Agenda and minutes

To receive any apologies for non-attendance and details of Member substitutions.

Apologies were received from Councillor Harvey.

To confirm as a correct record the minutes of the meeting held on 29 November 2021.

The Committee agreed that the minutes of the meeting held on 29 November 2021 were a correct record of proceedings.

To receive any disclosures of interest from members in accordance with the Members’ Code of Conduct.

Councillors Doran, Noble and Smith-Ainsley advised the Committee that they were Planning Committee members and therefore would not be making comment on any applications due to come before the Planning Committee.

Councillor Mooney advised that she was a County Councillor for Surrey County Council.

The Chair, or his nominee, to answer any questions raised by members of the public in accordance with Standing Order 40.

At the time of publication of this agenda no questions were received.

There were no questions.

To consider any issues raised by ward councillors in accordance with Standing Order 34.2

At the time of publication of this agenda no ward issues were received.

There were no ward issues.

To consider any urgent action that have arisen since last meeting.

There were no urgent actions.

The Committee noted the Forward Plan for the Development Sub-Committee.

To move the exclusion of the Press/Public for the following items, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

It was proposed by Councillor Smith-Ainsley, Seconded by Councillor Buttar and resolved that the public and press be excluded during consideration of this item, in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended) because it was likely to disclose information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in being able to undertake even-handed negotiations and finalising acceptable contract terms.

To consider the report on the Oast House and Health and Wellbeing Centre.

The Committee discussed the proposed development at the Oast House, Kingston Road Car Park site.

The Committee agreed that a separate meeting should be convened early in the New Year to solely discuss this item and to make a decision.

Proposed by Councillor Mooney

Seconded by Councillor Buttar

and resolved by the Committee that this item should be deferred to an additional Development Sub-Committee to be held on 05 January 2022.

To receive an update from the Development Advisor on development projects.

The Committee received an update on the outstanding development projects from the Development Advisor, Richard Mortimer.

The Committee agreed to note the update.

To consider any business deemed as urgent by the chair.

AOB

Thameside House Development

This item had been referred back to the Development Sub-Committee by Council to review their decision.

Further information is to be provided to the Committee before a decision is made. This information would be presented to the Committee and discussed at the meeting on 10 January 2022.

Frequency of Meetings

The Chair suggested that the frequency of the Development Sub-Committee meetings could be reduced to monthly as opposed to the current fortnightly meetings. The monthly meetings would focus solely on core decision making projects with a fortnightly meetings to be convened to discuss updates or urgent business as required. The Committee are to consider this in the New Year.