Agenda, decisions and draft minutes

Development Sub-Committee - Monday, 15 November 2021 11.00 am

Venue: Council Offices, Knowle Green, Staines-upon-Thames, TW18 1XB

Contact: Karen Wyeth  Email: k.wyeth@spelthorne.gov.uk

Items
No. Item

542/21

Election of Chairman

To elect a Chairman for this meeting of the Development Sub-Committee

Decision:

Councillor Noble was elected as chairman of the meeting.

Minutes:

Proposer: Councillor R Dunn

Seconder: Councillor R Smith-Ainsley

 

Councillor Noble was elected as chairman of the meeting.

543/21

Nominations for Chair and Vice-Chair

To receive nominations for Chair and Vice-Chair of this Committee, to be agreed at the next Council meeting.

Decision:

Councillor Noble was nominated as chairman of the Development Sub-Committee.

 

Councillor Smith-Ainsley was nominated as vice-chairman of the Development Sub-Committee.

 

Their appointments would be considered at Council on 9 December 2021.

Minutes:

Chair

 

Proposer: Councillor S Buttar

Seconder: Councillor J Doran

 

Councillor Noble was nominated as chairman of the Development Sub-Committee.

 

Vice-Chair

 

Proposer: Councillor J Doran

Seconder: Councillor H Harvey

 

Councillor Smith-Ainsley was nominated as vice-chairman of the Development Sub-Committee.

 

The appointments would be considered at Council on 9 December 2021.

544/21

Apologies for absence & Substitutions

To receive any apologies for non-attendance and details of Member substitutions.

Minutes:

Councillor Nichols joined the meeting remotely and did not vote on any matter.

545/21

Minutes

To confirm as a correct record the minutes of the meeting held on 01 November 2021.

 

Minutes to follow

Decision:

The minutes of the meeting held on 1 November 2021 were agreed.

Minutes:

The minutes of the meeting held on 1 November 2021 were agreed.

546/21

Disclosures of Interest

To receive any disclosures of interest from members in accordance with the Members’ Code of Conduct.

Minutes:

Councillors Helen Harvey, Doran and Noble advised the Committee that they were Planning Committee members and therefore would not be making comment on any applications due to come before the Planning Committee.

547/21

Questions from members of the Public

The Chair, or his nominee, to answer any questions raised by members of the public in accordance with Standing Order 40.

 

At the time of publication of this agenda no questions were received.

 

Minutes:

None.

548/21

Ward Issues

To consider any issues raised by ward councillors in accordance with Standing Order 34.2

 

At the time of publication of this agenda no ward issues were received.

 

Minutes:

None.

549/21

Urgent Actions

To consider any urgent action that have arisen since last meeting.

Minutes:

None.

550/21

Forward Plan pdf icon PDF 34 KB

To consider the Forward Plan for the Development Sub-Committee.

Decision:

Noted.

Minutes:

Noted.

551/21

Exclusion of Public and Press (Exempt Business)

To move the exclusion of the Press/Public for the following items, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

Decision:

It was proposed by Councillor Smith-Ainsley, Seconded by Councillor Harvey and resolved that the public and press be excluded during consideration of this item, in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended) because it was likely to disclose information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in being able to undertake even-handed negotiations and finalising acceptable contract terms.

Minutes:

It was proposed by Councillor Smith-Ainsley, Seconded by Councillor Harvey and resolved that the public and press be excluded during consideration of this item, in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended) because it was likely to disclose information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in being able to undertake even-handed negotiations and finalising acceptable contract terms.

552/21

Thameside House - Staines Ward Councillors Development Meeting - Update

To receive an update on the Staines Ward Councillors’ Development Meeting  on the Thameside House Development.

 

 

Reason for Exemption

This attached documents contain exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006 Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in the bidding process for future construction works by allowing other bidders to know the position of the Council.  This in turn prejudices the Council by (i) distorting the bids process and (ii) prejudicing the opportunity for the Council’s future regeneration in the Borough.

Decision:

The committee agreed to proceed on the basis of Block A being 11, 9 and 7 storeys in height and Block B being 8, 6 and 5 storeys in height.

Minutes:

[See separate exempt minutes.]

 

The committee agreed to proceed on the basis of Block A being 11, 9 and 7 storeys in height and Block B being 8, 6 and 5 storeys in height.

553/21

Verbal Update - Oast House/Staines Health & Wellbeing Centre

To receive a verbal update from the Group Head, Regeneration and Growth on the Oast House and Staines Health and Wellbeing Centre.

Decision:

The update was noted.

Minutes:

[See separate exempt minutes.]

 

The update was noted.

554/21

Development project update

To receive an update from the Richard Mortimer, Development Advisor on development projects.

 

Decision:

The update was noted.

Minutes:

The sub-committee noted the update on current development projects.

555/21

Urgent business

To consider any business deemed as urgent by the chair.

 

 

The chair has agreed to this item being added to the agenda in accordance with Section 100B(4)(b) of the Local Government Act 1972.

 

5th Floor, Communications House, Staines – Operation of Landlord’s Option to Determine Lease

 

The chair has agreed to this item being added to the agenda in accordance with Section 100B(4)(b) of the Local Government Act 1972 for the following reasons:

 

 

‘Delaying the serving of a notice to vacate to the current tenant will delay redevelopment of the site and significantly increase the costs to the Council in the medium to long term. In order to maintain the development timeline a notice to vacate needs to be served during December 2021, to obtain vacant possession of Communications House by July 2022. Urgent consideration of this report by the Development Sub-Committee is therefore required, to enable it to make a recommendation to the Corporate Policy and Resources Committee on 29 November 2021.’

 

 

 

Decision:

5th Floor, Communications House, Staines – Operation of Landlord’s Option to Determine Lease

 

The committee agreed to proceed in accordance with the officer’s recommendation.

Minutes:

5th Floor, Communications House, Staines – Operation of Landlord’s Option to Determine Lease

 

[See separate exempt minutes.]

 

The committee agreed to proceed in accordance with the officer’s recommendation.