Agenda and minutes

To receive any apologies for non-attendance and details of Member substitutions.

Apologies for absence were received from Councillor Smith-Ainsley.

To confirm as a correct record the minutes of the meeting held on 05 & 10 January 2022.

The Committee resolved to agree the minutes.

Councillor Harvey would liaise with the Committee Manager with regard to a percentage figure she wanted reviewed and amended if incorrect.

To receive any disclosures of interest from members in accordance with the Members’ Code of Conduct.

Councillors Doran, Harvey, Noble and Smith-Ainsley are Planning Committee members and therefore will not be making comment on any applications due to come before the Planning Committee.

Councillors Helen Harvey, Doran and Noble advised the Committee that they were Planning Committee members and therefore would not be making comment on any applications due to come before the Planning Committee.

The Chair, or his nominee, to answer any questions raised by members of the public in accordance with Standing Order 40.

At the time of publication of this agenda no questions were received.

There were none.

To consider any issues raised by ward councillors in accordance with Standing Order 34.2

At the time of publication of this agenda no ward issues were received.

There were none.

To consider any urgent action that have arisen since last meeting.

There were none.

To note the Development Sub-Committee Forward Plan

The Committee noted the Forward Plan for Development Sub-Committee business.

To move the exclusion of the Press/Public for the following items, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

It was proposed by Councillor Buttar, Seconded by Councillor Nichols and resolved that the public and press be excluded during consideration of this item, in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended) because it was likely to disclose information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in being able to undertake even-handed negotiations and finalising acceptable contract terms.

To receive a verbal update from the Development Advisor on the Thameside Development.

Following a debate the Committee resolved to defer a decision on this development until the meeting of the Development Sub-Committee on 07 February 2022.

To consider a report from the Development & Property Manager on 91-93 High Street, Staines.

Reason for exemption

This report contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006:

Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in the bidding process for the site/services by allowing other bidders to know the position of the Council.  This in turn prejudices the Council by (i) distorting the bids process and (ii) prejudicing the opportunity for the Council to acquire a site/services in order to enable regeneration in the Borough.

The Committee resolved to approved the recommendations as outlined in the exempt report.

To consider and note the Benwell Phase One End of Project Report and to provide feedback on the format and any areas of improvement for subsequent reports.

Report to follow

This item was deferred to the next meeting of the Development Sub-Committee on 31 January 2022.

The Committee agreed to defer this item to another meeting of the Development Sub-Committee.

To receive an update from the Development Advisor, on development projects.

Report to follow.

The Committee resolved to note the development updates.

To consider any business deemed as urgent by the chair.

There was no urgent business.