Agenda, decisions and draft minutes

Development Sub-Committee - Monday, 5 September 2022 11.00 am

Venue: Council Chamber, Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB

Contact: Karen Wyeth  Email: k.wyeth@spelthorne.gov.uk

Link: Members of the public may hear the proceedings by tuning into the Council's YouTube channel

Items
No. Item

45/22

Apologies for absence & Substitutions

To receive any apologies for non-attendance and details of Member substitutions.

Minutes:

There were none.

46/22

Minutes

To confirm as a correct record the minutes of the meeting held on 22 August 2022.

 

Minutes to follow.

Additional documents:

Minutes:

The Committee agreed the minutes of the meeting held on 22 August 2022 as a correct record of proceedings.

47/22

Disclosures of Interest

To receive any disclosures of interest from members in accordance with the Members’ Code of Conduct.

 

Minutes:

Councillors Buttar, Chandler and Gibson advised the Committee that they were Planning Committee members and therefore would not be making comment on any applications due to come before the Planning Committee.

 

Councillor Sexton advised the Committee she was a Surrey County Councillor.

 

 

48/22

Questions from members of the Public

The Chair, or his nominee, to answer any questions raised by members of the public in accordance with Standing Order 40.

 

At the time of publication of this agenda no questions were received.

 

Minutes:

There were none.

49/22

Ward Issues

To consider any issues raised by ward councillors in accordance with Standing Order 34.2

 

At the time of publication of this agenda no ward issues were received.

Minutes:

There were none.

50/22

Urgent Actions

To consider any urgent actions that have arisen since last meeting.

Minutes:

There were none.

51/22

Forward Plan pdf icon PDF 32 KB

The Committee noted the Forward Plan for Development Sub-Committee business.

 

Decision:

The Committee resolved to agree the Forward Plan.

Minutes:

The Committee asked that an updated Business Plan for the Charter Building be added to the Forward Plan and presented to the Committee.

 

The Committee resolved to agree the Forward Plan.

52/22

Exclusion of Public and Press (Exempt Business)

To move the exclusion of the Press/Public for the following items, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

Minutes:

It was proposed by Councillor I Harvey, Seconded by Councillor Nichols and resolved that the public and press be excluded during consideration of the following items, in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended) because it was likely to disclose information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in being able to undertake even-handed negotiations and finalising acceptable contract terms.

 

53/22

Refurbishment of 1st Floor Porter Building, Slough

Report to follow

Additional documents:

Decision:

The Committee resolved to:

 

1.    Approve the budget for the refurbishment of the first floor and the tendering of the contract in accordance with Contract Standing Orders,

 

2.    Grant delegated authority to the Chair and Vice Chair of the Development Sub-committee and Deputy Chief Executive Officer to appoint the selected Contractor following a competitive tender and evaluation/recommendation by the Assets Team; and

 

3.    To delegate authority to the Deputy Chief Executive and Group Head of Corporate Governance in conjunction with the chair of Corporate Policy & Resources Committee to enter into a contract to give effect to the decision of the delegated officers.

 

 

Minutes:

The Committee considered a report from the Property Manager that sought approval for a budget for the refurbishment of the first floor at the Porter Building, Slough that was due to become vacant on 18 September 2022.

 

54/22

Development project update

To receive an update from the Development Advisor on development projects.

 

Reports to follow.

 

Decision:

The Committee resolved to note the development project updates.

Minutes:

The Committee received an update from the Development Advisor on the Council’s development projects.

 

The Committee resolved to note the development project updates.

55/22

Urgent business

To consider any business deemed as urgent by the chair.

Minutes:

There was none.