Agenda and decisions

To receive apologies for absence and notification of substitutions.

Apologies were received from Councillors Attewell and Turner.

Councillor Howkins was present as Councillor Attewell’s substitute and Councillor Dunn was present as substitute for Councillor Turner.

To confirm the minutes of the meeting held on 11 November and 01 December 2025 as a correct record.

Minutes to follow

The minutes of the meeting held on 11 November 2025 were agreed as a correct record.

To receive any disclosures of interest from councillors in accordance with the Council’s Code of Conduct for members.

Councillor Mooney and Sexton declared that they were also Surrey County Councillors.

Councillor Nichols declared that he was a Director on the Knowle Green Estates Board.

The Chair, or their nominee, to answer any questions raised by members of the public in accordance with Standing Order 40.

At the time of publication of this agenda no questions were received.

There were no questions.

Committee is asked to:

1.    Agree to the tennis court and football pitch improvement works within the Council’s parks and open spaces,

2.    Authorise the Group Head Community Wellbeing and Housing in consultation with the Chair of Corporate Policy and Resources Committee to select the chosen suppliers and award the contracts not exceeding the community infrastructure levy funding set out in this report,

3.    Authorise the Group Head Corporate Governance to enter contracts with the chosen supplier; and

4.    Recommend to Council a supplementary capital estimate of £260,000 for the gross cost of the capital works.

The Committee resolved to:

1.    Agree to the tennis court and football pitch improvement works within the Council’s parks and open spaces,

2.    Authorise the Group Head Community Wellbeing, in consultation with the Chair of Corporate Policy and Resources Committee to select the chosen suppliers and award the contracts not exceeding the community infrastructure levy funding set out in this report,

3.    Authorise the Group Head Corporate Governance to enter contracts with the chosen supplier; and

4.    Recommend to Council a supplementary capital estimate of £260,000 for the gross cost of the capital works.

The Committee resolved to:

1.    Agree the Social Value Strategy for the regeneration site disposals and recommend to Council for approval; and

2.    Note that by adopting the Strategy the relevant housing and regeneration sites will be marketed to include a requirement for third parties to provide social value provision within their offers, which may reduce the highest financial value being achieved.

Committee is asked to:

Approve the Sundry Debt write-off set out amounting to £10,9133.44 in total which relates to irrecoverable debts relating to:

a.    Hire costs for Staines Community Centre (£3,763.44) and

b.    A homelessness prevention loan (£7,150).

The Committee resolved to approve the Sundry Debt write-offs set out amounting to £10,913.44 in total which relates to irrecoverable debts relating to:

a.    Hire costs for Staines Community Centre (£3,763.44) and

b.    A homelessness prevention loan (£7,150)

The Committee is asked to:

a.    Approve the new Governance Assurance Policy and Framework (as outlined in Appendix A), which focuses on the Council’s governance and control arrangements to ensure effective management of risks; and

b.    Authorise the Deputy Chief Executive, in conjunction with the Chair of the Audit Committee to make any adjustments to the Policy and Framework to ensure that it is updated to reflect any future changes in the Council’s governance arrangements.

The Committee resolved to:

a.    Approve the new Governance Assurance Policy and Framework (as outlined in Appendix a), which focuses on the Council’s governance and control arrangements to ensure effective management of risks; and

b.    Authorise the Deputy Chief Executive, in conjunction with the Chair of the Audit Committee to make any adjustments to the Policy and Framework to ensure that it is updated to reflect any future changes in the Council’s governance arrangements.

Committee is asked to recommend to Council that:

a.     The existing Council Tax Reduction Scheme is retained for 2026/27,

b.     In accordance with the Local Authorities (Calculation of Tax Base) (England) Regulations 2012 the Council Tax Base for 2026/27 calculated as Band D equivalents, is determined at 41,276.13, an increase of 1.62%; and

c.     The estimated Council Tax surplus for 2025/26 is £6.478m, of which £0.614m relates to Spelthorne Borough Council (£5.515m of the surplus is a one-off and is due to an adjustment to the 2024/25 bad debt provision).

The report is to follow

The Committee resolved to recommend to Council that:

a.    The existing Council Tax Reduction Scheme is retained for 2026/27,

b.    In accordance with the Local Authorities (Calculation of Tax Base) (England) Regulations 2012 the Council Tax Base for 2026/27 calculated as Band D equivalents, is determined at 41,276.13, an increase of 1.62%; and

c.    The estimated Council Tax surplus for 2025/26 is £6.478m, of which £0.614m relates to Spelthorne Borough Council (£5.515m of the surplus is a one-off and is due to an adjustment to the 2024/25 bad debt provision).

To consider the Forward Plan for committee business.

The Committee noted the contents of the Forward Plan.

To note those urgent actions which have been taken by the Chief Executive in consultation with the Leader since the last Corporate Policy and Resources meeting on 01 December 2025.

There were none.