Agenda, decisions and draft minutes

To receive apologies for absence and notification of substitutions.

Apologies were received from Councillors Attewell, Boughtflower, Gibson & Howkins.

Cllr Dunn was present as a substitute for Cllr Gibson.

To confirm the minutes of the meeting held on 22 January 2024 as a correct record.

The minutes of the meeting held on 22 January 2024 were agreed as a correct record of proceedings.

To receive any disclosures of interest from councillors in accordance with the Council’s Code of Conduct for members.

Councillor Nichols declared that he was a Director on the Knowle Green Estates Board.

Councillor Sexton declared that she was also a Surrey County Councillor.

The Chair, or his nominee, to answer any questions raised by members of the public in accordance with Standing Order 40.

At the time of publication of this agenda no questions were received.

There were none.

Committee is asked to approve the entering into a contract to install a Papilio 3 unit for electric vehicle charging within Elmsleigh Surface Carpark.

The Committee considered a report from the Sustainability and Flood Risk Officer that sought approval for the installation of a purpose built Electric Vehicle Charge Point Station within Elmsleigh Surface Car Park.

The Committee resolved to approve the Council entering into a contract to implement a Papilio 3 unit for electric vehicle charging within Elmsleigh Surface Car Park.

The Committee considered a report from the Sustainability and Flood Risk Officer that sought approval for the installation of a purpose built Electric Vehicle Charge Point Station within Elmsleigh Surface Car Park.

The Committee resolved to approve the Council entering into a contract to implement a Papilio 3 unit for electric vehicle charging within Elmsleigh Surface Car Park.

Committee is asked to recommend to Council that they approve the Parking Order Revision (Tariff and Charges update) 2024.

The Committee considered a report from the Parking Services Operational Manager that sought approval to proceed with the implementation of the Spelthorne Borough Council Off-Street Parking Places (Amendment) Order 2024.

The Committee resolved to recommend to Council that it:

1.    Authorise the Group Head Neighbourhood Services to proceed with the proposals made in this report and to implement the Spelthorne Borough Council Off-street Parking Place (Amendment) Order 2024,

2.    Authorise the Group Head Corporate Governance to publish all notices required to implement the Spelthorne Borough Council Off-Street Parking Places (Amendment) Order 2024; and

3.    Authorise the Group Head Neighbourhood Services in consultation with the Group Head Corporate Governance to consider and address any objections and to amend the proposals if necessary, following the public consultation.

The Committee considered a report from the Parking Services Operational Manager that sought approval to proceed with the implementation of the Spelthorne Borough Council Off-Street Parking Places (Amendment) Order 2024.

The Committee queried whether the public who would be charging their cars would also be subject to car parking charges. The Parking Services Manager advised that all options would be considered and this item would be brought back to the Committee before a final decision was reached.

The Committee resolved to recommend to Council that it:

1.    Authorise the Group Head Neighbourhood Services to proceed with the proposals made in this report and to implement the Spelthorne Borough Council Off-street Parking Place (Amendment) Order 2024,

2.    Authorise the Group Head Corporate Governance to publish all notices required to implement the Spelthorne Borough Council Off-Street Parking Places (Amendment) Order 2024; and

3.    Authorise the Group Head Neighbourhood Services in consultation with the Group Head Corporate Governance to consider and address any objections and to amend the proposals if necessary, following the public consultation.

Committee is asked to recommend to Council that the Capital Strategy 2024/25 be approved

The Committee considered a report of the Treasury Management and Capital Accountant that sought a recommendation to be made to Council that it approves:

1.    The Capital Strategy as set out in the report,

2.    All development and investment projects, along with all significant projects follow the previously approved business case governance process as set out in Section 11 of the report,

3.    No financing sources, unless stipulated in regulations or necessary agreements, are ringfenced’

4.    The Council plans to continue its use of capital receipts to fund the costs of eligible proposals (subject to full business cases for each project),

5.    Financing of the Capital Programme and revenue implications as set out in Section 14 of the report; and

6.    Financing of the Capital Programme being delegated to the Corporate Policy and Resources Committee to provide sufficient flexibility to allow for the most effective us of Council resources.

The Committee resolved to make a recommendation to Council to approve the Capital Strategy 2024/25.

The Committee considered a report of the Treasury Management and Capital Accountant that sought a recommendation to be made to Council that it approves:

1.    The Capital Strategy as set out in the report,

2.    All development and investment projects, along with all significant projects follow the previously approved business case governance process as set out in Section 11 of the report,

3.    No financing sources, unless stipulated in regulations or necessary agreements, are ringfenced’

4.    The Council plans to continue its use of capital receipts to fund the costs of eligible proposals (subject to full business cases for each project),

5.    Financing of the Capital Programme and revenue implications as set out in Section 14 of the report; and

6.    Financing of the Capital Programme being delegated to the Corporate Policy and Resources Committee to provide sufficient flexibility to allow for the most effective us of Council resources.

The Committee resolved to make a recommendation to Council to approve the Capital Strategy 2024/25.

Committee is asked to recommend to Council that they approve the Estimated 2024/25 to 2027/28 Capital Programme.

The Committee resolved to make a recommendation to Council to approve the Capital Strategy 2024/25.

The Committee resolved to make a recommendation to Council to approve the Capital Strategy 2024/25.

Committee is asked to recommend to Council that they approve the Treasury Management Strategy Statement 2024/25.

The Committee resolved to:

1.    Recommend to Council that they approve the Treasury Management Strategy for 2024/25; and

2.    Note that by recommending that Council approves the report the Committee will be agreeing to the Treasury Management Practices (TMP) MRP statement, Operational Boundary and Authorised Limits.

The Committee resolved to:

1.    Recommend to Council that they approve the Treasury Management Strategy for 2024/25; and

2.    Note that by recommending that Council approves the report the Committee will be agreeing to the Treasury Management Practices (TMP) MRP statement, Operational Boundary and Authorised Limits.

Committee is asked to recommend to Council that a two year pay award for 2024/25 and 2025/26 is approved as follows:

1.    Pay Award 2024/25

A consolidated award of 2.8% on all spinal points and personal salaries (across the board increase),

An additional 2 days special paid leave (pro rata for part time staff) to cover the Christmas closure period 2024. This is in addition to the 1 day special paid leave already in place for 2024. Front line operational staff who are required to work to provide vital services to residents over the Christmas week will be compensated and paid for this time; and

2.    Pay Award 2025/26

A consolidated award of 2.8% on all spinal points and personal salaries (across the board increase),

An additional 3 days special leave (pro rata for part time staff) to cover the Christmas closure in 2025. Front line operational staff who are required to work to provide vital services to residents over the Christmas week will be compensated and paid for this time.

The Committee resolved to recommend to Council that they approve a two year pay award for 2024/25 and 2025/26 as follows:

Pay Award 2024/25

A consolidated award of 2.8% on all spinal points and personal salaries (across the board increase); and

An additional 2 days special paid leave (pro rata for part time staff) to cover the Christmas closure period 2024. This is in addition to the 1 day special paid leave already in place for 2024. Front-line operational staff who are required to work to provide vital services to residents over the Christmas week will be compensated and paid for this time.

Pay Award 2025/26

A consolidated award of 2.8% on all spinal points and personal salaries (across the board increase); and

An additional 3 days special paid leave (pro rata for part time staff) to cover the Christmas closure 2025. Front-line operational staff who are required to work to provide vital services to residents over the Christmas will be compensated and paid for this time.

The Committee resolved to recommend to Council that they approve a two year pay award for 2024/25 and 2025/26 as follows:

Pay Award 2024/25

A consolidated award of 2.8% on all spinal points and personal salaries (across the board increase); and

An additional 2 days special paid leave (pro rata for part time staff) to cover the Christmas closure period 2024. This is in addition to the 1 day special paid leave already in place for 2024. Front-line operational staff who are required to work to provide vital services to residents over the Christmas week will be compensated and paid for this time.

Pay Award 2025/26

A consolidated award of 2.8% on all spinal points and personal salaries (across the board increase); and

An additional 3 days special paid leave (pro rata for part time staff) to cover the Christmas closure 2025. Front-line operational staff who are required to work to provide vital services to residents over the Christmas will be compensated and paid for this time.

Committee is asked to recommend to Council that the Pay Policy Statement is approved.

The Committee resolved to make a recommendation to Council to approve the Pay Policy Statement 2024/25.

The Committee resolved to make a recommendation to Council to approve the Pay Policy Statement 2024/25.

Committee is asked to approve the proposed Fees and Charges for 2024-25 for all Committees.

The Committee resolved to approve the proposed Fees and Charges for 2024/25 for all Committees.

Committee is asked to note the strategy for the Council’s reserves for the four years from 01 April 2024 to 31 March 2028 and the use of £703.8k from the Social Housing Initiatives Fund (included in the Prevent Homelessness Reserve) to fund the 2024-25 budget deficit.

The Committee resolved to note the forward forecast Estimated Council Reserves for the four years ended 31 March 2028 and the use of £703.8k from the Social Housing Initiatives Fund (Reserve), to cover the £703.8k budget deficit for 2024-25, to deliver a balance budget.

The Committee resolved to note the forward forecast Estimated Council Reserves for the four years ended 31 March 2028 and the use of £703.8k from the Social Housing Initiatives Fund (Reserve), to cover the £703.8k budget deficit for 2024-25, to deliver a balance budget.

Committee is asked to note the ‘below the line’ funding elements of the 2024-25 Budget to support the Net Expenditure Budget of £26,099.100.00, as part of the overall budget process for 2024-25.

The Committee resolved to note the report.

The Committee resolved to note the report.

Committee is asked to recommend to Council that they consider and approve the recommendations as outlined in the report.

The Committee resolved to recommend that Council approve the recommendations as outlined in the report.

Following a debate on this item, Councillor Nichols requested a named vote be taken.

The Committee resolved to recommend that Council approve the recommendations as outlined in the report.

The Committee is asked to recommend to Council that it adopts the proposed Corporate Plan 2024-28 and associated Action Plan (as appended to this report) which specify the priorities, key themes and values for the Council for the next five years and the actions the Council intends to take to deliver its objectives.

The Committee resolved to recommend that Council adopts the proposed Corporate Plan 2024-28 and associated Action Plan (as appended to the report) which specify the priorities, key themes and values for the Council for the next five years and the actions the Council intends to take to deliver tis objectives.

The Committee resolved to recommend that Council adopts the proposed Corporate Plan 2024-28 and associated Action Plan (as appended to the report) which specify the priorities, key themes and values for the Council for the next five years and the actions the Council intends to take to deliver its objectives.

To consider the Forward Plan for committee business.

The Committee resolved  to note the contents of the Forward Plan.

To note those urgent actions which have been taken by the Chief Executive in consultation with the Leader since the last Corporate Policy and Resources meeting on 20 January 2024.

There were none.

To receive any updates from the Chair of Corporate Policy & Corporate Committee.

There were none.