Agenda, decisions and draft minutes

Development Sub-Committee - Monday, 1 November 2021 11.00 am

Venue: Council Offices, Knowle Green, Staines-upon-Thames, TW18 1XB

Contact: Karen Wyeth  Email: k.wyeth@spelthorne.gov.uk

Link: Members of the public may hear the proceedings by tuning into the Council's YouTube channel

Items
No. Item

489/21

Election of Chairman

To elect a Chairman for this meeting of the Development Sub-Committee.

 

To seek nominations for Chair and Vice-Chair of this Committee and make recommendations to Council for these appointments.

Minutes:

Proposed by Councillor Noble

Seconded by Councillor Doran

 

Resolved that Councillor Nichols chair the meeting.

 

The Committee agreed to defer the nominations for Chair and Vice-Chair for this Committee until the next meeting to be held on 15 November 2021.

 

490/21

Apologies for absence & Substitutions

To receive any apologies for non-attendance and details of Member substitutions.

Decision:

Apologies for absence were received from Councillors Mooney and Smith-Ainsley.

Minutes:

Apologies for absence were received from Councillors Mooney and Smith-Ainsley.

491/21

Minutes

To confirm as a correct record the minutes of the meeting held on 18 October 2021.

 

Minutes to follow

Decision:

The minutes of the meeting held on 18 October 2021 were agreed as a correct record of proceedings subject to the following amendment under ‘Disclosures of Interest’:

 

‘Councillor Helen Harvey advised that due to the recent Conservative Association targeting of the Mayor and USG on social media, in which the White House Hostel was referred to in what she perceived as a threatening manner, she felt intimidated and any comments she made regarding item 9, White House Residential, should be considered within this context.’

 

 

 

 

Minutes:

The minutes of the meeting held on 18 October 2021 were agreed as a correct record of proceedings subject to the following amendment under ‘Disclosures of Interest’:

 

‘Councillor Helen Harvey advised that due to the recent Conservative Association targeting of the Mayor and USG on social media, in which the White House Hostel was referred to in what she perceived as a threatening manner, she felt intimidated and any comments she made regarding item 9, White House Residential, should be considered within this context.’

 

 

 

 

492/21

Disclosures of Interest

To receive any disclosures of interest from members in accordance with the Members’ Code of Conduct.

Decision:

Councillors Helen Harvey, Doran and Noble advised the Committee that they were Planning Committee members and therefore would not be making comment on any applications due to come before the Planning Committee.

 

Councillor Helen Harvey advised that due to the recent Conservative Association targeting of the Mayor and USG on social media, in which the White House Hostel was referred to in what she perceived as a threatening manner, she felt intimidated and any comments she made regarding item 9, White House Residential, should be considered within this context.

 

 

Minutes:

Councillors Helen Harvey, Doran and Noble advised the Committee that they were Planning Committee members and therefore would not be making comment on any applications due to come before the Planning Committee.

 

Councillor Helen Harvey advised that due to the recent Conservative Association targeting of the Mayor and USG on social media, in which the White House Hostel was referred to in what she perceived as a threatening manner, she felt intimidated and any comments she made regarding item 9, White House Residential, should be considered within this context.

 

 

493/21

Questions from members of the Public

The Chair, or his nominee, to answer any questions raised by members of the public in accordance with Standing Order 40.

 

Note: the deadline for questions to be considered at this meeting is 5pm on day, date i.e day after agenda publication.

 

At the time of publication of this agenda no questions were received.

 

Decision:

There were no questions from members of the public.

 

Minutes:

There were no questions from members of the public.

 

494/21

Ward Issues

To consider any issues raised by ward councillors in accordance with Standing Order 34.2

 

Note: the deadline for ward issues to be notified for consideration at this meeting is 12 noon on day, date i.e day after agenda publication.

 

At the time of publication of this agenda no ward issues were received.

 

Decision:

There were no ward issues raised.

 

Minutes:

There were no ward issues raised.

 

495/21

Urgent Actions

To consider any urgent action that have arisen since last meeting.

Decision:

There were no urgent actions to discuss.

Minutes:

There were no urgent actions to discuss.

496/21

Forward Plan pdf icon PDF 26 KB

To note the Forward Plan for the Development Sub-Committee.

Decision:

The Committee agreed to note the Forward Plan.

Minutes:

The Committee agreed to note the current Development Sub-Committee Forward Plan but Councillor asked that the following items be added to it:

 

Business Plans for Investments

Plans for Benwell House Phase II Development

497/21

Charlton Village Hall pdf icon PDF 154 KB

To consider the new letting of Charlton Village Hall, Hetherington Road, Shepperton, TW17 0SP

Additional documents:

Decision:

The Committee considered the new letting of Charlton Village Hall, Hetherington Road, Shepperton, TW17 0SP and resolved to:

 

1.    approve the officer’s recommendation to award the grant of a new 5 year lease to Applicant A at a rent of £12,000 per annum; and

 

2.    agree that a positive clause be included within the lease that would stipulate a minimum number of hours per week that the hall was to be hired out to local community groups.

 

 

 

Minutes:

The Committee considered the new letting of Charlton Village Hall, Hetherington Road, Shepperton, TW17 0SP and resolved to:

 

1.    approve the officer’s recommendation to award the grant of a new 5 year lease to Applicant A at a rent of £12,000 per annum; and

 

2.    agree that a positive clause be included within the lease that would stipulate a minimum number of hours per week that the hall was to be hired out to local community groups.

 

 

 

498/21

Exclusion of Public and Press (Exempt Business)

To move the exclusion of the Press/Public for the following items, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

Minutes:

It was proposed by Cllr Harvey and Seconded by Cllr Noble and resolved to move the exclusion of the Press and Public for the remaining items on the agenda in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

 

499/21

Thameside House - Staines Ward Councillors Development Meeting - Update

To receive an update on the Staines Ward Councillors’ Development Meeting  on the Thameside House Development.

 

 

Reason for Exemption

This attached documents contain exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in the bidding process for future construction works by allowing other bidders to know the position of the Council.  This in turn prejudices the Council by (i) distorting the bids process and (ii) prejudicing the opportunity for the Council’s future regeneration in the Borough.

Decision:

This item was deferred until the next meeting of the Development Sub-Committee on 15 November 2021.

Minutes:

This item was deferred until the next meeting of the Development Sub-Committee on 15 November 2021.

500/21

White House Residential - Review & Viability Assessment

To receive an update on the White House Residential Development.

 

Reason for Exemption

This report contains exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in the future bidding process for construction works by allowing other bidders to know the position of the Council.  This in turn prejudices the Council by (i) distorting the bids process and (ii) prejudicing the opportunity for the Council to deliver further regeneration in the Borough.

Decision:

The Committee received an update on the White House Residential Development and

 

resolved to note the report.

Minutes:

The Committee received an update on the White House Residential Development and

 

resolved to note the report.

501/21

The Year-to-Date Costs of Delaying Our Capital Programme and the Monthly Ongoing Costs by Scheme

Report to follow.

Decision:

The Committee received a report from the Chief Accountant on the year-to-date costs of delaying the Council’s capital programme and the monthly ongoing costs by scheme and

 

resolved to note the report.

 

 

 

Minutes:

The Committee received an update from the Chief Accountant on the overall costs of delaying the Council’s Capital Programme and the monthly costs for each individual scheme.

 

502/21

Development project update

To receive an update from the Richard Mortimer, Development Manager, on development projects.

 

Decision:

The Committee received an update from the Development Manager on the current development projects and

 

resolved to note the update.

 

 

Minutes:

The Committee received an update from the Development Manager on the current development projects and

 

resolved to note the update.

 

 

503/21

Urgent business

To consider any business deemed as urgent by the chair.

Decision:

There was no urgent business to discuss.

Minutes:

There was no urgent business to discuss.