Agenda item

This report seeks to propose changes to the Council’s Constitution arising from the interim review of the Committee System and following consideration of responses to an all member survey.

Council considered the proposed changes to the Council’s Constitution arising from the interim review of the Committee System and following consideration of responses to an all member survey.

It was proposed by Councillor S Dunn and seconded by Councillor I Harvey that Council:

1.    Approve a revised Call-in procedure

2.    Approve the Membership of the Development Sub-Committee

3.    Approve the proposed changes to Terms of Reference of Committees

4.    Approve other proposed changes to Parts 3d, 4a and 4d of the Constitution

Council resolved to approve the revised Call-in procedure.

Council resolved to approve the inclusion of an urgency provision.

Council resolved to adjourn the meeting to 19:00 04 May 2022 to consider the remaining items on the agenda.

04 May 2022 continuation meeting -

Apologies were received from Councillors M Attewell, I Beardsmore, J Boughtflower, J Doran, A Harman, H Harvey, N Islam, V Leighton, A Mitchell, S Mooney, R Noble and V Siva.

2.    Council resolved to increase the membership of the Development Sub-Committee to 11 members.

3.    Council resolved to retain the current requirement for nominations from the Corporate Policy and Resources Committee, and the Environment and Sustainability Committee.

4.    Council resolved to approve the changes to the committee terms of reference, subject to the following amendment, as proposed by Councillor L Nichols and seconded by Councillor J Sexton.

Terms of Reference for the Development Sub-Committee be amended to reflect the change in the number of members from 7 to 11.

Councillor N Gething arrived at the meeting

5.    It was proposed by Councillor L Nichols and seconded by Councillor J Sexton that the following amendments be made to Standing Orders 13.2, 13.4, 13.5 and 13.7:

13.2 – Order of Questions

To include “if more than two questions are submitted by the same person, the third and subsequent questions shall be moved to the end of the agenda item”.

13.4 (a) – Length of Questions

To include “The question may be accompanied by a statement of context which must not exceed 250 words and must be clearly separated from the text of the question. The statement of context and the question will be included in the agenda of the meeting”.

13.5 – Number of Questions

To include “A member of the public may not submit more than 4 questions for any Council meeting”.

13.7 – Record of Questions

To include “Questions (and statements of context), including those dealt with under Standing Order 13.4(c), and the answers given will be recorded in the minutes of the meeting.

Council resolved to approve the amendments to the Standing Orders proposed by Councillor L Nichols.

Council resolved to approve the proposed changes to Parts 3d, 4a and 4d of the Constitution.