Agenda, decisions and minutes

To receive any apologies for non-attendance and details of Member substitutions.

There were none

To confirm as a correct record the minutes of the meeting held on 11 August 2025.

The minutes of the meeting held on 11 August were agreed as a correct record of proceedings.

To receive any disclosures of interest from members in accordance with the Members’ Code of Conduct.

The Independent Member of the Committee, Mr M Bunney declared that he was employed by Knight Frank Invest Management LLP.

The Chair, or his nominee, to answer any questions raised by members of the public in accordance with Standing Order 40.

At the time of publication of this agenda no questions were received.

There were no questions from members of the public.

To consider any urgent action that have arisen since last meeting.

There were no urgent actions taken since the last meeting.

To note the Forward Plan for future Commercial Assets Sub-Committee business.

The Committee resolved to note the Forward Plan with the addition of a report to be brought to the committee after the Christmas period to reflect how the shops within the Elmsleigh Shopping Centre had performed.

To move the exclusion of the Press/Public for the following items, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

It was proposed by Councillor Beatty, seconded by Councillor Williams and resolved to exclude the public and press for the following agenda items, in accordance with paragraph 3 of part 1 of Schedule 12A of the Local Government Act 1972 (as amended) because it was likely to disclose information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because disclosure to the public would prejudice the financial position of the authority in being able to undertake even handed negotiations and finalizing acceptable contract terms

To receive an update on the Commercial portfolio.

The Committee received an update on the Council’s commercial portfolio.

The Committee received an update on the Council’s commercial portfolio from the Assets Team.

Committee is asked to make a decision on the appointment of a contractor to undertake the refurbishment works to the 11^th floor of Thames Tower.

The Committee agreed to:

1.    Approve the Council entering into a JCT Minor Works Contract to undertake the refurbishment works to the 11^th floor of Thames Tower.

2.    Approve an expenditure limit on this project; and

3.    Delegate authority to the Group Head Corporate Governance to enter into all necessary contractual and ancillary documentation in relation to the proposed works.

The Committee resolved to approve:

1.    The Council entering into a contract to undertake the refurbishment works to the 11^th floor of Thames Tower,

2.    Approve an expenditure limit on this project; and

3.    Delegate authority to the Group Head Corporate Governance to enter into all necessary contractual and ancillary documentation in relation to the proposed works.

Committee is asked to consider and agree the contents of the management report for the Elmsleigh Shopping Centre for the March Quarter 2025.

Committee considered and agreed the contents of the management report for the Elmsleigh Shopping Centre for the period to March Quarter 2025.

Committee considered and resolved to agree the contents of the management report for the Elmsleigh Shopping Centre for the period to March Quarter 2025.

Report to follow.

This item was deferred to an additional meeting to be held on 29 September 2025.

This item was deferred to an additional meeting to be held on 29 September 2025.

Committee is asked to:

1.    Approve the new proposed letting of Ground Floor, 9 High Street, Staines-upon-Thames according to the Heads of Terms (Appendix 1),

2.    Authorise the Group Head of Assets in consultation with the Chair and Vice Chair of the Commercial Assets Sub-Committee to agree to any variations to the proposed terms; and

3.    Authorise the Group Head of Corporate Governance to enter into the Lease and any associated legal documentation.

The Committee agreed to:

1.    Approve the new letting for the Ground floor, 91 High Street, Staines-upon-Thames on a new lease in accordance with the Heads of Terms outlined in the exempt report,

2.    Authorise the Group Head of Assets, in consultation with the Chair and Vice-Chair of the Commercial Assets Sub-Committee to agree to any variations to the proposed terms; and

3.    Authorise the Group Head Corporate Governance to enter into the Lease and any associated legal documentation.

The Committee resolved to agree to:

1.    Approve the new letting for the Ground floor, 91 High Street, Staines-upon-Thames on a new lease in accordance with the Heads of Terms outlined in the exempt report,

2.    Authorise the Group Head of Assets, in consultation with the Chair and Vice-Chair of the Commercial Assets Sub-Committee to agree to any variations to the proposed terms; and

3.    Authorise the Group Head Corporate Governance to enter into the Lease and any associated legal documentation.

To receive an update on next steps in response to the Best Value Inspection report.

The Committee received a verbal update on the response to the Best Value Inspection Report from the Group Head Assets.