To receive any disclosures of interest from Councillors in accordance with the Council’s Code of Conduct for Members.

There were no disclosures of interest.

As the motions are relevant to consideration of the specific issue for which the Extraordinary Council meeting was called the Mayor’s interpretation of Standing Order 7.3 to allow the motions to be heard at this meeting, is consistent with the purposes of the Constitution as detailed in Article 1.

There were two motions received.

Motion 1

A motion is proposed to amend Council Standing Orders to be as follows:

8.3

e)    Appoint the Leader and Deputy Leader to be the Chair and Vice-Chair respectively of the Policy and Resources Committee who shall not at the same time hold a position on the Cabinet of or be a Chair or Vice Chair of any Committee of Surrey County Council

f)     Appoint the Chairs and Vice-Chairs of the other committees on a politically proportionate basis; and where feasible the Chair and Vice Chair positions on any one Committee being filled by members from different political groups. No Chair or Vice Chair shall hold a position on the Cabinet of or be a Chair or Vice Chair of any Committee of Surrey County Council

g)    Receive nominations of Councillors to serve on each committee and those councillors to stand as substitute members on each Committee and no Councillor serving on Corporate Policy and Resources shall at the same time hold a position on the Cabinet of or be a Chair or Vice Chair of any Committee of Surrey County Council

Proposer: Councillor O. Rybinski

Seconder: Councillor A. Brar

Motion 2

This Council resolves to make necessary modifications to the Constitution to clarify that positions of Leader, Deputy Leader, Chairs, Deputy Chairs, Mayor and deputy Mayor elected at the Annual Council Meeting are for one year duration (until the next ACM) and cannot be changed in the interim unless as a result of the following extenuating circumstances: resignation, death in service, debarment.

Proposer: Councillor O. Rybinski

Seconder: Councillor A. Brar

The two motions that had been published with the agenda were withdrawn by the proposer.

In accordance with Articles 6 and 9 of the Council’s Constitution and pursuant to Part 4a – Standing Order 8.3 Council resolved to agree the Establishment of Committees and Sub-Committees (below) at its Annual Meeting on 27 May 2021.

Group Leaders were unable to agree the following subsequent items:

Allocation of seats on Committees and Sub-Committees

Appointment of members to Committees and Sub Committees

Appointment of Chairs and Vice-Chairs to Committees and Sub-Committees 

Appointment of Substitutes to Committees

These items will be dealt with individually in sections 4 a)-d).

The Committees established at the Annual Council meeting on 27 May 2021 were noted.

Pursuant to Section 15 of the Local Government and Housing Act 1989, to agree the representation of the different political groups on Committees.

(Appendix A will be circulated in advance of the Extraordinary Council meeting)

Councillor Saliagopoulos sought clarification on the voting procedure for items 4A-C and asked it the Chairs and Vice Chairs (item 4C) could be voted on individually.

The Monitoring Officer advised that the Council had a statutory duty under section 15 of the Local Government and Housing Act 1989 to allocate seats to Committees on a politically proportionate basis therefore item 4A had to be voted on block.

She further advised that item 4B, the allocation of members to seats, was governed by section 16 of the Local Government and Housing Act 1989 and it was the duty of Council to put into effect the wishes of the political groups and it was the Councils duty to effect those wishes which had been put forward.

Lastly she confirmed that it was usual practice for the Group Leaders to agree the allocation of members to Chair and Vice Chair positions and for the nominations to be presented to the Council for adoption. 

The Mayor requested that the Council indicate by show of hands if they were in favour of voting on items 4A-C on block.

In accordance with the Council’s Constitution, to appoint the members to serve on the above-mentioned Committees, and Sub-Committee, including Mr. Ian Winter as the non-elected Chairman of the Standards Committee and Mr. Dylan Price as the non-elected Vice-Chairman of the Standards Committee.

(Appendix B, the nominations to Committees, will be circulated in advance of the meeting).

Councillor Saliagopoulos requested that her name be removed from the Community Wellbeing and Housing Committee as she had not agreed to take up that allocation.

Councillor Saliagopoulos left the meeting at 6.20pm.

It was moved by Councillor L. Nichols and seconded by Councillor J. Sexton and

Resolved to appoint the members to serve on the Committees as shown in Appendix B including Mr. Ian Winter as the non-elected Chairman of the Standards Committee and Mr. Dylan Price as the non-elected Vice-Chairman of the Standards Committee and excluding Councillor Saliagopoulos from the Community Wellbeing and Housing Committee.

In accordance with the Council’s Constitution, to appoint the Chairs and Vice Chairs to serve on the above-mentioned Committees and Sub-Committees.

(Appendix C will be circulated in advance of the Council meeting)

It was moved by Councillor L. Nichols and seconded by Councillor J. Sexton and

Resolved to appoint the Chairs and Vice-Chairs to Committees and Sub-Committees as set out in Appendix C.

In accordance with the Council’s Constitution, to appoint the Substitute members to serve on the above-mentioned Committees.

(Appendix D will be circulated in advance of the Council meeting)

The Mayor explained that it had not been possible for the Group Leaders to agree the appointment of Substitutes to Committees.

It was moved by Councillor L. Nichols and seconded by Councillor J. Sexton and

Resolved to defer this item until the next ordinary Council meeting scheduled for 15 July 2021.

Council is asked to consider the recommendations of the Independent Remuneration Panel on the Members’ Allowances Scheme for 2021-22, as set out in full in the Panel’s report.

Council considered the updated report of the Independent Remuneration Panel on the Members’ Allowance Scheme for 2021-22 which included travel allowances for electric vehicles.

It was proposed by Councillor Siva and seconded by Councillor Vinson that the Vice Chair of the Administrative Committee receive a special responsibility allowance of 10% of the Leaders allowance, which equated to £1,100 per annum.  

The amendment was voted upon and carried. The substantive motion was put to the vote.

Resolved to adopt the Members’ Allowances Scheme for 2021-22, as set out in full in the report and with the inclusion of a special responsibility allowance of 10% of the Leaders allowance for the Vice Chair of the Administrative Committee which equated to £1,100 per annum.