Agenda and decisions

Corporate Policy and Resources Committee - Monday, 10 February 2025 7.00 pm

Venue: Council Chamber, Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB

Contact: Karen Wyeth  Email: k.wyeth@spelthorne.gov.uk

Media

Items
No. Item

1.

Apologies and Substitutes

To receive apologies for absence and notification of substitutions.

2.

Minutes pdf icon PDF 268 KB

The minutes of the meeting held on 20 January as to follow.

3.

Disclosures of Interest

To receive any disclosures of interest from councillors in accordance with the Council’s Code of Conduct for members aside from those councillors that are also Surrey County Councillors.

4.

Proposed Fees and Charges for 2025-26 pdf icon PDF 338 KB

The Committee is asked to review and agree the Fees and Charges for 2025-26 and make a recommendation to Council.

Additional documents:

Decision:

The Committee resolved to agree the Fees and Charges for 2025-26.

5.

Detailed Budget for 2025/26 pdf icon PDF 1 MB

Committee is asked to make a recommendation to Council as per the attached report.

 

 

 

Additional documents:

Decision:

The Committee resolved to recommend that Council consider and approve the following:

 

1.    To approve a 2.9% increase on the Spelthorne Borough Council element of the Council Tax for 2025-26. Moreover:

 

a.    The Revenue estimates as set out in Appendix 1 be approved.

 

b.    £400,100 as et out in this report are to be appropriated from Earmarked Reserves other than sinking fund reserves in support of Spelthorne’s local Council Tax for 2025-26.

 

c.    Net use of £5,037,300 of Earmarked Sinking Funds reserves.

 

d.    To agree that the Council Tax Base for the year 2025-26 is 40,620 Band D equivalent dwellings calculated in accordance with Regulation 3 of the Local Authorities (Calculation of Council Tax Base) Regulations 1992, as amended, made under Section 35(5) of the Local Government Finance Act 1992.

 

2.    Continuing the Council’s Local Council Tax Support Scheme with the current rules and regulations.

 

3.    Continuing the complete disregard of war pension/armed forces pension from benefit calculations.

 

4.    To note the Chief Finance Officer’s commentary in Section 4 of the report on the robustness of budget estimates and levels of reserves under Section 25 and 26 of the Local Government Act 2003.

 

5.    The Council Tax Base for the whole Council area for 2025-26. (Item T in the formula in Section 31b(3) of the Local Government Finance Act 1992, as amended (the ‘act’)) should be 40,620 band D equivalent dwellings and calculate that the Council Tax requirement for the Council’s own purpose for 2025-26 is £228.86 Per Band D equivalent dwelling.

 

That the following sums be now calculated by the Council for the year 2025-26 in accordance with Section 31 to 36 of the Local Government Act 1992.

 

A

11,762,300

The Council’s estimated gross expenditure - being the aggregate of the amount which the Council estimates for the items set out in Section 31A (2) of the Act considering all precepts issued to it by Parish Councils.

B

-112,446,000

The Council’s estimated gross income -  being the aggregate of the amount which the Council estimates for the items set out in Section 31A (3) of the Act

C

9,296,300

The Council’s estimated net expenditure or budget requirement - being the amount by which the aggregate at (A) above exceeds the aggregate at (B) above, calculated by the Council, in accordance with Section 31A (4) of the Act, as its Council Tax requirement for the year

D

228.86

The average band D Council Tax - being the amount at (C) above divided by the amount at 5c (above), calculated by the Council in accordance with Section31B (1) of the act, as the basic amount of its Council Tax for the year (including Parish precepts)

E

0

The sum of the parish precepts - being the aggregate amount of all special items (Parish precepts) referred to in Section 34(1) of the Act.

F

228.86

Being the amount at (D) above less the result given by dividing the amount at (E) above by the amount at 5c (above), calculated by the Council,  ...  view the full decision text for item 5.

6.

Capital Strategy 2025/26 to 2026/27 pdf icon PDF 509 KB

The Committee is asked to make a recommendation to Council to approve the Capital Strategy for 2025/26 to 2026/27 as set out in the report.

 

 

Additional documents:

Decision:

Committee resolved to recommend that Council approves the Capital Strategy as set out in the report.

7.

Estimated 2025/26 to 2028/29 Capital Programme pdf icon PDF 350 KB

The Committee is asked to make a recommendation to Council to approve the Estimated 2025/26 to 2028/29 Capital Programme.

 

 

Additional documents:

Decision:

The Committee resolved to recommend that Council approves the proposed Capital Programme for 2025/26 to 2028/29.

8.

Car Park Management system award pdf icon PDF 620 KB

The Committee is asked to:

 

1.    Approve the tender award as set out in this report; and

 

2.    Delegate authority to the Group Head of Corporate Governance to enter into necessary legal documentation to formalise the appointment of the preferred contractor.

Additional documents:

Decision:

The Committee resolved to:

 

1.    Approve the tender award as set out in this report; and

 

2.    Delegate authority to the Group Head of Corporate Governance to enter into necessary legal documentation to formalise the appointment of the preferred contractor.

9.

Pay Policy 2025/26 pdf icon PDF 360 KB

The Committee is asked to make a recommendation to Council to approve the Pay Policy Statement for 2025/26.

Additional documents:

Decision:

The Committee resolved to recommend to Council that the Pay Policy Statement is approved.

10.

Corporate Plan Progress Report pdf icon PDF 375 KB

Report to follow

Additional documents:

Decision:

The Committee resolved to:

 

1.    Note the update on progress with the planned actions under each of the Corporate Plan priorities, which are summarised in Appendix A; and

 

2.    Agree to a review of the planned actions under the Corporate Plan to take account of the factors outlined in this report, in particular the proposed reorganisation of Local Government in Surrey and for progress with any revised prioritisation of actions to be reported back to the next meeting of this Committee.

11.

Urgent Actions pdf icon PDF 203 KB

To note those urgent actions which have been taken by the Chief Executive in consultation with the Leader since the last Corporate Policy and Resources meeting on 20 January 2025.

 

Committee are advised that one urgent action has taken place in respect of the Shared Prosperity Fund (documents attached).

Additional documents:

Decision:

The Committee resolved to note the two urgent actions that had been taken since the last meeting.

12.

Forward Plan pdf icon PDF 47 KB

To consider the Forward Plan for committee business.

Decision:

The Committee resolved to note the contents of the Forward Plan.