Agenda, decisions and draft minutes

To receive any apologies for non-attendance and details of Member substitutions.

Apologies were received from Councillor Beatty. Councillor Burrell attended as his substitute.

To confirm as a correct record the minutes of the meeting held on 26 January 2026.

The minutes of the meeting held on 26 January 2026 were agreed as a correct record.

To receive any disclosures of interest from members in accordance with the Members’ Code of Conduct.

Councillor Williams advised he was employed part-time at a unit in the Elmsleigh Centre.

Mark Bunney, Independent Member of the Sub-Committee, advised he was employed by Knight Frank Investment Management LLP, a wholly owned subsidiary of Knight Frank LLP, and would not provide an opinion or view on matters where Knight Frank had provided valuation.

The Chair, or his nominee, to answer any questions raised by members of the public in accordance with Standing Order 40.

At the time of publication of this agenda no questions were received.

There were none.

To consider any urgent action that have arisen since last meeting.

There were none.

To note the Forward Plan for future Commercial Assets Sub-Committee business.

The Sub-Committee received the forward plan for future business.

Councillor Williams arrived at 13:32.

The Committee were advised that Valuations would be added for consideration at the meeting in April. Business Plans would be presented in part at the April meeting with the remainder at the May meeting.

The Sub-Committee resolved to note the forward plan.

To move the exclusion of the Press/Public for the following items, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

It was proposed by Councillor Burrell, seconded by Councillor Chandler, and resolved to exclude the public and press for the following agenda items, in accordance with paragraph 3 of part 1 of Schedule 12A of the Local Government Act 1972 (as amended) because it was likely to disclose information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because the disclosure to the public would prejudice the financial position of the authority in being able to undertake even handed negotiations and finalising acceptable contract terms.

Committee is asked to consider a letting in the Porter Building.

This item was withdrawn from the agenda.

Committee is asked to consider the interim update on the delivery of the Asset Rationalisation Plan.

The Sub-Committee resolved to note the update on the Asset Rationalisation Plan.

The Sub-Committee received an interim update on the Asset Rationalisation Plan.

The Sub-Committee were provided with a provisional timeline on the Asset Rationalisation Plan. Further information would be provided to the Sub-Committee at their meeting in April.

The Sub-Committee were assured that there was ongoing dialogue with other West Surrey authorities regarding the rationalisation plan.

The Sub-Committee resolved to note the update on the Asset Rationalisation Plan.

To receive an update on properties within the Commercial portfolio.

This update contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to Information) (Variation) Order 2006 Paragraph 3  – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in any contract or other type of negotiation with a prospective purchaser who could then know the position of the Council.

The Sub-Committee resolved to note the updates.

The Sub-Committee received updates on the rent collection, arrears and voids within the Commercial Portfolio.

The Sub-Committee resolved to note the updates.