Agenda and minutes

To confirm the minutes of the meetings held on 20 and 27 August and 17 September as a correct record.

The minutes of the meetings held on 20 and 27 August and 17 September were approved as a correct record.

To receive any disclosures of interest from councillors under the Members’ Code of Conduct.

a) Disclosures of interest under the Members’ Code of Conduct

Councillor Mooney advised that she was also a Surrey County Councillor.

To receive any declarations of interest from councillors under the Planning Code including contact with applicants/objectors.

Councillors Bateson, Beecher, Burrell, Chandler, Lee declared that they had received emails in respect of all the applications to be considered at this meeting and that if they had sent a reply, it was only an acknowledgement.

Councillors Mooney declared that she had received emails in respect of Planning Applications 25/00293/FUL and 25/00291/FUL and had not responded.

Councillors Beatty, Nichols, Rutherford and Gibson declared that they had received emails in respect of Planning Application 25/00866/FUL and had not responded.

Ward

Shepperton Town

Proposal

Two-storey side extension to the commercial building

Recommendation

Approve the application subject to conditions as set out in the Recommendation Section (paragraphs 8.1, 8.2 and 8.3)

Description:

Two-storey side extension to the commercial building.

Additional Information:

Before the conditions were read out to the Committee they were advised that one letter of representation had been received raising concerns regarding Parking.

The following conditions are recommended:

10. No development shall take place until:-

(i)            A comprehensive desk-top study, carried out to identify and evaluate all potential sources and impacts of land and/or groundwater contamination relevant to the site, has been submitted to and approved in writing by the Local Planning Authority.

(ii)          Where any such potential sources and impacts have been identified, a site investigation has been carried out to fully characterise the nature and extent of any land and/or groundwater contamination and its implications. The site investigation shall not be commenced until the extent and methodology of the site investigation have been agreed in writing with the Local Planning Authority.

(iii)         A written method statement for the remediation of land and/or groundwater contamination affecting the site shall be agreed in writing with the Local Planning Authority prior to the commencement of remediation. The method statement shall include an implementation timetable and monitoring proposals, and a remediation verification methodology.

The site shall be remediated in accordance with the approved method statement, with no deviation from the statement without the express written agreement of the Local Planning Authority.

Reason:-.To protect the amenities of future occupiers and the environment from the effects of potentially harmful substances.

NOTE The requirements of the above Condition must be carried out in accordance with current best practice. The applicant is therefore advised to contact Spelthorne's Pollution Control team on 01784 446251 for further advice and information before any work commences.

In accordance with policies SP6 and EN15 of the Spelthorne Borough Core Strategy and Policies Development Plan Document 2009.

11. Prior to the first use or occupation of the development, and on completion of the agreed contamination remediation works, a validation report that demonstrates the effectiveness of the remediation carried out shall be submitted to and agreed in writing by the Local Planning Authority.

Reason:-To protect the amenities of future occupiers and the environment from the effects of potentially harmful substances.

NOTE The requirements of the above Condition must be carried out in accordance with current best practice. The applicant is therefore advised to contact Spelthorne's Pollution Control team on 01784 446251 for further advice and information before any work commences.

In accordance with policies SP6 and EN15 of the Spelthorne Borough Core Strategy and Policies Development Plan Document 2009.

12. No construction of development above damp-proof course level shall take place until such time as a scheme to dispose of foul and surface water, to include roof drainage to be sealed at ground level, has been submitted to and approved in writing by the local planning authority. The scheme shall be implemented as approved.

Reason: This condition seeks to ensure the development does not cause an unacceptable risk to the groundwater. This is in line with paragraph 187 of the National  ...  view the full minutes text for item 66/25

Ward

Shepperton Town

Proposal

Two-storey side extension to the commercial building

Recommendation

Approve the application subject to conditions as set out in the Recommendation Section (Paragraphs 8.1, 8.2 and 8.3)

Description:

Two-storey side extension to the commercial building

Additional Information:

Before the conditions were read out to the Committee they were advised that one letter of representation had been received raising concerns regarding Parking.

The following conditions are recommended:

13. No development shall take place until:

(i)            A comprehensive desk-top study, carried out to identify and evaluate all potential sources and impacts of land and/or groundwater contamination relevant to the site, has been submitted to and approved in writing by the Local Planning Authority.

(ii)          (ii) Where any such potential sources and impacts have been identified, a site investigation has been carried out to fully characterise the nature and extent of any land and/or groundwater contamination and its implications. The site investigation shall not be commenced until the extent and methodology of the site investigation have been agreed in writing with the Local Planning Authority.

(iii)          A written method statement for the remediation of land and/or groundwater contamination affecting the site shall be agreed in writing with the Local Planning Authority prior to the commencement of remediation. The method statement shall include an implementation timetable and monitoring proposals, and a remediation verification methodology.

The site shall be remediated in accordance with the approved method statement, with no deviation from the statement without the express written agreement of the Local Planning Authority.

Reason:- To protect the amenities of future occupiers and the environment from the effects of potentially harmful substances.

NOTE The requirements of the above Condition must be carried out in accordance with current best practice. The applicant is therefore advised to contact Spelthorne's Pollution Control team on 01784 446251 for further advice and information before any work commences.

In accordance with policies SP6 and EN15 of the Spelthorne Borough Core Strategy and Policies Development Plan Document 2009.

14. Prior to the first use or occupation of the development, and on completion of the agreed contamination remediation works, a validation report that demonstrates the effectiveness of the remediation carried out shall be submitted to and agreed in writing by the Local Planning Authority.

Reason:- To protect the amenities of future occupiers and the environment from the effects of potentially harmful substances.

NOTE The requirements of the above Condition must be carried out in accordance with current best practice. The applicant is therefore advised to contact Spelthorne's Pollution Control team on 01784 446251 for further advice and information before any work commences.

In accordance with policies SP6 and EN15 of the Spelthorne Borough Core Strategy and Policies Development Plan Document 2009.

15. No construction of development above damp-proof course level shall take place until such time as a scheme to dispose of foul and surface water, to include roof drainage to be sealed at ground level, has been submitted to and approved in writing by the local planning authority. The scheme shall be implemented as approved.

Reason:-This condition seeks to ensure the development does not cause an unacceptable risk to the groundwater. This is in line with paragraph 187 of  ...  view the full minutes text for item 67/25

Ward

Shepperton Town

Proposal

The erection of an additional storey and rear extension to create 14 total residential units (including the re-configuration of 6 existing units) and internal alterations to Unit C on the ground floor.

Recommendation

Grant planning permission subject to conditions, as set out at Paragraph 8 of the Report.

Description:

Additional Information:

The Local Planning Authority (LPA) re-advertised amended plans and a revised address on 29 September 2025.  The LPA has received 9 additional letters of representation, which in addition to the comments raised in the letters of representation summarised in paragraph 5.1 of the committee report, raise the following issues:

1.    Concerns over the shortfall in amenity space, the loss of existing amenity space, and concerns over the justification for the shortfall.

2.    Policy EN1 is breached, and the proposed density is therefore unacceptable under policy HO5.

3.    Concerns over internal daylight, outlook and living conditions for future occupiers.

4.    The layout of the car park is not safe and suitable for all users.

5.    The scheme is contrary to the Council’s policies.

6.    The harms of the scheme outweigh the benefits when assessed against the NPPF as a whole under paragraph 11.

7.    Concerns over a 45% shortfall in parking provision and highway safety.

8.    The loss of employment space is contrary to policy EM1 and TC3.

9.    Concerns over the housing mix.

10.The officer’s report is inconsistent and selective in applying the relevant planning policies, fails to address material planning harms, and fails to maintain impartiality and public confidence.

11.Planning appeal APP/Z3635/D/25/3366506 has been misquoted, the link provided in the officer report is incorrect, and the Inspectors findings have been misrepresented in a misleading manner for a scheme that related to a minor domestic extension (Officer Note: The link to the appeal decision provided in the officer report did not work correctly – However, the appeal decision is at the time of writing, available to view on the Planning Inspectorate’s website. The appeal was referenced to demonstrate that the SPD is guidance and not to compare two different schemes).

12.Concerns a shortfall in separation distance would set a precedent.

Paragraph 5 of the Executive Summary should refer to 15 car parking spaces.

The Environmental Health Officer has requested conditions and informatives relating to noise.  Officers do not consider that all of the requested conditions would meet the six tests for conditions set out in the NPPF.  It is recommended however that Condition 9 is replaced with the following:

Following construction of any groundwork and foundations, no construction of development above damp course level shall take place until a report is submitted to and agreed by the Local Planning Authority which includes details and drawings demonstrating how 10% of the energy requirements generated by the development as a whole will be achieved utilising renewable energy methods and showing in detail the estimated sizing of each of thecontributing technologies to the overall percentage.  The detailed report shall identify how renewable energy, passive energy and efficiency measures will be generated and utilised for each of the proposed buildings to meet collectively the requirement for the scheme and will include details on noise omitted by air source heat humps including any mitigation measures.  The agreed measures shall be implemented with the construction of each  ...  view the full minutes text for item 68/25

To note details of the Planning appeals submitted and decisions received between 03 September 2025 to 30 September 2025.

The Chairman informed the Committee that if any Member had any detailed queries regarding the report on Appeals lodged and decisions received since the last meeting, they should contact the Interim Planning Development Manager.

The Committee resolved that the report of the Interim Planning Development Manager be received and noted.

To note the details of future major planning applications.

The Interim Planning Development Manager submitted a report outlining major applications that may be brought before the Planning Committee for determination.

The Committee resolved that the report of the Interim Planning Development Manager be received and noted.