Agenda item

(1)  Establishment of Committees and Sub-Committees

In accordance with Articles 6 and 9 of the Council’s Constitution and pursuant to Part 4a – Standing Order 8.3, to appoint the following Committees and Sub-Committees of the size indicated below and with the Terms of Reference and functions set out in Part 3b of the Council’s Constitution.

(2)  Allocation of seats on Committees and Sub-Committees – Appendix A

Pursuant to Section 15 of the Local Government and Housing Act 1989, to agree the representation of the different political groups on Committees.

(Appendix A will be circulated in advance of the Annual Council meeting)

(3)  Appointment of members to Committees and Sub Committees – Appendix B

In accordance with the Council’s Constitution, to appoint the members to serve on the above-mentioned Committees, and Sub-Committee, including Mr. Ian Winter as the non-elected Chairman of the Standards Committee and Mr. Dylan Price as the non-elected Vice-Chairman of the Standards Committee.

(Appendix B, the nominations to Committees, will be circulated in advance of the meeting).

(4)  Appointment of Chairs and Vice-Chairs to Committees and Sub-Committees – Appendix C

In accordance with the Council’s Constitution, to appoint the Chairs and Vice Chairs to serve on the above-mentioned Committees and Sub-Committees.

(Appendix C will be circulated in advance of the Annual Council meeting)

(5)  Appointment of Substitutes to Committees – Appendix D

In accordance with the Council’s Constitution, to appoint the Substitute members to serve on the above-mentioned Committees.

(Appendix D will be circulated in advance of the Annual Council meeting)

Details of the Committees and their size and the political allocation of seats

(Appendix A) and the members to serve on the various Committees (Appendix B) were circulated at the meeting on a supplementary agenda.

The Mayor explained that it had not been possible for the Group Leaders to agree the nominations for the Chairs and Vice Chairs to the committees and sub-committees or the substitutes, in respect of parts (4) and (5) of this item in advance of this meeting, and called on the Monitoring Officer to give her advice.

The Monitoring Officer advised that there was no statutory requirement to agree part (4), in respect of appointments of Chairs and Vice-Chairs of Committees and Sub-Committees, and part (5), in respect of appointments of substitutes to Committees, of this item at the Annual Council Meeting.

In view of the inability of the Group Leaders to agree the nominations for parts (4) and (5) in advance of this meeting the Monitoring Officer advised that, under standing order 28.1, Standing Orders 8.3 (e), (f) and (g) (with reference to appointments of substitutes), be suspended. These matters could then be withdrawn and considered at an Extraordinary Council Meeting on 10 June 2021.

It was moved by Councillor J.R. Boughtflower, and seconded by Councillor L.E. Nichols to suspend Standing Orders 8.3 (e), (f) and paragraph (g) with reference to the appointment of substitutes.

A recorded vote was conducted, as requested by Councillor A.J. Mitchell with the results as follows.

FOR (36)

Councillors: Attewell, Barnard, Barratt C, Barratt R, Bateson, Beardsmore, Boughtflower, Brar, Buttar, Chandler Doran J, Doran S, Dunn R, Dunn S, Fidler, Gibson, Grant, Harman, Harvey H, Harvey I, Islam, Lagden, Leighton, Madams, McIlroy, Mooney, Nichols, Noble, Rybinski, Saliagopoulos, Sexton, Sider, Siva, Smith-Ainsley, Spoor and Vinson.

AGAINST (1)

Councillor Mitchell.

ABSTAIN (1)

Councillor Gething.

Resolved to suspend Standing Orders 8.3 (e), (f) and (g) (with reference to appointments of substitutes). With the suspension of the relevant standing order, parts (4) and (5) were withdrawn.

Councillor A.C. Harman left the meeting at this point in the proceedings.

After a short adjournment Council proceeded to consider parts (1) to (3), to agree the Committees for the next municipal year, their size, the political allocation of seats and councillors to serve on them.  

It was moved by Councillor L.E Nichols, and seconded by Councillor J.R Sexton that Council agree the establishment of the Committees, shown at Agenda Item 11 (1),  the size indicated and with the terms of reference and functions set out in Part 3b of the Council’s new Constitution.

A recorded vote was conducted, as requested by Councillor R.A Smith-Ainsley with the results as follows.

FOR (20)

Councillors: Bateson, Beardsmore, Brar, Doran J, Doran S, Dunn R, Dunn S, Fidler, Grant, Harvey H, Harvey I, Lagden, Nichols, Rybinski, Saliagopoulos, Sexton, Siva, Smith-Ainsley, Spoor and Vinson.

AGAINST (17)

Councillors: Attewell, Barnard, Barratt C, Barratt R, Boughtflower, Buttar, Chandler, Gething, Gibson, Islam, Leighton, Madams, McIlroy, Mitchell, Mooney, Noble and Sider.

ABSTAIN (0)

Resolved to agree the appointment of the Committees, shown at Agenda Item 11(1), the size indicated and with the terms of reference and functions set out in Part 3 of the Council’s Constitution.

It was moved by Councillor J.R Boughtflower and seconded by Councillor J. McIlroy that parts (2) and (3) be deferred to the Extraordinary Council meeting on 10 June.

The Monitoring officer advised members that, as with parts (4) and (5) above, under Standing Order 28.1, Standing Orders 8.3 (e), (f) and (g) (with reference to appointments of substitutes), parts (2) and (3) be suspended. These matters could then be withdrawn and considered at an Extraordinary Council Meeting on 10 June 2021.

A recorded vote was conducted, as requested by Councillor R.A Smith-Ainsley with the results as follows.

FOR (37)

Councillors: Attewell, Barnard, Barratt C, Barratt R, Bateson, Beardsmore, Boughtflower, Buttar, Chandler, Brar, Doran J, Doran S, Dunn R, Dunn S, Fidler, Gething, Gibson, Grant, Harvey H, Harvey I, Islam, Lagden, Leighton, Madams, McIlroy, Mitchell, Mooney, Nichols, Noble, Rybinski, Saliagopoulos, Sexton, Sider, Siva, Smith-Ainsley, Spoor and Vinson.

AGAINST (0)

ABSTAIN (0)

Resolved to suspend Standing Orders 8.3 (e), (f) and (g) (with reference to appointments of substitutes). With the suspension of the relevant standing order, parts (2) and (3) were withdrawn.