before the Council which read ‘ That officers investigate whether it is feasible to enter into a reciprocal agreement with Surrey County Council for Spelthorne Borough Council to act on their behalf to remove Traveller encampments when on the highway, and append such charges involved to Surrey’. In view of the fact that since the 18th of July there has been a further encampment by Travellers on the highway in Old Charlton Road Shepperton in September, can the Leader inform me of the progress that officers have made in their investigations with Surrey County Council with regard to the statement in my motion of the 18th July 2019.”

     

    Question 3 from Councillor L.E. Nichols

     

    The Redmond review is an “independent review into the arrangements in place to support the transparency and quality of local authority financial reporting and external audit in England”.  Will the Council be making a formal submission in response to the Call for Views which closes on 22nd November 2019?”

     

    Question 4 from Councillor C.L. Bateson

     

    “Given the Council’s decision to abandon building a new Leisure Centre on Staines Park, can we be updated as to the Council’s proposals for an alternative site, timescale for announcement and proposed means of consultation with Local Residents. Do these include rebuilding on the existing site or refurbishing the current Leisure Centre?”

    19.

    Appointment of representative Trustees

    Staines Parochial Charity

    To consider the appointment of Jean Pinkerton as a trustee of Staines Parochial Charity for a four year term expiring 31 October 2023.

     

    Laleham Parish Lands Trust

    To consider the appointment of Dominic O’Malley as a trustee of Laleham Charities – Village Hall and Recreation Grounds for a four year term expiring 31 October 2023.

    20.

    Exempt Business

    To move the exclusion of the Press/Public for the following item, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

     

    21.

    Exempt report - Supplementary Capital estimate for property acquisition V

    To consider an exempt report requesting a supplementary capital estimate in relation to property acquisition V.

     

    This report contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because (a) the report contains details of a proposed procurement, and to publish details of the Council’s intentions in advance would prejudice a best value deal for the Council and (b) the report contains confidential details of a proposed acquisition and publication of the details of this would prejudice the ability of the Council to conclude this negotiation on the best terms possible.