Agenda and decisions

To receive apologies for absence and notification of substitutions.

To confirm the minutes of the extraordinary meeting held on 3 February 2026, the meeting held on 17 February 2026 and the carry-over meeting held 23 February 2026 as a correct record.

To receive any disclosures of interest from councillors in accordance with the Council’s Code of Conduct for members.

The Chair, or their nominee, to answer any questions raised by members of the public in accordance with Standing Order 40.

At the time of publication of this agenda no questions were received.

Committee is asked to recommend to Council:

1.    Approval of the Improvement and Recovery Plan Progress Report for onward submission to the Commissioners.

The Committee resolved to recommend to Council approval of the Improvement and Recovery Plan Progress Report for onward submission to the Commissioners.

Committee is asked to approve the adoption of this Commercial Strategy covering all Council commercial activity.

The Committee resolved to approve the adoption of the Commercial Strategy covering all Council commercial activity.

The Committee is asked to identify and recommend to Council the selected proposed variations to The Spelthorne Borough Council Off-Street Parking Places (Amendment No. 3) Order 2026.

The Committee resolved to:

1.    Retain the current one-hour nil tariff period in car parks and make no changes to the order or the tariffs

2.    Removal of Abbey Drive, Dumsey Meadow, Old Bathing Station and Green Street from Schedule 1 chargeable tariffs, and addition of same car parks to Schedule 3 with 11 hours maximum stay.

3.    Introduce a “no return within the same charging period” in all car parks listed in Appendix 2 Schedule 1

4.    Revise the Parking Order map for Spelthorne Leisure Centre, to accurately reflect the new layout, as detailed in Appendix 3.

5.    Introduce other minor amendments as detailed in Appendix 1 and 2 and schedules 1, 2 and 3.

6.    Change of the Staines-upon-Thames Short and Long Stay tariffs and introduction of reference to the charges being per parking session, as detailed in Appendix 2, Schedule 4 and Schedule 5.

The Committee is asked to:

1.    Approve the amendments to the Corporate Debt Policy required following the Southern Internal Audit Partnership audit conducted in October 2025;

2.    Approve the proposed amendments to the Financial Regulations as detailed in Appendix A; and

3.    Subject to the comments from the Committee System Working Group to recommend to Council to adopt the revised Financial Regulations and for the Constitution to be amended accordingly.

The Committee resolved to:

1.    Approve the amendments to the Corporate Debt Policy required following the Southern Internal Audit Partnership audit conducted in October 2025.

2.    Approve the proposed amendments to the Financial Regulations (Part 4d of the Constitution) as detailed in Appendix A; and

3.    Subject to the comments from the Committee System Working Group, to recommend to Council to adopt the revised Financial Regulations and for the Constitution to be amended accordingly.

Committee is asked to approve the Sundry Debt write-off of £50,695 which relates to irrecoverable debt relating to eight Bed and Breakfast temporary accommodation cases and one emergency accommodation case.

The Committee resolved to approve the Sundry Debt write-off of £50,695 which relates to irrecoverable debt relating to eight Bed and Breakfast temporary accommodation cases and one emergency accommodation case.

Committee is asked to consider the Corporate Key Performance Indicators data for Quarter 3 2025/26.

The Committee resolved to agree it was informed and assured in relation to the Corporate Key Performance Indicators data for Quarter 3 2025/26.

Committee is asked to approve the Equality Diversity and Inclusion Strategy.

The Committee resolved to approve the Equality Diversity and Inclusion Strategy.

Committee is asked to agree to formally end the Solar Canopy project.

The Committee resolved to agree to formally end the solar canopy project.

To consider the Forward Plan for committee business.

To note those urgent actions which have been taken by the Chief Executive in consultation with the Leader since the last Corporate Policy and Resources meeting on 17 March 2026.

The attached urgent actions contain exempt information within the meaning of Part 1 of Schedule 12A of the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to Information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public and prejudice the financial position of the authority in any contract or other type of negotiation with a prospective purchase who could then know the position of the Council.