Agenda

West Surrey Shadow Authority Constitution Sub Committee - Thursday, 17 September 2026 4.00 pm

Venue: Guildford Borough Council, Millmead House, Millmead, Guildford, Surrey, GU2 4BB

Contact: Karen Wyeth

Items
No.	Item
1.	Apologies To confirm, as a correct record, the minutes of the inaugural Constitution Sub-Committee, held on 27 August 2026.
2.	Declarations of interest All members present are required to declare, at this point in the meeting or as soon as possible thereafter: 1. Any disclosable pecuniary interests and/or 2. Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting.
3.	Minutes of previous meeting PDF 208 KB View item 3. as HTML 41 KB The Sub-Committee is asked to approve the minutes of the meeting held on 27 August 2026.
4.	West Surrey Constitution: Financial Procedures Rules PDF 443 KB View item 4. as HTML 53 KB To consider the proposed approach and details provided in respect of West Surrey Council’s Financial Procedure Rules. Additional documents: Revised Finance Procedure Rules (1) , item 4. PDF 447 KB View as HTML (4./2) 56 KB Con Sub 17 Sept Finance Procedure Rules Annex 1 , item 4. PDF 788 KB View as HTML (4./3) 181 KB
5.	Contract & Procurement Procedure Rules PDF 413 KB View item 5. as HTML 76 KB To consider the proposed approach to the Contract and Procurement Procedure Rules set out in the report. Additional documents: ANNEX 1 - scs cleared , item 5. PDF 276 KB View as HTML (5./2) 46 KB ANNEX 2 - scs cleared , item 5. PDF 321 KB View as HTML (5./3) 84 KB
6.	Council Procedure Rules PDF 269 KB View item 6. as HTML 53 KB To consider proposed Council Procedure Rules. Additional documents: App.1 Proposed CPRs Part 1 - scs cleared 110926 , item 6. PDF 454 KB View as HTML (6./2) 54 KB
7.	Review of Proper Officer Designations for the Shadow Period PDF 263 KB View item 7. as HTML 47 KB To consider a proposed change to the current Designated Scrutiny Officer for the Shadow Authority.
8.	Responsibility for Functions PDF 258 KB View item 8. as HTML 43 KB To consider a proposed approach for Local Choice functions. Additional documents: App 1 Local Choice Functions - scs cleared , item 8. PDF 689 KB View as HTML (8./2) 54 KB
9.	Responses to Shadow Authority Member Raised Issues PDF 279 KB View item 9. as HTML 59 KB To consider the responses to Shadow Authority member raised issues.
10.	Work Programme PDF 330 KB View item 10. as HTML 106 KB To consider the Work Programme for the Constitution Sub-Committee. Report to follow.