Agenda

Corporate Policy and Resources Committee - Monday, 3 June 2024 7.00 pm

Venue: Council Chamber, Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB

Contact: Christeen Abee  Email: c.abee@spelthorne.gov.uk

Media

Items
No. Item

1.

Apologies and Substitutes

To receive apologies for absence and notification of substitutions.

2.

Minutes pdf icon PDF 244 KB

To confirm the minutes of the meeting held on 15 April and continued on 23 April 2024 as a correct record.

3.

Disclosures of Interest

To receive any disclosures of interest from councillors in accordance with the Council’s Code of Conduct for members.

4.

Questions from members of the Public

The Chair, or their nominee, to answer any questions raised by members of the public in accordance with Standing Order 40.

 

At the time of publication of this agenda no questions were received.

 

5.

Terms of Reference pdf icon PDF 243 KB

To note the Terms of Reference for this Committee, as approved by Council.

6.

Minutes of Former Committees pdf icon PDF 212 KB

Following the approval of the changes to the structure of the Committee System and the dissolution of the Administrative Committee, Economic Development Committee, Neighbourhood Services and Enforcement Committee, and Development Sub-Committee it has been decided that this Committee is most appropriate to approve the final minutes of those Committees.

 

Members are asked to confirm the following minutes as a correct record:

 

1.    The minutes of the Administrative Committee, 8 February 2024

2.    The minutes of the Economic Development Committee, 11 January 2024

3.    The public and confidential minutes of the Neighbourhood Services and Enforcement Committee, 21 March 2024

4.    The public and confidential minutes of the Development Sub-Committee, 20 May 2024 (to follow)

 

Members are reminded that under Standing Order 10.1 the only part of the minutes that can be discussed are their accuracy.

Additional documents:

7.

Spelthorne's Corporate Health and Safety Policy (2024-2026) pdf icon PDF 332 KB

To consider adoption of the Corporate Health and Safety Policy, and to authorise the Chief Executive to agree minor variations to the adopted health and safety policy.

Additional documents:

8.

2023-24 Revenue carry forward to 2024-25 pdf icon PDF 436 KB

To consider requests of £30,983 of 2023-24 revenue expenditure to be carried forward to 2024-25.

Additional documents:

9.

Revenue Outturn Report 2023-2024 pdf icon PDF 811 KB

Report to follow.

Additional documents:

10.

Capital Outturn Report 2023-2024 pdf icon PDF 853 KB

Report to follow.

Additional documents:

11.

Appointments to Outside Bodies 2024-25 pdf icon PDF 215 KB

To consider the nominations to outside bodies for the 2023-24 municipal year, as proposed by group leaders.

Additional documents:

12.

Membership of the Commercial Assets Sub-Committee pdf icon PDF 425 KB

To consider the membership of the Commercial Assets Sub-Committee.

Additional documents:

13.

Financial Reporting Working Group pdf icon PDF 340 KB

To consider the re-establishment of a member working group focused on financial reporting, the Terms of Reference for the working group, and the membership of the working group.

Additional documents:

14.

Forward Plan pdf icon PDF 56 KB

To consider the Forward Plan for committee business.

15.

Exclusion of Public & Press (Exempt Business)

To move the exclusion of the Press/Public for the following items, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

 

16.

Annual Investment Strategy 2024/25

To note the content of the Asset Investment Strategy which sets out the priorities and key focuses for proactive management of the Council’s Investment and Regeneration Portfolio during 2024/25.

 

This report contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in any lease, contract or other type of negotiation with the tenant or developer, who could then know the position of the Council.  

 

17.

Local Authority Housing Fund Acquisitions

To consider recommending to Council the approval of acquisitions through the Local Authority Housing Fund.

 

Exemption Reason: This report contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in any lease, contract or other type of negotiation with the tenant or developer, who could then know the position of the Council. 

18.

Council Medium Term Financial Support of Knowle Green Estates (KGE)

The report contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in any lease, contract or other type of negotiation with the tenant or developer, who could then know the position of the Council

19.

Urgent Actions

To note those urgent actions which have been taken by the Chief Executive in consultation with the Leader since the last Corporate Policy and Resources meeting on 15 April 2024.

20.

Corporate Policy and Resources Chair's Updates

To receive any updates from the Chair of the Committee.