Agenda and decisions

To receive apologies for absence and notification of substitutions.

To confirm the minutes of the meeting held on 10 February 2025 and the Extraordinary meeting held 17 March 2025 as a correct record.

The minutes of the Extraordinary Meeting to be held on Monday 17 March 2025 are to follow.

To receive any disclosures of interest from councillors in accordance with the Council’s Code of Conduct for members.

The Chair, or their nominee, to answer any questions raised by members of the public in accordance with Standing Order 40.

At the time of publication of this agenda no questions were received.

Committee is asked to note the Key Performance Indicators (KPIs) for Q3 2024/25

The Committee resolved to acknowledge the Key Performance Indicators for Q3 2024/25.

Committee is asked to approve the revisions to the Corporate Key Performance Indicators (KPIs)

The Committee resolved to approve the proposed amendment to the Corporate Debt Policy.

Committee is asked to review and approve the proposed amendments to the Corporate Debt Policy.

The Committee resolved to approve the proposed amendments to the Corporate Debt Policy.

Committee is asked to agree the Non-Domestic Rate Discretionary Rate Relief Policy.

Committee resolved to approve the Non-Domestic Rates Discretionary Rate Relief Policy.

This report is to inform the Committee of this Bill and its implications.

Please note that this report is to be considered by a meeting of the Management Team to be held on Tuesday 18 March so may be subject to some amendments.

Committee resolved to note the Renters Rights Bill and it implications.

Committee is asked to:

1.    Agree an in-year growth bid for 2025-26 to provide two additional full time staff for the Environmental Health Team to deal with Houses in Multiple Occupation (HMOs) and private rented sector work; and

2.    Agree that if offsetting savings cannot be found in the Revenue Budget, that it will be funded as part of 2025-26 outturn from revenue reserves.

The information contained in this report is being finalised and a revised version may be issued before the meeting.

This item was not considered at this meeting. It is to be presented to the Community Wellbeing & Housing Committee for them to consider and made a decision on at their next meeting on 03 June 2025.

Committee is asked to recommend to Council that it approves the Calendar of Meetings for 2025-27 as set out in Appendix 1.

The Committee resolved to recommend to Council that it approves the Calendar of Meetings for 2025-2027.

Committee is asked to:

1.    Confirm the merging of the Reorganisation Board and the Transformation Board, with the combined Board to oversee the Council’s Transformation Programme and any changes required as part of Local Government Reorganisation in Surrey; and

2.    Agree the Terms of Reference for the combined Reorganisation and Transformation Board as outlined in Appendix A.

The Committee resolved to:

1.    Confirm the merging of the Reorganisation Board and the Transformation Board, with the combined Board to oversee the Council’s Transformation Programme and any changes required as part of the Local Government Organisation in Surrey; and

2.    Agree the Terms of Reference for the combined Reorganisation and Transformation Board as outlined in Appendix A of the report.

Committee is asked to approve the recommendation from the Environment & Sustainability Committee that Cllr Woodward is elected as the Member Director on the Spelthorne Direct Services Board.

The Committee resolved to approve the nomination of Councillor Woodward to sit on the Spelthorne Direct Services Board.

To consider the Forward Plan for committee business.

To move the exclusion of the Press/Public for the following items, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

To note those urgent actions which have been taken by the Chief Executive in consultation with the Leader since the last Corporate Policy and Resources meeting on 10 February 2025.

Committee are advised that there is one Urgent Action in respect of the Local Authority Housing Fund (LAHF) Round 3 Extension.

Committee is asked to:

1.    Acknowledge the urgent action report; and

2.    Make a recommendation to Council.

The Committee resolved to:

1.    Acknowledge the urgent action report in respect of the Local Authority Housing Fund Round 3 Extension to purchase additional properties; and

2.    Agree to make a recommendation to Council to add a supplementary estimate to the Capital Programme for 2025-26.