Decisions

Resolved to note the contents of the Forward Plan.

Resolved that the minutes of the Cabinet meeting held on 19 May 2021, the Ordinary  meeting of the Overview and Scrutiny Committee held on 23 March 2021, and the Extraordinary meeting of the Overview and Scrutiny Committee held on 7 April were agreed as a correct record.

Resolved to note the urgent actions taken by the Chief Executive in consultation with the Leader (pre 27 May 2021) and the Chair and Vice Chair of the relevant Committee (post 27 May 2021) since the last Cabinet meeting in May 2021.

Resolved;

1.    to note the verbal update on the status of the Corporate Plan and the contents of the written updated published in the supplementary agenda;

2.    the Committee agreed that the letter S be included in the corporate values so that the acronym will become CARES with the S standing for “service delivery”;

3.    that the Deputy Chief Executive progress with the development of the Corporate Plan and report back to the Committee.

There were none.

Apologies were received from Councillor McIlroy.  

The Committee considered nominations for representatives to be appointed to outside bodies as set out in Appendix 1 to the report.

The Committee noted that the annual appointment of representatives to Outside Bodies helps the Council fulfil its community engagement role.

Resolved to appoint those representatives to the Outside Bodies as shown at Appendix 1 until June 2022.

The Committee resolved to note its Terms of Reference.

Resolved;

1.    to establish the Waterfront Inquiry Review Group with the terms of reference set out in the report at Appendix A;

2.    to establish the Councillor membership of the Review Group to be four members from the Corporate Policy and Resources Committee, one member to be the Leader of the Council. The members proposed, seconded and agreed were:

Councillor C. Barnard

Councillor R. Noble

Councillor J. Sexton

Councillor L. Nichols

3.    in consultation with the Review Group, to authorise the Chief Executive to finalise the terms of reference for the inquiry which are to be based upon the terms of reference set out in the report at Appendix B;

4.    in consultation with the Review Group, to authorise the Chief Executive to amend the terms of reference as considered appropriate as the inquiry develops or as recommended by the investigator;

5.    in consultation with the review group, to authorise the Chief Executive to appoint the investigator; and

6.    in consultation with the Review Group, to authorise the Chief Executive to appoint any replacement investigator if the original investigator appointed can no longer act.

Resolved to note the treasury outturn position for 2020/21 and the challenging context of the financial environment in global markets in the face of the COVID-19 pandemic which pushed down both investment returns and borrowing costs.

Resolved to note the contents of the Recovery Action Plan report and Appendices.

The Committee resolved to note the Terms of Reference.

There were none.

Apologies were received from Councillor Madams, Councillor Saliagopoulos and Councillor Boughtflower.

The Committee resolved:

1.    to agree the setting up of a working group to focus on monitoring of actions towards carbon neutrality and to assess initial ideas on measures to address climate change before submission to the Environment and Sustainability Committee.

2.    that Sandy Muirhead, Group Head of Commissioning and Transformation would contact Group Leaders and ask for expressions of interest for any members interested in joining the group. 

3.    to delegate authority to the Group Head of Commissioning and Transformation, in consultation with the Chair and Vice Chair to agree members of the working group.

The Committee resolved to:

1.    Note the report.

2.    Agree the draft Environment and Sustainability Action Plan which sits within the wider draft Corporate Recovery Plan due to be considered by the Corporate Policy and Resources

Resolved that;

1.    the following three Councillors were nominated by the Corporate Policy and Resources Committee for membership of the Development Sub-Committee:

Councillor Helen Harvey

Councillor Lawrence Nichols

Councillor Bob Noble

2.    the Committee’s nominations, together with those from the Environment and Sustainability Committee would be determined by Council at their meeting on 15 July 2021.

It was resolved that Councillors John Doran and Richard Smith-Ainsley were nominated by the Environment and Sustainability Committee for membership of the Development Sub-Committee.

The Committee resolved to note the report and include the issue for consideration in the Forward Plan.

The Committee resolved to agree the publication of the updated Local Development Scheme.

To seek permission to conduct a consultation exercise on the proposals for outdoor gyms.

The Committee resolved to authorise the Group Head of Neighbourhood Services to initiate a procurement exercise to purchase and install OGE equipment in locations considered by officers to be the most appropriate in parks as indicated in Appendix C to the report.

Apologies were received from Councillors Gibson and McIlroy.

The Committee resolved:

1.    Local Plan Task Group

a)    That the Local Plan Task Group comprise of 16 members, politically proportioned consisting of the Chair and Vice Chair of the Environment and Sustainability Committee, the Chair of Planning and one member from each ward in the borough.

b)    To delegate authority to the Chief Executive in consultation with the Chair and Vice Chair of the Environment and Sustainability Committee to agree the names of those ward members on the Local Plan Task Group.

c)    That the Chair and Vice Chair of the Task Group were elected by members of the Task Group at their first meeting.

d)    That brief minutes of decisions made by the Task Group were recorded and made available to all councillors on a confidential basis.

2.    Staines Development Task Group

a)    That the Staines Development Task Group comprise of the Chair and Vice Chair of the Environment and Sustainability Committee, the Chair of Planning, Councillor J. Sexton as Staines resident and all ward councillors for Staines, Staines South and Riverside and Laleham. 

b)    That the Chair and Vice Chair of the Task Group were elected by members of the Task Group at their first meeting.

c)    That brief minutes of decisions made by the Task Group were recorded and made available to all councillors on a confidential basis. .

3.    Community Infrastructure Levy Local Spending Boards

a)    That 5 CIL Local Spending Boards were created comprising all ward members from each locality.

b)    That the Chair of each CIL Local Spending Board was elected by the members of each respective Board.

c)    That the Committee recommend to the Spelthorne Joint Committee that the CIL Task Group includes the elected Chair of each Local Spending Board.

4.    External Opinion on Local Plan

To require the Group Head for Regeneration and Growth, in consultation with the Chair and Vice Chair to seek an external opinion on the Local Plan options from a suitably qualified consultant. The Chair and Vice Chair would first seek Committee members’ views on the issues they would like considered by the consultant and what should be contained in the person specification.  Any contract awarded for this purpose not to exceed £10,000.

The Committee resolved:

1.    to note the advice received from Counsel at confidential Appendix 4.

2.    in the light of this advice, to seek a second opinion of Counsel’s advice, but to continue with the current process which has been underway for the past two years to revise the Local Plan in its entirety.

3.    that the Leader and Deputy Leader to write a strongly worded letter to Kwasi Kwarteng, the Constituency MP, expressing deep concern over the housing numbers allocation for the borough and extend an invitation to attend a meeting of the Committee.

The Committee resolved to note the forward plan subject to the following amendments and inclusion of the following items:

Amendments

1.    The Review of Procurement Strategy & Policies to be amended to reflect it is a Key Decision.

2.    The date in the heading of the Forward Plan be amended to reflect that the plan spans for the Municipal year until 26 May 2022.

Additional items

1.    An update on the status of the IT infrastructure review to be presented to the Committee on 7 October 2021.

2.    A review of programme management to include an update on the status of programmes

3.    A report on the how decisions were made on the locations of and communications around polling stations at the recent election in May 2021.

.

The Committee RESOLVED to exclude the Press and Public to discuss the exempt Leisure Centre Update report.

The Committee RESOLVED to note the Introduction to the Family Support Team.

The Committee RESOLVED to note the Terms of Reference.

The Committee RESOLVED to not approve Sport and Leisure Management’s proposal to move the eligible age of the senior concession price from 60 to 66 years.

The Committee RESOLVED to note the Community Centres update.

The Committee RESOLVED to note the Health & Wellbeing Strategy Update.

The Committee RESOLVED to note the Home Improvement Agency Update.

The Committee RESOLVED to note the Leisure Centre Update.

The Committee RESOLVED to note the Introduction to Community Wellbeing and Housing.

The Committee RESOLVED to note the Community Wellbeing and Housing Forward Plan for future Committee business.

There were none.

The Committee RESOLVED to approve the proposed procurement of a cleaning contract for White House and Harper House for the duration of 3 years with an option to extend for a further two 12-month periods.

There were none.

Apologies were received from Councillor McIlroy.

The Committee resolved to note the forward plan, subject to the following amendments:

1.    Parking Services Update will move to the 4 November 2021 meeting;

2.    Review of rules and regulations: cemetery and burial grounds will be amended to reflect it is a Key Decision;

3.    Litter Poster Campaign Update to be scheduled for the 4 November 2021 meeting;

4.    Adoption of fixed penalty notices for household waste to be scheduled for the 9 September 2021 meeting.

5.    Committee Services to circulate an updated version of the Forward Plan with the minutes.

The Committee resolved to note the verbal introduction from the Group Head of Neighbourhood Services on the workings of Neighbourhood Services and the written summary provided which would be published with the minutes.

The Committee resolved to note the Terms of Reference.