Agenda and minutes

To receive any apologies for non-attendance and details of Member substitutions.

The Committee agreed to enter into Part 2 from the beginning of the meeting (see Item 9) – Exclusion of Public and Press.

There were no apologies received.

To confirm as a correct record the minutes of the meeting held on 21 March 2022.

Minutes to follow.

Councillor Harvey requested that a question she had raised at the previous meeting held on 21 March during consideration of Item 7 ‘Approach for Transferring of Assets’ and the response from the Deputy Chief Executive, Terry Collier be reflected in the minutes of the meeting.

The minutes for the meeting held on 21 March 2022 were amended as follows:

Councillor Harvey asked if this new method of accounting would have been considered if it was not for the fact that the Council’s developments over the past 20 months had been delayed resulting in significant losses and therefore an alternative accounting method had to be considered as a way of mitigating these losses.

The Deputy Chief Executive, Terry Collier advised the Committee that this was a factor but that he had wanted to look at this as a matter of accounting principle anyway.

Subject to the Committee Manager making these amendments, the Committee resolved to agree the minutes.

To receive any disclosures of interest from members in accordance with the Members’ Code of Conduct.

Councillors Buttar, Doran, Harvey, Noble and Smith-Ainsley are Planning Committee members and therefore will not be making comment on any applications due to come before the Planning Committee.

Councillor S Mooney advised the Committee that she was a Surrey County Councillor

Councillors Buttar, Harvey, Doran and Smith-Ainsley advised the Committee that they were Planning Committee members and therefore would not be making comment on any applications due to come before the Planning Committee.

Councillor S. Mooney advised the Committee that she was a Surrey County Councillor.

The Chair, or his nominee, to answer any questions raised by members of the public in accordance with Standing Order 40.

At the time of publication of this agenda no questions were received.

There were none.

To consider any issues raised by ward councillors in accordance with Standing Order 34.2

At the time of publication of this agenda no ward issues were received.

There were none.

To consider any urgent action that have arisen since last meeting.

There were none.

The Committee noted the Forward Plan for Development Sub-Committee business.

This item was not discussed.

This item was deferred to the meeting of the Committee on 03 May 2022.

To move the exclusion of the Press/Public for the following items, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

It was proposed by Councillor Nichols, seconded by Councillor Doran, and resolved that the public and press be excluded during consideration of the following items, in accordance with paragraph 3 of Schedule 12A of the Local Government Act 1972 (as amended) because it was likely to disclose information relating to the financial or business affairs of any particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information because, disclosure to the public would prejudice the financial position of the authority in being able to undertake even-handed negotiations and finalising acceptable contract terms.

The Committee considered a report from the Property Manager, Jeremy Gidman that asked the Committee to agree to refer this item onto Corporate Policy and Resources.

The Committee resolved that this item should go to the next meeting of the Corporate Policy & Resources Committee.

Report to follow.

The Committee considered a report from the Property Manager, Jeremy Gidman that sought approval for the extension of a lease within Communications House.

The Committee resolved to agree to the decision made to extend the lease.

Report to follow.

The Committee considered a report from the Property Manager, Jeremy Gidman that sought agreement of the decision made to allow the surrender of an existing lease within Communications House and the simultaneous granting of a new lease

The Committee resolved to agree to the decision made to allow the surrender of the lease and the simultaneous granting of a new lease.

To consider any business deemed as urgent by the chair.

There was no urgent business to be considered at this meeting.