Agenda, decisions and minutes

To receive any apologies for non-attendance and details of Member substitutions.

Apologies were received from Councillor J. Doran.  Councillors Mooney and Smith-Ainsley attended remotely via Microsoft Teams.

Apologies were received from Councillor J. Doran.  Councillors Mooney and Smith-Ainsley attended remotely via Microsoft Teams.

To confirm as a correct record the minutes of the meeting held on 21 February 2020.

The minutes of the meeting held on 21 February 2022 were agreed as a correct record.

The minutes of the meeting held on 21 February 2022 were agreed as a correct record.

To receive any disclosures of interest from members in accordance with the Members’ Code of Conduct.

Councillors Buttar, Doran, Harvey, Noble and Smith-Ainsley are Planning Committee members and therefore will not be making comment on any applications due to come before the Planning Committee.

Councillor S Mooney advised the Committee that she was a Surrey County Councillor

Councillors Helen Harvey, Noble and Smith-Ainsley advised the Committee that they were Planning Committee members and therefore would not be making comment on any applications due to come before the Planning Committee.

Councillor S. Mooney advised the Committee that she was a Surrey County Councillor.

Councillors Helen Harvey, Noble and Smith-Ainsley advised the Committee that they were Planning Committee members and therefore would not be making comment on any applications due to come before the Planning Committee.

Councillor S. Mooney advised the Committee that she was a Surrey County Councillor.

The Chair, or his nominee, to answer any questions raised by members of the public in accordance with Standing Order 40.

At the time of publication of this agenda no questions were received.

There were none.

There were none.

To consider any issues raised by ward councillors in accordance with Standing Order 34.2

At the time of publication of this agenda no ward issues were received.

There were none.

There were none.

To consider any urgent action that have arisen since last meeting.

There were none.

There were none.

To note the Forward Plan for Development Sub-Committee business.

The Committee resolved to note the forward plan.

The Committee resolved to note the forward plan.

To consider any business deemed as urgent by the chair.

There was none.

There was none.

To receive a verbal update from the Housing Strategy & Policy Manager on current housing policies.

The Committee resolved to note the Housing Policy update subject to clarification regarding adoption of the Acquisition of Registered Providers policy.

The Committee resolved to note the Housing Policy update subject to clarification regarding adoption of the Acquisition of Registered Providers policy.

Report to follow.

The Committee resolved to note the report subject to further financial information being provided, as discussed, once the final accounts had been agreed.

The Committee considered a report reviewing the project and lessons learned by the Assets and Housing Options team during this development.

Concern was expressed that the report contained insufficient financial detail and that clearer analysis of time and money was required.  The Property Development Manager advised that the final accounts had not yet been agreed but appreciated the feedback and would provide more information once this was available.

The Committee had similarly requested further information on the Benwell House Phase 1 end of project.

The Committee resolved to note the report subject to further financial information being provided, as discussed, once the final accounts had been agreed.

To move the exclusion of the Press/Public for the following items, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

It was proposed by Councillor Helen Harvey, seconded by Councillor Nichols, and resolved that the public and press be excluded during consideration of the following items, in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended) because it was likely to disclose information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in being able to undertake even-handed negotiations and finalising acceptable contract terms.

It was proposed by Councillor Helen Harvey, seconded by Councillor Nichols, and resolved that the public and press be excluded during consideration of the following items, in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended) because it was likely to disclose information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in being able to undertake even-handed negotiations and finalising acceptable contract terms.

Report to follow.

This item was deferred to the next meeting of the Development Sub-Committee on 21 March 2022.

This item was deferred to the next meeting of the Development Sub-Committee on 21 March 2022.

Report to follow.

The Committee noted that progress had been made in negotiations with Willmott Dixon and that the issue would be considered by full Council at their Extraordinary meeting on 10 March 2022.  

The Committee noted that progress had been made in negotiations with Willmott Dixon and that the issue would be considered by full Council at their Extraordinary meeting on 10 March 2022.   

To receive an update from the Development Advisor, on development projects. Report to follow.

The Committee resolved to note the Development project update.

The Committee resolved to note the Development project update.